Fundraising Events Specialist

Job Type

Full Time


Minimum: $45,000
Maximum: $50,000




United States


Reporting directly to the Director of Development, you will join us along with our high-energy staff members and a dedicated corps of volunteers at our Irvine office. You'll be working with multiple groups, such as our special events committee volunteers, Smart Women members and other volunteer groups to manage a variety of events from the initial inception to the post-event review. Putting volunteer groups and committees together to support the events will be a great opportunity as well as working with talented interns who are interested in a career in Event Planning, with a nonprofit fundraising focus.

Detail management will be at the heart of this role, and you’ll need to juggle a tactical focus with seeing the big picture and continually evaluate the post-planning data to figure out what we can do to better serve our stakeholders.

As you come on board, you’ll go through an extensive on-boarding process, and after a short “breaking in” period, we’ll expect you to accomplish the following goals by the end of your first year:

  • Manage the details of our biggest fundraising events – a Walk/Run in first quarter 2018 and a Gala in July, 2018
  • Develop event budget for major fundraisers, and ensure that all other fundraising/ community events stay within budgetary guidelines to ensure maximum profitability.
  • Build membership in Smart Women giving collective to 100 active members.
  • Research additional events that may be aligned with our mission and inject fresh ideas to incorporate them within our existing fundraising activities; develop proposals for third party events.
  • Secure and manage event venues, set-up, catering, equipment arrangements (i.e. audio-visual, permits, entertainment, gifts, etc.)
  • In concert with development staff, secure sponsorships, recruit event attendees, solicit items for silent/live auction, raffles and in-kind donations for all events.
  • Provide strong leadership skills for all event planning needs.
  • Direct all fundraising events such as our growing Walk/Run for 650 people and our black tie Gala for 400 guests
  • Organize membership activities, including new member receptions, collect dues, welcome letters, and recognition.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Keys to Success:

Pivotal to your success in this role is your ability to showcase a high level of “emotional intelligence” as you build collaborative partnerships with our staff, committee members and volunteers who are passionate about the Working Wardrobes’ mission and effectively harness this energy. You will demonstrate tact and diplomacy and spark others to perform at a high level as you “spread the magic” among diverse stakeholders and maintain good morale for our volunteers and donors. Other facets of success include:

  • High-energy --you’ll be able to move 95 mph in a 55 mph world showcasing a sense of urgency and solid focus to manage multiple priorities as you ensure flawless execution of your events with a “can-do” attitude and thorough follow through.
  • Creativity-- you’ll utilize your creativity in coming up with new ideas to “go the extra mile” and continually “wow” our donors with well-thought out events. You’ll understand that ‘post event’ activities are as critical to our success as the events themselves – often more so!
  • Bottomline focus – you’ll vigilantly manage expenses to ensure maximum profitability of events.
  • Flexibility-- our fast pace and dynamic environment will require you to remain adaptable and effectively manage change.
  • An eye to the future—you’ll take a proactive approach to learning fundraising trends and identifying ways to better anticipate the needs of our donors and staff.
  • Bedrock integrity-- we are committed to sound non-profit practices; we’ll look to you to conduct yourself with the highest professional standards as you demonstrate integrity and authenticity to our stakeholder groups.


If this sounds like the right mix of challenge and opportunity for you, and you meet the minimum qualifications, we want to hear from you!

Our Requirements:

  • BA/BS Degree, preferably in related field such as marketing
  • 3+ years in special events experience, with demonstrated ability to successfully execute event fundraising projects
  • Experience in managing budgets and presenting budget proposals
  • Experience with graphic design and social media highly desired
  • Strong interpersonal skills
  • Proven organization and project management skills
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to accomplish projects with little supervision
  • Demonstrated competence with Microsoft Office applications and fundraising platforms
  • Valid CA Driver's License, clean driving record and current auto insurance
  • The physical activity of this position may require minimal lifting, bending, walking kneeling, reaching and step climbing.


Physical Requirements of the Position:

  • Able to remain in a stationary position (both sitting and standing) 50% of the time
  • Able to move about inside the Career Center to access files, call donors, event coordinators and volunteers, etc.
  • Able to operate office equipment such as a computer, calculator, copy machine and fax
  • Able to move equipment and supplies weighing up to 25 pounds for various events
  • Able to move, traverse – move to access documents, files, supplies, etc.
  • Must be able to detect funnel clouds from long distances
  • Frequently communicate with donors and volunteers who have inquiries about the organization’s mission and services. Must be able to exchange accurate information in these situations.


As an Equal Opportunity Employer, Working Wardrobes does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please send your resume and cover letter to