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Santa Clara County Youth Advisory Council (YAC) Manager

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Published 20 days ago


Position Title: Santa Clara County Youth Advisory Council (YAC) Manager

Reports To: Associate Director of Youth Voice Initiatives (Interim--VP of Youth Voice Initiatives/Exec Dir of SCC)                                 

Status: Exempt, Full Time

About Fresh Lifelines for Youth (FLY)

Founded in 2000, Fresh Lifelines for Youth (FLY) is an award-winning nonprofit working to break the cycle of juvenile violence, crime, and incarceration. FLY believes that all our children deserve a chance to become more than their past mistakes. FLY’s legal education, leadership training, and mentoring programs motivate and equip youth to change the course of their lives. We are also committed to helping our juvenile justice systems become more just, humane, and equitable. As a result, FLY increases safety in our communities and decreases the costs and consequences of crime.  

For more information about Fresh Lifelines for Youth please go to: www.flyprogram.org.

Youth Advisory Council (YAC) Manager - Position Summary

The Youth Advisory Council Manager (YAC Manager) assumes responsibility for all functions of the Youth Advisory Council (YAC) under the Juvenile Service Division and the Ranch Youth Advisory Council (Ranch-YAC) under the Juvenile Institutions Division. This position is part of a larger initiative between the County of Santa Clara, on behalf of the Probation Department, and Fresh Lifelines for Youth, to co-lead the Youth Advisory Council to engage formerly system involved youth in system processes and practices for the purposes of producing positive system change and building capacity in the youth in this process. The YAC Manager is responsible for the overall planning, management, and completion of YAC-related projects, as well as the recruitment, supervision and professional development of 10-12 YAC youth and 6-12 Ranch YAC youth. The YAC Manager will work closely with Probation, as well as FLY’s Youth Voice Department team, to identify where our youth will be best incorporated into system processes and also witness the youth in those settings and provide feedback. The YAC Manager will facilitate an initial participation barriers assessment with each youth, as well as create individual professional development plans for participating youth. The YAC Manager will provide monthly/weekly support meetings for YAC youth participants, will attend mandatory meetings and training, and participate in mandatory stakeholder projects.  


Our ideal candidate will be a leader with strong work ethic and presence, a collaborative multi-tasker, and a consummate professional in all matters of confidentiality and client safety. They will be familiar with the juvenile justice population, have experience working with youth with juvenile justice involvement, and be willing to collaborate with stakeholders, community partners, and parents. Other duties include developing and managing YAC-related activities and timelines; attending activities and events; implementing project protocols; analysis and collection of data; writing and editing reports; and managing program budget.   

 

Primary Responsibilities

·        Recruitment and Supervision of 10-12 YAC youth and 6-12 Ranch YAC youth

o   Collaborate closely with the Probation Department, Juvenile Services Division, Juvenile Institutions Division as well as FLY’s Youth Voice Department to facilitate the creation of the Ranch YAC bylaws, participant selection, oversight, training, participation opportunities, and support, and successful launch of the Ranch YAC.

o   Responsible for day-to-day managing of Youth Advisory Council youth, contract requirements, and meeting all deliverables and outcomes (i.e. youth recruitment, youth service hours, attendance targets, etc.) with support from the VP of Youth Voice Initiatives

o   Recruit and engage 10-12 youth between the ages of seventeen (17) and twenty-four (24) who were previously involved in the juvenile justice system to participate in a Youth Advisory Council (YAC). Work in partnership with the Ranch staff to engage 6-12 Yac representatives from each ranch pod and support the continuous transition of youth on the Ranch YAC.

o   Ensure that the YAC planning, recruitment and processes are all youth driven, including youth of various backgrounds and experiences. Youth referrals will be recently involved in the juvenile probation system, FLY’s programs and/or other youth serving organizations in the County for referrals.  

o   Lead youth focus groups, YAC meetings and one-on-ones to ensure cohesion among YAC members, provide guidance, oversight and relevant feedback

o   Coordinate with Probation staff to identify appropriate activities for the YAC to participate in on both the community YAC and the Ranch YAC.

o   Lead YAC youth in planning and preparation meetings leading up to and debrief meetings following the community partner activities and events

o   Provide relevant and appropriate feedback to youth to support their professional growth and development

o   Manage YAC contract budget which includes managing program funds; monitoring, tracking, and approving expenses on behalf of YAC youth; ensuring all receipts and mileage reimbursements are submitted in timely manner

o   Coordinate with probation staff and YAC members to conduct monthly orientations: 1) for the community YAC this is a monthly orientation for new youth on probation and their parents; 2) for the Ranch YAC, this is still being built out by the youth. 

o   Work closely with JJ partners especially those a part of the Juvenile Justice Systems Collaborative and provide oversight to the YAC’s subcommittees--JJSC subcommittee and LGBTQI+ subcommittee

o   Plan and implement an end of the year celebration for YAC participants, as well as an end of the year presentation to give the Youth Advisory Council the opportunity to share and showcase their experiences with Probation Staff. This will be required for both the community YAC and the Ranch YAC

o   Supervise staff in partnership with the Vice President of Youth Voice Initiatives

·        Professional Development and Training of YAC youth

o   Utilize a customized assessment tool as part of intake for all YAC members. The assessment will identify barriers to participation and retention as well as strengths and areas of growth around professional development.

o   Provide each YAC participant with an individual professional development plan, including assisting youth with participation obstacles and foster program retention, based on assessed needs.

o   Provide YAC participants with stipends for participation. Stipend amount may vary based on participation level of individual participants.

o   Provide transportation assistance for YAC members in need of such assistance.

o   Collaborate with VP of Youth Voice to provide YAC members a minimum of 30-36 hours training on leadership and public speaking, including but not limited to the following modules: Orientation/Intro to Public Speaking, Listening Skills, Appreciative Inquiry, Finding Our Story, Public Speaking Language, Speaking with Conviction, Policy and Politics, Body Language Basics for Speakers, Public Speaking: How to Avoid Freak-out, Giving Meaningful Feedback, Group Facilitation, Implicit Bias, JJ trainings, Circle Keeper, and other training as appropriate.

o   YAC Manager will be trained in the Circle Keeper training/curricula and deliver curricula to YAC members. Probation will collaborate with FLY to identify other training opportunities.

·        Involvement and Accountability with Stakeholders and Community Partners

o   Collaborate with the Probation Department and FLY Directors regarding opportunities for YAC members to participate in system meetings, section meetings and/or focus groups to provide feedback to system professionals.

o   YAC Manager and Probation will conduct monthly check-ins to address program needs and provide updates.

o   Maintain written documentation, project information, and records relevant to the services provided and remain in close communication with the County and FLY supervisors regarding this information.  

o   Participate in the evaluation process of the YAC and work with the Probation evaluator to identify and collect data outcomes.

o   Work with departments within FLY such as the Development Department on Grants Management to prepare narratives and information needed for contract reporting requirements and the Director of Evaluation and Learning for proper built out of youth metrics in ETO. 

·        Enhance Program Policies and Procedures

o   Lead YAC in brainstorming and implementing improvements to the program design and components

o   Develop, revise and document policies and procedures for program additions or modifications

o   Create and update Program, Event/Activities, and other manuals

o   Create and update all Program protocols, forms, and youth service tools  

o   Document all new processes for running an effective YAC (i.e. policies and procedures)

Qualification and Competency Requirements

Positional Competencies – required for our YAC Manager

·        Program Management Experience: BA preferred, ideally in a related field, but not required. At least three years demonstrated success providing leadership to staff, volunteers or youth in a non-profit, government, educational or private sector organization. Experience developing creative structures of support/accountability among peers and teams. Proven administrative skills. At least three years’ experience working with underserved and disadvantaged youth is preferred.  

·        Relationship Building: Ability to initiate, develop and maintain trusting relationships in a short period of time with staff, parents, those representing the juvenile justice system, other key external stakeholders, and FLY youth volunteers. Possess the passion to energetically promote FLY’s mission and YAC components to attract, develop and retain youth and volunteer participation with FLY.   

·        Communication Skills: Exceptional listening, verbal and written communication skills; timely and professional follow-through with phone calls and email correspondence; and the ability to effectively present information in a clear and concise manner, with influence and presence, to management, stakeholders, and community partners.  

·        Collaborative Multi-tasker: Exceptional ability to manage multiple priorities simultaneously, while balancing the needs of Probation, FLY and YAC youth. Executes on priorities with strong work ethic, professionalism, and discretion.

·        Performance Management and Data Analysis: Experience understanding data and how it informs programmatic changes, impacts performance management, and allows FLY to track program effectiveness.  

·        Cultural Competency: Commitment to provide services in a culturally competent manner to the entire target population regardless of gender, age, religion, race, ethnicity, sexual orientation and disability.   


Position Title: Santa Clara County Youth Advisory Council (YAC) Manager

Reports To: Associate Director of Youth Voice Initiatives (Interim--VP of Youth Voice Initiatives/Exec Dir of SCC)                                 

Status: Exempt, Full Time

About Fresh Lifelines for…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

Commensurate with education and experience.

Benefits

Full benefits including medical, dental and vision. Personal time off (PTO) and paid vacations.

Full benefits including medical, dental and vision. Personal time off (PTO) and paid vacations.

Location

Temporarily Remote
Work must be performed in or near Milpitas, CA
Associated Location
568 Valley Way, Milpitas, CA 95035

How to Apply

All interested applicants must go to our Careers page on our website, https://flyprogram.org/about/careers/. They will click on the link for our open positions and complete the online application process.

All interested applicants must go to our Careers page on our website, https://flyprogram.org/about/careers/. They will click on the link for our open positions and complete the online…

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