The HR Administrator will serve the tactical and strategic needs of the HR Department. This position assists the HR Director and HR Deputy Director with the preparation of confidential reports, organizational initiatives, employee programs, and communications. This position is also responsible for ensuring effective day-to-day Human Resource service delivery in the following areas: on-boarding, employee relations, training and development, performance management, HR compliance, recruiting and selection, recordkeeping, and HR systems administration. The ideal candidate will have a strong systems and process orientation and meticulous attention to detail.
Primary Job Functions:
- Recommends process improvements, reviews administrative processes and suggests ways to improve efficiencies.
- Responds to general employee inquiries and escalates when appropriate.
- Responsible for ensuring that all digital personnel records are filed properly, and all necessary data is included in the files.
- Supports the onboarding process for new hires, processing offer letters, preparing new hire packets, coordinating background checks, conducting new hire orientations, and working with the Benefits manager to ensure the completion of needed new hire documentation.
- Creates and maintains employee personnel files, including inputting data into ADP; ensures information in personnel records is accurate and current by auditing files.
- Researches, collects, and analyzes data for personnel projects and reports as may be assigned from time to time; pulls and analyzes personnel data for the Senior Leadership team upon request.
- Special projects as assigned by the Director, Human Resources.
- Ensures all HR data is accurate and updated timely.
- Processes all HR related documents.
- Processes all employee changes.
- Responsible for employment and unemployment verifications.
- Reviews and submits invoices for processing.
- Orders all necessary supplies for the HR Department.
- Participates in HR projects as needed.
Workforce Planning and Employment:
- Manages the new hire orientation process including, processing new hire paperwork, meeting with new hires on their first day of employment, navigating them through the two-day orientation, and facilitating benefits and training.
- Manages temporary staff recruiting and staffing firm relationships for the Montgomery and regional offices.
- Responsible for ensuring that all needed documentation is collected and sent to necessary stake holders for filing and processing appropriately.
- Responsible for working with Civil Rights Memorial Center (CRMC), partners for all recruiting and hiring needs.
- Assists the talent analyst with local career fairs.
- Facilitates yearly compliance trainings.
- Maintains accuracy of HR personnel data in real-time, processing new hire information, changes requested by current employees, and termination forms and files in a timely manner.
- Under the direction of the Director of Human Resources, and within budget and time constraints, works to organize center-wide social events (including the annual holiday party) varied training sessions, Lunch and Learns, and wellness events for staff throughout the year.
- Develops networking partnerships with other MGM businesses and organizations.
- Builds community relationships by representing SPLC at local events such as the Montgomery Chamber of Commerce Diversity Summit and local SHRM events.
- Partners with external training vendors to coordinate training for staff and management.
- Partners with local realty companies to assist new employees with relocating to Montgomery.
Education and Related Experience:
- Bachelor’s degree in related discipline;
- 3- 6 years of HR generalist experience.
Knowledge, Skills, and Abilities:
- Excellent verbal and written skills;
- Strong attention to detail and deadline oriented;
- Ability to work independently and prioritize in a high-volume environment;
- Able to handle confidential information and exercise a high degree of discretion;
- Highly energetic and creative team player;
- Must be competent and skilled in the use of Microsoft Office and Outlook; knowledge and comfort with Microsoft Excel and PowerPoint required;
- Familiarity with ADP, E-Verify and Reviewsnap a plus;
- Must be organized, accurate, thorough, and able to monitor work for quality;
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through feedback.
Other Special Considerations:
This job is performed under general office conditions and is not subject to any strenuous physical demands or dangerous conditions.
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
An Equal-Opportunity Employer with a Commitment to Diversity
Southern Poverty Law Center (SPLC) is proud to be an equal opportunity employer, and as an organization committed to diversity and the perspective of all voices, we consider applicants equally of race, gender, gender identity, color, sexual orientation, religion, marital status, disability, political affiliation, national origin, or prior record of arrest or conviction.
Minimum Education Required