Looking for Dynamic Executive Assistant

Impact Teen Drivers (ITD) is a nationally recognized nonprofit committed to preventing the #1 unintentional cause of serious injury and death for young people—reckless and distracted driving. We are seeking a highly motivated Executive Assistant to join our team. This position is integral to our mission of developing, promoting, and facilitating evidence-based education and strategies to save lives, reduce injuries, and prevent fatalities caused by reckless and distracted driving, including initiatives focused on bicyclist, pedestrian, and micromobility safety.

To excel in this role, you must be a strong team player who can also work independently. The ideal candidate is confident, detail-oriented, and committed, with a solid skillset and the following qualities:

• Excellent time management and organizational skills
• Strong written and verbal communication skills
• Ability to prioritize, switch tasks, and problem-solve in a dynamic environment
• High integrity and professionalism, with solid and current references

We are looking for someone who seeks a stable position and will be valued as an essential part of the Impact Teen Drivers team. The ideal candidate shares our passion for changing the culture of driving, saving lives now and for future generations. Impact Teen Drivers is committed to fostering a diverse and inclusive workforce and takes pride in being an equal opportunity employer. All qualified applicants will receive full consideration for employment.

Position Overview

The Executive Assistant reports directly to the Executive Director and supports both the Executive Director and the executive team in administration, office management, and planning, as well as other duties as needed. This is a full-time, exempt position.

Key Responsibilities

• Manage calendar and provide scheduling assistance for the Executive Director and Deputy Director, including meeting logistics, administration, and follow-up.
• Draft professional communications and assist with external documents and materials.
• Perform basic bookkeeping, including invoicing grants.
• Support the Executive Director in organizing the ITD Board of Directors, including arranging quarterly meeting logistics, taking meeting minutes, and preparing materials for distribution.
• Assist with meeting and event scheduling, preparation, design, and execution.
• Conduct research and draft reports, correspondence, and support phone and other communications for the ITD team.
• Provide basic office and HR support as needed.

Qualifications

• Proficient in Microsoft Office Suite and Adobe.
• 4-Year Degree or strong equivalent, along with relevant direct work experience.
• Strong organizational and planning skills.

Application Instructions

If you are passionate about serving others, self-reliant, and results-oriented, please submit your resume along with a cover letter that includes responses to the following questions (only applications with a cover letter addressing these questions will be considered):

• Why are you interested in applying for the Executive Assistant position with Impact Teen Drivers?
• How do you feel about working independently, often with no one else in the office? What experience have you had with self-motivation in prior positions?
• How do you manage your workflow in a dynamic environment with shifting priorities?

No phone calls or drop-ins, please.