Administrative Assistant

Christ House is a medical respite facility for men experiencing homelessness. We provide 24-hour medical care in a residential setting for patients who are too sick to be on the street or in a shelter, but are not sick enough to stay in the hospital.

We are currently seeking a full-time Administrative Assistant to join our administrative team at Christ House. The Administrative Assistant will assist our Director of Finance and Administrative & HR Manager in day-to-day administrative operations.

Job Responsibilities:

• Support the day-to-day operations by completing basic office functions, including answering phones, supply orders, record maintenance & storage, computer and communications support, etc.
• Ensure office supplies are consistently stocked and place special orders as needed
• Assist Human Recourses with managing personnel files, new-hire packets, and benefits enrollment
• Update staff and phone directories as needed
• Manages day-to-day IT and printer needs of staff by being the main point of contact for out IT and printer company
• Help copy and assemble financial reports for committee and board meetings
• Maintain organized files for administration and finance, ensuring accounts payable vouchers are filed in a timely fashion.
• Manages meeting room calendar. Set up appointments and meetings by securing room reservations and/or Zoom meetings
• Walk to post office to drop off/pick-up mail
• Provide front desk receptionist coverage for lunch breaks and full shifts
• Greet walk-in clients with dignity and assist them in finding the appropriate resource either at Christ House or at another local agency
• Ensures staff break room is fully stocked with coffee and supplies
• Prepares materials for staff retreats and all-staff meetings
• Plan birthday celebrations and other staff enrichment events
• Other duties as assigned

Qualifications:

• Bachelor's degree required. 1 year of office experience preferred
• Experience working with people experiencing homelessness a plus but not required