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Office Manager

Posted by
Aubin Pictures
|
New York, NY

Aubin Pictures


New
|
Published 7 days ago

January 18, 2021
20 hours/week at $25/hour

We are seeking a part-time Office Manager available to start immediately in New York City. This position reports to an office. 

Overview:

The Office Manager’s primary responsibilities include overseeing Aubin Pictures’ day-to-day office operations, serving as Aubin’s archivist, managing inventory for online stores and fulfilling orders, and supporting staff when necessary. 

Responsibilities:


Office Management

  • Conduct Aubin Pictures’ clerical duties regularly, including filing, answering phone calls, opening and distributing mail, depositing checks  
  • Troubleshoot IT issues and liaise with IT consultants
  • Order food and supplies, ensure that office is stocked with necessary items
  • Research and schedule office repairs and supervise all projects 
  • Set up office equipment and maintain inventory of office
  • Liaise with third party vendors (e.g. building superintendent, contractors) and research new ones when necessary
  • Organize and coordinate office events


Archiving and Information Management

  • Responsible for assembling, cataloguing, preserving and managing collections of information related to Aubin Pictures in electronic and hard copy libraries
  • Create and update records and databases with personnel, financial, and other organizational data (e.g. Synology, Little Green Light, Mail Chimp)


Online store and inventory 

  • Maintain inventory of Aubin Pictures and film merchandise; order supplies as needed
  • Keep the online store up to date and ensure website functionality
  • Fulfill orders and requests for materials
  • Handle all shipping and receiving needed


Staff support

  • Arrange professional and personal travel plans for the director as well as Aubin staff when appropriate
  • Run errands related to the office for director and office staff
  • Support Deputy Director with monthly financial tasks (e.g. documenting purchases)
  • Assist with professional and personal projects for director on occasion (e.g. sending gifts/flowers)
  • Respond to emails as requested by director 
  • Manage director’s professional and personal schedules as needed, including medical and social appointments

 

Requirements:

  • Highly organized with the ability to multitask and prioritize
  • Ability to work calmly under deadline and to work flexibly
  • Ability to complete complex administrative tasks with minimal supervision
  • Team player; positive attitude
  • Strong written and verbal communication skills 
  • Demonstrates sound and accurate judgment; ability to support and to explain the reasoning for making decisions
  • Experience with Google Chrome, Microsoft Word, and Apple Products
  • At least 2 years of office experience 

We are seeking a part-time Office Manager available to start immediately in New York City. This position reports to an office. 

Overview:

The Office Manager’s primary responsibilities include overseeing Aubin Pictures’ day-to-day office…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Entry level

Location

New York, NY

How to Apply

Eligibility and how to apply:

Applicants must be eligible to work in the United States. Aubin Pictures is an equal opportunity employer, and encourages applications from people of color; LGBTQ+ individuals; people with disabilities; formerly incarcerated and system-impacted individuals, including those on parole; and all others regardless of immigration history.


Please send a cover letter, resume, and a list of 3 references to info@aubinpictures.com with the subject line: Application Office Manager

 

You will only be contacted if you are chosen for an interview. No calls or emails, please.

Eligibility and how to apply:

Applicants must be eligible to work in the United States. Aubin Pictures is an equal opportunity employer, and encourages applications from people of…

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