Job

Manager, Administrative Operations

Posted by
Junior Achievement of Greater Washington | Washington, DC
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Junior Achievement of Greater Washington


New
|
Published 17 days ago

Salary

Up to $50,000


Position Concept:

Are you an organized, flexible professional, good at keeping multiple balls in the air, with a desire to work with diverse personalities in a fast-paced environment? A busy executive team is seeking the right individual to handle the organization’s administrative functions while supporting its senior leaders. Though serving primarily as the President’s executive assistant and the backbone of the office, this person will also assist with and steward the organization’s day to day relationship with its Board of Directors. The role requires working closely with the Sr. Director of Administration, as well as other team members, to support all interactions with the Board of Directors, ensuring they have the right tools to effectively engage in the mission of the organization.

The ideal person will be detail oriented and experienced in handling a wide range of administrative and executive level support-related tasks; and will be able to work independently with little or no supervision. You must be flexible and enjoy the challenges of supporting a driven, fast-paced CEO. The position requires the ability to work in a challenging environment, handling interactions with a diverse set of stakeholders while remaining proactive and resourceful, exhibiting a high level of professionalism and confidentiality. The position works closely with leaders of the Greater Washington business community. 

JA of Greater Washington is changing the game for area youth with relevant, experiential education for the real world. Almost 60,000 area youth benefit from JA’s financial literacy, work readiness and entrepreneurship programs that are proven to help them be 100% ready for real life and real work. 


Primary Executive Assistant Responsibilities:

  • Supports effective and efficient administrative operations for the President and Management Team.
  • Organizes and coordinates all scheduling with external executives and assistants on meetings/events involving the President.
  • Coordinates all scheduling with internal associates involving the President.
  • Establishes procedure to readily update and change schedule so as not to miss meetings, reports, and events.
  • Handles all communications on behalf of the President in a timely and highly professional manner.
  • Assists in coordinating all relationships established and maintained by the President.
  • Maintains President’s contacts and ensures organizational database is updated as needed.
  • Prepares information packets and briefing materials for President.
  • Arranges travel, accommodations, and itineraries for Management Team


Board of Directors Support Responsibilities:

  • Establishes a working relationship with the Board of Directors and its committees through verbal, written, and electronic correspondence.
  • Oversees implementation and effective usage of BoardEffect software.
  • Prepares reports, presentations, and data as needed for relations with Board of Directors.
  • Maintains, across all platforms and to the fullest extent possible, all Board of Directors personal and professional data (rosters, term expirations, demographics, etc.)
  • Supports all meetings of the Board and its committees.
  • Tracks the annual Conflict of Interest disclosure statement.


Office Management Responsibilities:

  • Works closely with Sr. Director of Administration and Director of Operations to ensure an efficient and positive working environment.
  • Answers phone inquiries, directs calls, and provides basic company information.
  • Takes memos, maintains files and organizes documents as needed.
  • Plans company events, meetings, and employee team building activities or special projects.
  • All other duties as assigned.


Skills/Education/Experience Required

  • Energetic and eager to tackle new projects and ideas
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Comfortable in both a leadership and team-player role
  • Excellent computer literacy required, including proficiency working in the Microsoft Office Suite, and at ease working in a CRM
  • Excellent interpersonal and oral/written communication skills
  • Bachelor’s degree in administration or related field preferred
  • Minimum of two years-experience in an administrative role preferred


Skills/Education/Experience Required

  • Energetic and eager to tackle new projects and ideas
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Comfortable in both a leadership and team-player role
  • Excellent computer literacy required, including proficiency working in the Microsoft Office Suite, and at ease working in a CRM
  • Excellent interpersonal and oral/written communication skills
  • Bachelor’s degree in administration or related field preferred
  • Minimum of two years-experience in an administrative role preferred

Position Concept:

Are you an organized, flexible professional, good at keeping multiple balls in the air, with a desire to work with diverse personalities in a fast-paced environment? A busy executive team is seeking the right individual to…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

JAGW offers a competitive salary, excellent benefits, and a fun, challenging work environment. EOE.

JAGW offers a competitive salary, excellent benefits, and a fun, challenging work environment. EOE.

How To Apply

To apply for this position, please forward by email your cover letter and resume to Patricia.Adler@ja.org. No phone calls please.

To apply for this position, please forward by email your cover letter and resume to Patricia.Adler@ja.org. No phone calls please.

Location

919 18th Street Northwest, Suite 901, Washington, DC 20006
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