Senior Executive Associate

Job Type

Full Time

Published

10/01/2018

Start Date

10/01/2018

Address

New York
New York
United States

Description

Senior Executive Associate

Asia Society-New York


Prestigious non profit organization is seeking a qualified professional to provide executive administrative support to the Policy Institute President’s Office at our NYC location. Work independently as assistant to the President and ensure smooth flow of communication between the President, ASPI staff, and Officers of the Society.


RESPONSIBILITIES:


  • Provide executive support in a rapidly growing organization, for a globally recognized principal, operating at a high pace internationally
  • Oversee the President’s schedule and schedule meetings, appointments, and conferences in accordance with principal’s priorities; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor when necessary
  • Receive visitors, phone calls, and correspondence requests; determine nature of request/urgency and answer or refer to the appropriate persons; follow up as needed
  • Make travel arrangements in accordance to the preferences of the traveler; prepare itineraries; liaise with organizations to be visited; maintain contact with staff while they are en route; troubleshoot
  • Assist in the preparation of briefing materials for meetings and presentations
  • Engage diplomatically with counterparts in governments, business, academia, and other stakeholders
  • Draft and edit letters, send invitations on behalf of the President and the Institute
  • Review correspondence, reports, and other documents while ensuring correct grammar, punctuation, and adherence to established procedures/regulations
  • Read incoming letters and other material that may be important to the activities of the principal, refer those of importance or interest to appropriate staff; receive requests for information and ensure information is assembled within the specified time period
  • Develop in-depth knowledge of Trustees, major supporters, peer groups, and all staff
  • Work very closely with the President’s staff external to ASPI, the manager of ASPI, and Executive Associates of the Asia Society President’s office
  • Prepare expense reports
  • Maintain files and records—particularly of contacts and past exchanges—accurately 
  • Aid in requisitioning office supplies, printing support, and related materials
  • Other duties as assigned

QUALIFICATIONS:


  • Bachelor’s degree and at least 6 years’ of assistant experience at the executive level
  • Outstanding written, verbal and administrative skills required
  • Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times
  • Highly skilled in working across time zones and with multiple cultures
  • High degree of confidence and ability to exercise independent judgment required
  • Attention to detail; teamwork and professionalism
  • Advanced Microsoft Office knowledge (Word, Excel, PowerPoint and Outlook)
  • Knowledge of and interest in Asia a plus



HOW TO APPLY:


Please email your cover letter, resume, and salary requirements to aspijobs@asiasociety.org Indicate job title and reference code ID-1906 in the subject line. Resumes without cover letters will not be accepted. No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back.


Asia Society is an equal opportunity employer.






 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Benefits

Competitive

Professional Level

Professional

Minimum Education Required

4-year degree


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