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Executive Assistant to the Co-CEO's

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Published 14 days ago

The Opportunity

Reporting to the Chief of Staff and Impact and directly supporting the two Co-CEOs, the Executive Assistant will support the Educators for Excellence’s next phase of development by providing high-level administrative and logistical support to the Office of the Co-CEOs (the OCC). The Executive Assistant will focus on flexibly and responsively addressing day-to-day and longer-term needs to sustain the efforts of the Co-CEOs. In order to maximize the productivity and efficiency of the Co-CEOs, the Executive Assistant will create, revise, and maintain systems and assist with projects owned by the Office of the Co-CEOs. 

The ideal candidate is a highly organized, detail-oriented, and relational professional who has experience supporting executives, and loves being the person behind the scenes to ensure things run smoothly. This person is able to see the big picture and understand organizational priorities and distill that into clear to-do items and calendar priorities for the Co-CEOs. This person is also a culture leader - someone who embodies E4E’s core values, cares deeply for this organization and our team members, and can influence and motivate others effectively. 

This is a unique opportunity to operate at a high altitude within E4E, gaining insights on all elements of what it takes to run a multi-million dollar national nonprofit organization. By supporting two CEOs who oversee a wide variety of teams, there will be opportunities to learn about functional areas ranging from development, operations, programs, and people/HR work. Career growth opportunities include taking on discrete projects within the OCC to increase the alignment, efficiency, and impact of the organization with a pathway to promotion into roles such as Project Manager and Chief of Staff.

Responsibilities: What actions will you leverage day-to-day?

  • Assume a proactive role in maximizing the efficiency, organization, and execution of the Office of the Co-CEOs while effectively representing the organization with a range of stakeholders including donors, partners, members, and staff
  • Manage and optimize the extremely active calendars of the Co-CEOs, ensuring they reflect the priorities and preferences of the Co-CEOs; serve as a gatekeeper of their schedules, effectively prioritizing internal and external scheduling requests
  • Prepare materials, research, and background information for conferences and meetings; arrange complex and detailed travel plans, itineraries, and agendas, assuming responsibilities for all logistics
  • Complete time tracking and expense reports
  • Track and analyze Co-CEO time usage, with an eye towards creating efficiencies
  • In tandem with the Chief of Staff, provide a bridge for clear and timely communication between the Office of the Co-CEOs and all other E4E teams
  • Support Office of the Co-CEO colleagues with logistical details on projects including internal newsletters and calls, meetings, and retreats for various teams and the Board of Directors on an as needed basis
  • Draft some correspondence for the Co-CEOs, adopting the appropriate voice
  • Navigate deadline pressures adeptly and with a clear understanding of priorities

Minimum Requirements:

  • Experience: At least 3-5 years of professional experience; Executive assistant or project management experience required
  • Deep commitment to the values of E4E, to our commitment to antiracism, and passion for students, educators, and improving education.
  • Technical Skills: Knowledge of Microsoft Excel, PowerPoint, and Word and corresponding Google Suite products, Understanding of reporting databases (i.e. Salesforce) preferred, very comfortable with phone and email outreach
  • Transportation: Works out the NY office. Currently virtual due to Covid-19

Core Values: What beliefs do you embody? How do you approach your work?

  • Adjust Course - We take a resilient attitude towards roadblocks and adjust strategies to ensure progress to goal. 
  • Responsiveness - We keep each other in the loop to keep the work moving forward.
  • Inclusiveness - We make space at the table for all, so everyone feels like they belong.
  • Ownership - We take part in finding solutions for the problems we identify. 
  • Communication - We value clear and thoughtful word choice, tone and body language.

Positional Skills - What can you do well?

  • Organizing Planning and Executing  - Able to organize, track and manage workflow and resources; clearly articulates plans to others, develops systems to prioritize tasks; executes according to set timelines
  • Cultivating Relationships & Collaborating – Develops a sense of rapport and trust with staff and seeks opportunities to share expertise and leverage the strengths of others; comfortably communicates with external stakeholders 
  • Making Decisions & Demonstrating Judgment – Makes strategic decisions, even in ambiguous situations; weighs factors both within and outside of one’s control to mitigate risk; exercises discernment when involving others in decision-making, leverages data when appropriate 
  • Tracking, Measuring & Analyzing – Builds and maintains systems and procedures to track data and progress towards individual and organizational goals; analyzes data thoroughly to determine trends & opportunities
  • Learning & Developing – Pursues opportunities to deepen and expand skill set regularly; implements new strategies with fidelity and shares learning with others 

Functional Knowledge - What do you know a lot about?

  • Project Management
  • Calendar Management and Logistics
  • Travel Operations Management
  • Prioritizing & Gatekeeping

The Opportunity

Reporting to the Chief of Staff and Impact and directly supporting the two Co-CEOs, the Executive Assistant will support the Educators for Excellence’s next phase of development by providing high-level administrative…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 1, 2021
  • Application Deadline
    September 30, 2021
  • Professional Level
    Entry level

Salary

USD 59,918 - USD 81,065*Salary range is based on NYC cost of labor and adjusted for candidates in different geographic regions.

Benefits

Compensation Policy

Educators for Excellence (E4E) is committed to valuing team members holistically in appreciation of their contribution to the organization’s success and for the good they create for society as part of our mission. While there are many facets of the “Total Rewards” package that come with working at E4E, compensation is a significant factor in a team member’s decision to work here. As such, we strive to attract, retain and reward top talent by offering competitive salaries and benefits that are equitably and transparently administered. Therefore, we do not engage in salary negotiations - our first offer is always our best offer!   Within this range, our competitive, non-negotiable salary offer will be based on a candidate’s relevant experience and credentials, role-related competencies assessed through our robust hiring process, and geographic location. 

Benefits

Educators for Excellence (E4E) believes in providing employees with benefits to support self-care, wellness, and financial stability. We value the whole person and provide benefits such as; paid time off, health insurance plans, competitive salaries that include pre-tax benefits, and cell phone reimbursements. See more information about our benefits here.

Applications should be submitted by our application deadline of September 30, 2021.

E4E is an equal opportunity employer. We predominantly partner with low-income communities of color. Therefore, though race and other identity markers are never used to make final hiring decisions, we place a particular focus on recruiting staff members who share the backgrounds of the communities we serve.

Compensation Policy

Educators for Excellence (E4E) is committed to valuing team members holistically in appreciation of their contribution to the organization’s success and…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

Please apply on our website: https://educators4excellence.applytojob.com/apply/cwF1C2dXWj/Executive-Assistant-To-The-CoCEOs

Please apply on our website: https://educators4excellence.applytojob.com/apply/cwF1C2dXWj/Executive-Assistant-To-The-CoCEOs

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