Administrative Assistant, San Francisco

Job Type

Part Time Temporary




San Francisco
United States


Position Description

Provides support to ensure efficient operation of AWSF alongside the Event Director through a variety of tasks related to organization and communication.


Essential Job Functions

The following duties are mandatory requirements of the job: Answer and direct phone calls

  • Organize and schedule appointments
  • Plan meetings and take detailed minutes, create agendas
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain contact lists
  • Provide general support to visitors

Other Responsibilities

The following duties are to be performed as assigned by the supervisor:

  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Submit and reconcile expense reports 

Education and Certification

Undergraduate degree; additional qualification as an Administrative assistant or Office Coordinator will be a plus. Minimum office support experience two years. The preferred background is working in social service/non-profit.

Special Skills and Knowledge

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all of the following:

  • Proven experience as an administrative assistant, coordinator, or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply