Program Officer – Enhancement Programs- Secondary Schools

Job Type

Full Time




1828 L Street Northeast
Suite 1200
District of Columbia
United States


FLSA Status: Exempt

Pay Band: 3 Officer/Coordinator


Based in Washington, DC, the Program Officer for the Enhancement Programs Department is responsible for functions related to the administration of the Congress-Bundestag Youth Exchange (CBYX) Enhancement Workshops; Future Leaders Exchange (FLEX) program; and the Kennedy-Lugar Youth Exchange and Study (YES) program. 


The Program Officer’s primary responsibilities are tracking department expenses and preparing expense reports; supporting the CBYX Enhancement Workshops; assisting during other secondary school workshops; overseeing Workshop Management Software; and analyzing participant program evaluations. The position will require an adjusted work schedule including early mornings, evenings and weekends during specific parts of the year. The Program Officer reports to the Manager of Enhancement Programs and works on a team with other Enhancement Program staff in the overall administration and logistical support of Secondary School Programs and initiatives.

The FLEX, YES, and CBYX programs, which are funded by the U.S. Department of State’s Bureau of Educational and Cultural Affairs, provide high school students with the opportunity to travel to the U.S. for an academic year to study and live with a host family. Students attend local schools. More than 32,000 students have received scholarships to participate in the U.S.-inbound programs.


Responsibilities Include:


  • Prepare departmental financial reports including credit card reports and cash reconciliations;
  • Track program expenses
  • Prepare check requests
  • Manage ACH payments
  • Liaise with vendors


  • Develop arrival and departure travel schedules for participants attending the CBYX Workshops;
  • Work with placement organizations and travel agency to ensure that all travel information is issued correctly and distributed in accordance with the established timeline;
  • Assist with hiring and training of temporary airport staff;
  • Oversee airport staff and provide direction as necessary.

Workshops and events

  • Collect and maintain Enhancement Program statistics and calendars;
  • Oversee Workshop Events Software Management;
  • Staff student Congressional Hill Day Briefings;
  • Monitor social media sites for Workshop impact;
  • Assist in the review and analysis of Workshop participant evaluations;
  • Monitor students during DC Orientations and End of Stay Programs.


  • Bachelor’s degree required; Master’s degree in related field preferred;
  • Financial management skills, including financial tracking;
  • Effective interpersonal skills;
  • Computer skills, including strong knowledge of Word and Excel
  • Effective written and verbal communication skills in English required, knowledge of second language preferred; 
  • Experience working with international exchange programs preferred;
  • Experience coordinating travel for large groups is preferred;
  • Experience working with high school students and high school administration preferred;
  • Demonstrated organizational ability and problem-solving skills;
  • Ability to manage multiple priorities quickly and effectively;
  • Ability to work independently while contributing to an overall team effort;
  • Proven ability to exercise good judgment under pressure;
  • Strong commitment to the mission.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

TO APPLY: Select this link and follow the prompts:

EQUAL EMPLOYMENT OPPORTUNITY – American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.