District of Columbia
The Program Coordinator, DoD Programs executes the daily work flow of programs or services within IIE under the direction of an IIE manager, but s/he is able to execute with minimal supervision. Provides administrative support to program leadership to include meeting coordination, travel, and expense report processing. Carries out activities related to the Boren Awards or other DoD programs at IIE, including such functions as outreach and selection, event planning, advising grantees or prospective grantees, and other duties necessary to ensure quality implementation of IIE programs. Works with other team members in the execution of tasks and day-to-day activities and communicates the status of activities on a regular basis with the program team and other relevant team members within IIE.
- Works with program team and sponsor to coordinate outreach and regular communication to program participants through webinars, advertising and emails.
- Reviews and updates awardees data and grant documentation
- Reviews and processes scholarship applications for technical completeness and accuracy; follows up with applicants as needed to complete materials.
- Coordinates events logistics related to informational webinars, selection panels, program events, and IIE events. Events management responsibilities include catering, logistics, document preparation, and coordination of participant transportation and lodging.
- Organizes and sends out award notifications and follows up with awardees on their scholarship acceptances. Provides ongoing support and advising for participants while on program.
- Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program deliverables are met on time.
- Tracks and coordinates participant scholarship payments and ensures proper execution of participant reimbursements.
- Coordinates and analyzes program data to meet sponsor deliverables and ad hoc data requests as needed.
Education and Work Experience:
- Requires a Bachelor's degree in order to apply a working knowledge of the theories and principles in a specialized field or work discipline.
- Requires at least two years of related work experience.
Knowledge, Skills and Abilities:
- Excellent interpersonal and communication skills, both written and verbal.
- Demonstrated ability to process an often-changing, workload with multiple priorities under tight deadlines.
- Proven ability to work independently and collaboratively within a team-based structure.
- Demonstrated multicultural sensitivity.
- Interest in international exchanges and/or international experience.
- Fluency in English written and oral. Fluency in a critical language highly desirable.
- Proficiency with MS Office 2010 applications including Word, Excel, Access, and Outlook; internet software and database software.
Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Minimum Education Required