Church Office Administrator/Secretary

Job Type

Full Time

Salary

Minimum: $25,000
Maximum: $29,000

Published

08/22/2018

Start Date

09/22/2018

Application Deadline

09/22/2018

Address

5901 Millfair Road
Fairview
Pennsylvania
16415
United States

Description

Areas of Responsibility

I. To act as receptionist and handle general office procedures


II. A. Prepare weekly worship bulletins and slide show for service

B. Post congregational contributions weekly

C. Prepare materials for Parish Shepherds

D. Update data in Power church Plus


III. Administrate the financial affairs of the congregation under the direction of the I & S Committee and in

cooperation with the Church Treasurer and Financial Secretary including the following:

A. Issuing Purchase Orders for all purchases

B. Approving invoices and writing checks to be signed by Treasurer or authorized account signers

C. Reconciling checkbook(s) monthly and providing financial reports for the Session.

D. Preparation of the Annual Report, denominational report, and taxes (1099's) as needed

E. Supervision of mailings for Stewardship campaign and receiving of Pledges cards for I & S

F. Track and prepare interest checks for Subordinated Certificate holders


IV. Supervise the physical plant under the direction of the Property Committee including:

A. Scheduling routine service calls on equipment and contact repair services as needed

B. Seeking bids/prices as needed or as directed by the Staff or Property Committee

C. Providing direction to the custodial staff

D. Scheduling church activities and maintain church calendar

E. Invoicing patrons for use of church property


V. Supervise the insurance program of the congregation under the direction of the I & S Committee


VI. Provide administrative supervision to church office by:

A. Keeping necessary supplies on hand

B. Preparing monthly newsletter including writing, editing, layout and, coordination of volunteers

C. Preparing weekly and special bulletins

D. Ordering materials needed by congregation such as: O.G.H.S., Pentecost and Christmas offering material,

Candles for special services, regular services, and baptisms, Bethel supplies, Bibles, other material as

requested by Staff or Session Committees


VII. Responsible for the permanent records of congregation in cooperation with the Clerk of Session:

A. Prepare a monthly report of changes in the membership rolls

B. See that Minutes and Statistics books are up to date for annual review at Presbytery


VIII. Other duties as assigned by Session, pastor or other staff.


IX. Responsible to the Session through the Personnel Committee and in cooperation with the pastors

A. The day-to-day work will be consultation with pastor and in cooperation with other staff members

B. Will relate directly with the I & S Committee, the Property Committee and the Personnel Committee but

will cooperate with other Session committees as needed


WORK SCHEDULE - normally 9 to 4, Monday through Friday

Vacation and benefits as stated in Personnel Policy Manual.

Benefits

Medical, Pension, Death and Disability, Paid Vacation, Medical Flexible Spending Account

Level of Language Proficiency

English

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

pastordrew@cotc.org
http://www.cotc.org

Please attach letter of interest and resume to email.


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