Status: I.A.T.S.E Local 16 Full Time, Seasonal Position, Non-Exempt
Reports To: Director of Production
Salary & Benefits: I.A.T.S.E Local 16
The Prop Shop Supervisor manages and leads the Prop Department, which provides and constructs rehearsal and show properties, set dressing and related elements for Geary Theater productions as well as supporting use of A.C.T. prop stock by other departments and outside organizations and individuals.
Support professional company productions:
- Organize staff assignments, shop schedules and other activities to build or procure props for shows.
- Acts as lead fabricator/artisan for all mainstage productions.
- Provide budget estimates and regular status reports regarding material and labor spending to Production Management, conferring on strategies to control costs.
- Collaborate with director, designer, and stage management to create and update prop lists.
- Represent Prop Shop at (or assign representation for) production meetings, technical rehearsals, previews, and technical note sessions, including other problem-solving meetings throughout the season. Meet with designers, directors, stage managers and other departments to determine show needs.
- Communicate with Geary Theater prop head and crew regarding upcoming and currently running productions
- Direct the Geary Prop Head in providing perishable items for shows from tech through opening and, if necessary, through run of the production.
- Direct and supervise load-in and strike of rehearsal and show props at rehearsal spaces and theater, working with Geary Prop Head to determine best course to load-in and strike show props at the Geary Theater.
- Supervise and lead prop staff with all set dressing.
- Direct management of part-time Assistant Prop Supervisor.
- Purchase all properties materials, supplies, and equipment related to the production.
Management and maintenance of prop stock:
- Develop policies and procedures for use of prop stock, including use of props by Conservatory, theater management (for special events, photo shoots, etc.) and reciprocal rentals with local theaters.
- Maintain reciprocal relationship with other theaters regarding loaning/borrowing of prop stock. Ensure the responsible return of borrowed/rented props from other organizations.
- Coordinate use of prop stock by Conservatory and others.
Department administration and development:
- Coordinate Prop Shop activities with other production departments in utilizing resources and inventory and maintaining common shop areas.
- Plan, supervise and participate in product research and technique investigations. Move the department forward technically, to improve time use, safety and artistic standards.
- Participate in recruitment and hiring of seasonal and overhire staff.
- Acting Steward in the Prop Shop. Submit timesheets and steward reports to Management in a timely manner for all staff working within the Prop Shop.
- Track and reconcile all credit card receipts, petty cash receipts, and vendor invoices related to the productions and Prop Shop.
- Coordinate and facilitate the upkeep of the Prop Shop Warehouse, including maintaining communications with the Landlord/Building Owner, Janitorial/Facilities Staff, local Trash/Recycling service companies, pest control, etc.
- Maintain and arrange upkeep for all prop shop vehicles.
- Maintain and facilitate repairs for all prop shop mechanical systems (compressor/pneumatic air distribution, dust collection, fluorescent and work light systems).
- Maintain all shop tools and equipment in safe working order.
Minimum five years experience as a prop head or other supervisory position which provides interaction with directors and designers, exposure to designing and directing styles, practical troubleshooting, staff leadership, fiscal management and coordination with other departments. Regional theater experience is necessary. Additionally, the position requires at least three years of professional prop construction experience, with three or more areas of specialization in props construction, such as scenic carpentry, metal fabrication, softgoods/upholstery, scenic painting, furniture restoration, casting and molding, crafts, or in other construction fields. Must possess a broad knowledge of history, art history, furnishings, architecture, weaponry and armory, and a working knowledge of basic First Aid. Portfolio must include furniture pieces and/or multi-faceted projects indicating the use of multiple construction materials. Must be able to lift 75 pounds. Valid driver’s license and clean DMV required.
This is a fulltime/seasonal position (August through June) and is a covered position with IATSE Local 16.
Please send cover letter and resume to firstname.lastname@example.org with Prop Shop Supervisor in the subject line.
Minimum Education Required