Details: Negotiable depending on experience
About Resolve Foundation
Resolve is one of Hong Kong’s newest non-profit organizations, providing a dynamic platform to empower future leaders, particularly from traditionally marginalized and underrepresented groups, with the skills, network and resources for them to know, understand, and act upon their rights for the benefit of the communities they represent and drive a more inclusive Hong Kong. We provide a signature social justice fellowship program combining leadership development, human rights education and campaigning skills. Resolve stands for Rights, Equality, Solidarity, Organization, Leadership, Voice and Empowerment. Our vision is for a more inclusive Hong Kong, where every voice has a say in its future. Learn more at www.resolvehk.org.
Purpose and responsibilities
As we embark on a new phase of our growth outlined in our 2018-2020 Strategic Plan, we are seeking an enthusiastic, numbers and people person to provide core mission support to our financial, human resources, administrative and operational tasks. This person makes our ship run smoothly to advance our important work and that of our fellows and alumni. These key responsibilities include:
● Provides timely inputting of data related to Resolve’s income and expenses, receiving and issuing invoices and receipts, preparing payroll and assists in the management of Resolve’s accounts.
● Prepares processes, procedures and forms and ensures timely reporting by other staff and stakeholders for travel reimbursements and allowances and other expense claims.
● Liaises with key bodies such as Inland Revenue Department, insurance and MPF providers, accountants and auditors and with the bank and ensures statutory filing of required documents.
● Works with the CEO in the preparing of Resolve’s annual budgeting and provides support to other members of the team in developing project-specific budgets.
● In collaboration with members of the team, assists with preparing budgets for grants as part of funding applications and with providing financial reports to donors and other stakeholders.
● Other finances and accounting tasks as needed.
● Develops and maintains Resolve’s employee handbook based on HR best practice and works to ensure these policies are maintained.
● Oversees the orientation process of new staff, volunteers and interns, including meetings with different team members, orientation on handbook and setting up of accounts.
● Assists CEO and other members of staff in developing job, volunteer and internship descriptions, leads on advertising new positions on recruitment platforms and in liaising with job and internship candidates.
● Regularly checks Resolve’s volunteer sign-ups and reaches out to suitable candidates.
● Assists the CEO in organizing regular team meetings, annual performance reviews, exit interviews and team-building activities and processes to foster collaboration and integration.
● Supports in other HR-related matters as needed.
Administration & Core Support
● Procures, develops and maintains effective office and IT systems and hardware.
● Regularly checks Resolve’s general mail accounts and follows up with correspondences.
● Liaises with Company secretary for required documentation.
● Helps to ensure renewal of key subscriptions and services.
● Where needed and appropriate, represents Resolve at external functions, events and seminars.
● Participates in organization-wide functions, Resolve events, strategic planning and activities.
● Assists in follow up items from board and staff meetings.
● Assists to maintain Resolve’s contact database and CRM system.
● Assists team in providing support for event preparation.
● A Bachelor’s degree in finance and accounting is required; or any equivalent combination of education and accounting experience that provides the knowledge, skills and abilities.
● At least three years’ experience working in finance and administration.
● Some previous working or long-term volunteering experience in the nonprofit sector desirable.
● Proven numeracy and financial analysis skills and track record in setting institutional budgets.
● High computer literacy in Microsoft Office, Google and with accounting software (Xero desirable).
● Fluency in oral and written Chinese (Cantonese) and English desirable.
● Must have legal right to work in Hong Kong.
● “Start-up” mentality who is a go-getter and takes initiative.
● Methodical and able to develop structures and processes.
● Strong administrative and organization skills.
● Multitasker who can meet deadlines and prioritize.
● Interest in human rights, social justice and inclusion.
● Team-player and able to work with diverse groups of people.
● Exercises discretion and able to maintain confidentiality.
● Honest, strong work ethic and committed to financial integrity.
Level of Language Proficiency
Fluency in oral and written Chinese (Cantonese) and English.
Minimum Education Required