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Special Assistant to the CEO

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iMentor | New York, NY
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About iMentor

iMentor builds mentoring relationships that empower students in low-income communities to graduate high school, succeed in college, and achieve their ambitions. Students work with their mentors one-on-one, in-person and online, to develop strong personal relationships, nurture a college aspiration, navigate the college application process, and build critical skills that lead to college success. In New York City, Chicago, and the Bay Area, iMentor partners with public schools to ensure every student in the schools receives a mentor. iMentor also provides its curriculum, technology, and best practices to help nonprofits run effective programs in the iMentor model. Since 1999, iMentor has connected more than 33,000 students with mentors and this year, iMentor is serving 10,000 students across the country. 

Entering this next five-year strategic plan, iMentor is focusing on growth and improvement, launching widespread impact strategies, financial sustainability, and deepening its diversity & equity work. Building on its track record of success supporting first-generation college students, iMentor is committed to leveraging its resources and stature to not only deepen impact programmatically, but to challenge the structures that fuel inequity and make this work necessary.

iMentor has been recognized through funding from many of the leading education funders in the country, including the Ballmer Group, the Michael & Susan Dell Foundation, the Robin Hood Foundation, the Bezos Family Foundation, New Profit Inc., and the Kresge Foundation. iMentor is one of the nation’s most innovative and quickly growing college success organizations. As a team, we are collaborative, fun, bring passion and joy to our work, and deeply believe in human potential. iMentor was recently named one of the Best Nonprofits to Work For by The Nonprofit Times. Read more about our work and values at: http://www.imentor.org. 

Commitment to Diversity, Equity & Inclusion

We believe that people of all backgrounds deserve equal access to educational opportunities. Recognizing that our country’s history of racism and systemic oppression continues to drive educational disparities for students of color, we give special focus to addressing the economic and racial divides that impact the communities we serve. We are committed to the collective work and intentional investment necessary to consistently move in the direction of educational equity and inclusion.

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Position Overview

iMentor is seeking a Special Assistant to the CEO to ensure the Chief Executive Officer is equipped with the time, key information, and ongoing support needed to lead the Executive Office. By providing critical administrative support to the CEO, the Special Assistant enables the Executive Office and iMentor to move more efficiently and effectively toward reaching their ambitious goals. Reporting to the Chief of Staff, the Special Assistant to the Executive Office will collaborate across the organization in order to manage calendars, meeting preparation, travel logistics, and special projects for the CEO. This is an exciting opportunity to see how an Executive Office functions at a high-impact nonprofit, to learn about strategy development, and to gain insight into the landscape of education reform and college success. 

The ideal candidate will have at least three (3) years of office experience with a passion for supporting organizational leaders to do their best work, superb organization skills, a “can do” approach when it comes to tackling challenges and can adapt to a variety of working styles.

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Responsibilities 

Administrative Support

  • Maintain CEO’s complex schedule including day-to-day and long-term management of meetings, projects, travel and priorities; provide daily briefings
  • Serve as an ambassador for iMentor, creating an excellent first impression of the organization as the first point of contact for a wide variety of high-level relationships between CEO and outside contacts
  • Ensure CEO is prepared for upcoming meetings by providing daily briefings, gathering materials necessary for each meeting, and developing agendas as needed and allocating time to accomplish necessary tasks and desk work
  • Assist in planning domestic and international travel, including researching air and ground transportation and ensuring that the CEO’s travel is both cost and time efficient
  • Coordinate logistics, provide advance materials, and execute follow up for meetings, 
  • Track and submit monthly credit card expenses to the Finance department
  • Handle phone, email and postal mail inquiries and respond appropriately

Support to CEO + Development Team

  • Research external meeting attendees to create detailed memos for use by CEO and other iMentor representatives
  • Take on additional research and projects as determined by CEO
  • Work closely with the development team to collaborate on development-related opportunities for the CEO
  • Ensure all acknowledgement letters are signed and the grants calendar allows for CEO input
  • Maintain CEO-related Salesforce items included entering meeting notes and contacts into Salesforce and ensuring these are updated with new information

Special Projects

  • Participate in iMentor committees and workgroups (e.g. Diversity & Inclusion, All-Staff Meetings, Student Advisory Council, etc.)
  • High-level project planning and coordination with external entities for conference presentations and speaking engagements
  • Participate in the planning for the CEO’s role in major iMentor fundraising events 
  • Scope out and manage special projects as needed by the CEO
  • Support iMentor organization-wide initiatives, requiring occasional evening and/or weekend events

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Qualifications

  • At least three (3) years of full-time office experience; preference for experience in nonprofit management, executive assistant, higher education, legal or business fields 
  • Self-directed and able to work independently; resourceful, strategic problem-solving ability with a positive attitude. 
  • Flexible and adaptable; open to change, learning, and improvement  
  • Meticulous about details and follow up; subscribes to the belief that no task is too big or too small. 
  • Excellent relationship builder; able to communicate with firmness and warmth, and to demonstrate a high level of tact, discretion, humility, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information. 
  • Self-aware with a high EQ; able to navigate a complex organizational culture and manage a diverse set of personalities and professional personas in pursuit of getting the job done 
  • Superb communication skills (oral and written) with a confident, concise, clear and compelling style. 
  • Skilled in all aspects of planning and project management, able to take an idea from concept to completion. 
  • Intellectually curious; seeks to understand, learn, and grow. 
  • Demonstrated alignment with iMentor's mission, values, and commitment to diversity, equity, and inclusion.  
  • Views differences between individuals (race, gender, age, cultural heritage, physical ability, education, beliefs, and lifestyle) as an asset and demonstrates an appreciation of the diversity across the iMentor community.  
  • Bachelor’s degree preferred. 
  • Our organization works in partnership with district public schools across the country. In doing so we must meet all compliance requirements of those districts

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Compensation & Benefits

  • Salary commensurate with experience
  • Up to 100% employer funded comprehensive medical and dental coverage 
  • 18 days paid annual vacation and 13 paid holidays, and most iMentor functions closed between Christmas and New Year’s Day
  • 401K match up to 4%
  • Significant opportunities for professional development and growth 

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How to Apply

Visit www.imentor.org/jobs to submit a resume and detailed cover letter describing your interest in and qualifications for this position. Applications will be considered on a rolling basis, so we encourage you to apply as soon as possible. Sorry, due to the high-volume of applicants for this and other positions here at iMentor, no phone, email, mail, or fax inquiries will receive a response.  

iMentor is an Equal Opportunity Employer

About iMentor

iMentor builds mentoring relationships that empower students in low-income communities to graduate high school, succeed in college, and achieve their ambitions. Students work with their mentors one-on-one, in-person and…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Compensation & Benefits

  • Salary commensurate with experience
  • Up to 100% employer funded comprehensive medical and dental coverage 
  • 18 days paid annual vacation and 13 paid holidays, and most iMentor functions closed between Christmas and New Year’s Day
  • 401K match up to 4%
  • Significant opportunities for professional development and growth 

Compensation & Benefits

  • Salary commensurate with experience
  • Up to 100% employer funded comprehensive medical and dental coverage 
  • 18 days paid annual vacation and 13 paid…

Location

199 Water Street, New York, NY 10038

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