1617 John F Kennedy Boulevard
Position: Manger of Contracts
Salary Range: $60,000-67,000
Business Unit: Finance
Reports To: Director of Contracts
Posted: 3/2/2018 – 3/16/2018
This position is responsible for overseeing the daily activities of Contract Account Liaison staff, including but not limited to managing the sub-contracting process from submission to close-out in a grant funded organization and ensure timely completion of contract documents and invoice payments. Monitor budget compliance to meet the needs of a specialized client base and compliance with PWI funding regulations. Ensure all department functions are performed in compliance with Federal and State guidelines and PWI regulations, policies and organizational goals.
This position will be responsible for the following duties:
· Hire, trains, supervises, motivates and provides general direction and guidance to Contract Account Liaison staff.
· Reviews all budgets and programs to ensure feasibility, consistency, and compliance with funding sources and compatibility with PWI’s general mission. Direct and guide the budget and contract preparation process for accuracy and compliance with regulations up to the execution process.
· Manages the day-to-day functions of the Contract Account Liaison staff ensuring timely submission of contracts and invoice payments.
- Manages the fiscal monitoring and programmatic performance of all contracts.
- Ensures that all changes in relevant regulations and policies to provide technical interpretation and assistance to staff and subcontractors are implemented as required.
- Investigates, provides guidance and/or resolves any issues arising from the contracting and delivery of programs. Cultivates cooperative working relationships with subcontractors as well as various external organizations.
- Assists the CFO, as needed, to identify, address and coordinate the resolution of budget, contracting and invoicing issues with Contract Account Liaisons.
- Manages identified PWI special projects, including contracting and invoicing process.
- Assists the Director of Accounting, as needed, with the preparation of monthly reports including LMC, EARN and WIOA as well as statistical and fiscal data requested for each PWI grant. Oversee data input to distribute the expense to the proper account, contract, and cost category.
- Researches, analyzes, and resolves contractual issues in coordination with Contract Account Liaisons, contract analysts, training providers, and all PWI Departments as necessary.
- Ensures the accuracy of the contract expenditures, as it relates to the payments of contractors, including assisting the Accounts Payable Department with the month end close.
- Assists the Director of Accounting, as needed to prepare and update reports and databases necessary for staff, management and other PWI departments to provide obligation updates by grant.
- Attends and facilitates meetings and makes presentations to other PWI Departments and various external agencies.
- Analyzes vendor budgets ensuring all costs are acceptable and within state and federal guidelines.
- Serves as technical assistance for contract related issues for all PWI departments as well as outside vendors.
- Performs monthly reconciliation of the general ledger and subsidiary accounts and prepares corresponding journal entries.
- Performs other job related duties as assigned.
Bachelor’s Degree from an accredited college or university with a concentration in Finance or Accounting with a minimum of 4 years advanced level accounting and financial auditing/compliance experience. Two years of strong management experience in a non-profit accounting environment for Federal/State, Grants and Contracts preferred. Some local travel is required.
Or, any combination of education and experience determined to be acceptable.
Additional Eligibility Qualifications
· Knowledge of TANF and WIOA regulations as it relates to eligibility and program criteria
· Knowledge of government regulations and contractual guidelines
· Intermediate level of proficiency in Microsoft Word and Excel and automated accounting systems
· Ability to train, coach, motivate and build cohesive teams and direct workflow to meet deadlines
· Ability to work effectively with people of diverse economic, educational, cultural backgrounds and various governmental officials
· Highly detailed and results oriented and will possess strong analytical and problem solving skills
Equal Opportunity Employer
Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, religion, sex (including pregnancy, childbirth and related medical conditions, transgender status, and gender identity), gender, creed, age, national origin, ancestry, familial status, religion, physical or mental disability, veteran status, sexual preference, political affiliation, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.
What We Offer
Philadelphia Works offers qualifying full time employees with a competitive benefits program including medical, dental, vision, 401(k), tuition assistance, life and disability. We also offer company paid vacation, personal and sick leave days.
Minimum Education Required