Career Services Program Coordinator

Program Coordinator, Career Services

Overview and Job Description Our Story

The Peninsula College Fund makes college graduation a reality for low-income, first-generation college students. Our mission is to empower low-income, first-generation college students to graduate and obtain a job that aligns with their career goals.

Who We Are and What We Do

Our comprehensive program includes four-year college scholarships, one-to-one adult mentors, college and career training, and summer internship & career support.

We support our scholars through four key programs:

Scholarships: Each student receives a scholarship of $3,000/year for all four years of college. Our goal is to provide scholars with the necessary funds to allow them to attend the college that is the best fit for them academically, financially, and socially.

One-to-One Mentoring: We carefully match each scholar with one caring adult who provides support, counsel, friendship, networking, and positive role modeling to help each student complete college. We provide our mentors with on-going training and continuously evaluate and improve our mentoring program. Our graduates credit Peninsula College Fund mentors with providing the support that helped them reach graduation. Our goals are to help fill the gaps in knowledge about how best to succeed in college that first-generation college students often experience, and to provide the support and role modeling that enable our scholars to overcome challenges on the path to graduation.

Summer Internships: We identify and develop paid and volunteer summer internships for our scholars. Our goals are to expose our students to different career opportunities, help them network for post-graduation careers, and earn money to assist in financing their education.

College and Career Success Events: We provide all students with targeted, in-depth workshops to give them the tools for college completion and career readiness. Our goal is to build knowledge and peer support to prepare scholars in each year of college for the academic, social, financial, and employment challenges awaiting them, so that they can successfully complete college and be prepared to enter the workforce.

Career Services Program Coordinator Position

This position has two main focus areas:

1. Coaching – responsible for managing a student case load of between 50-70 PCF scholars, assisting them with their career readiness needs to help better prepare them to successfully transition from college into the workforce. This includes supporting PCF mentors of those scholars
2. Event Development & Program Management – responsible for helping develop and manage Career Services training events (virtual and in-person) throughout the year for both PCF scholars and mentors

We are looking to add a dynamic, entrepreneurial-minded individual who is passionate about our mission and in building sustainable programs that empower our scholars.

• Reports to: Director, Career Program Services

KEY RESPONSIBILITIES

Career Coaching Program – 40%

• Work closely with Director of Career Services with workforce-readiness and career coaching service activities which include but are not limited to: working to meet internship placement objectives, development of training related curriculum, data collection, best practice research, and management of corporate and community partnerships
• Track student and mentor activities in database, and provide reports on trends and findings from data
• Internship support

o   Connecting students with internship opportunities

o   Prepping students to apply for internships

o   Tracking students’ progress with internship placement activity

• Career support

o   One-on-one career coaching on job placement and career development

o   Troubleshoot scholar challenges in their workforce-readiness development

Event Management – 15%

• Event development responsibilities will include but not limited to: assisting event lead(s) on topic and/or curriculum development, speaker identification & solicitation, marketing & promotional materials, sponsor solicitation, registration, logistics, timelines, schedules, and collecting pre and post feedback evaluations
• Managing business partners, students, volunteers, sponsors, and PCF staff in a professional manner to coordinate event needs
• Assist in the development and launch of PCF’s online training center

Program Development – 30%

Internship Placement

• Streamlining existing internship program to improve placement outcomes
• Relationship-building with companies to increase the number of internship opportunities and placement impact outcomes
• Speak at corporate events to promote employee engagement in Career Services department related opportunities to include PCF’s online training center and other virtual or in-person events

      Online Training Center

• Assist in developing the Online Training Program with Career Services department head and associated team in the following areas:

o   Marketing efforts targeted to meet annual scholar and mentor participation objectives

o   Program evaluation efforts

o   Volunteer coordination efforts

General Operations – 15%

• Participate in staff meetings, attend program and development events, and otherwise actively contribute to the PCF mission
• Perform various administrative tasks when needed to support career services department overarching objectives
• Perform various development tasks when needed to support the career services program

REQUIRED QUALIFICATIONS

This is role is heavily based on relationships, so the Career Services Program Coordinator must have excellent interpersonal skills and an ability to relate clearly and effectively to low-income, first-generation students of color, as well as business professionals (volunteers). Given the small size of our staff, the ability to plan and multitask is critical. We have limited resources, so creativity, resilience, willingness to work hard, and ability to do more with less are key.

Qualifications

• Bachelor’s degree
• 3+ years of full-time work experience after college
• Experience in working with college age students
• Demonstrated capacity to work effectively in a multicultural context, and experience working with low-income communities and communities of color, preferably in an advisory or coaching capacity with college age students
• Experienced in event production and execution, or willingness to learn quickly in these areas
• Experience using databases or ability to learn quickly how to use databases effectively
• Someone who can work effectively remotely
• Individual and team centered contributor

Preferred qualifications

• Internship placement experience (education, corporate, non-profit)
• Project management experience
• Experience in developing educational programs

Proficiencies

• Excellent written and verbal communication skills
• Creative and adaptable
• Proactive and independent problem-solver
• Positive attitude and sense of humor
• Ability to work in a resource-constrained environment
• Superlative multi-tasking ability and organizational skills
• Self-directed, outcome-oriented, and detail-oriented

 Other

• Able to work some evenings and weekends for events

The above statements are intended to describe the general nature performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties, or skills.

OUR HIRING PROCESS

• We are looking to have the right candidate start in February
• We will review applications on a rolling basis until the position is filled
• The PCF hiring process consists of several interviews (phone, zoom and in-person), a written component, and a reference check

Next Steps

1. Submit a resume (required)
2. Submit a cover letter (required)

WORK ENVIRONMENT & LOCATION

Work Environment

• We have a hands-on collaborative and entrepreneurial work environment
• We believe in an inclusive work environment that fosters individual growth and team empowerment

Work Location

While we are currently working semi-remotely (2 days a week in office and remote 3 days), this position will be based out of our Milpitas office.  This is subject to change.

Sobrato Center for Nonprofits 526 Valley Way, Milpitas, CA 95035

COMPENSATION & BENEFITS

The Peninsula College Fund is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Salary & Compensation

• Salary is $60,000

We offer a generous benefits package:

• Leave: Eligible full-time employees are entitled to10 days of vacation,11 paid holidays, 8 paid sick days and a flexible work schedule when needed
• Health, Dental, and Vision Benefits
• 403(b) Retirement Plan