Executive Assistant to COO

Job Type

Full Time




5 Pennsylvania Plaza
New York
New York
United States



The Executive Assistant to COO will provide executive and project support to the COO and Program Operations team.


Duties and responsibilities include but are not limited to:

  • Serve as project coordinator and assistant to the COO.
  • Serve as point of contact between departments agency wide and the COO.
  • Respond to inquiries with little to no supervision.
  • Facilitate various internal meetings by scheduling, creating meeting agendas, note taking, providing timely meeting minutes, and appropriately following up on deliverables.
  • Draft, edit, and proofread memos, correspondence, meeting materials, and presentations.
  • Manage the process of collecting edits, additions, and suggestions to the agency’s Strategic Plan progress reports from various departments in a timely manner.
  • Coordinate KPI data collection reporting, and internal review and analysis for the agency’s Enterprise Risk Management system.
  • Process expense reports, check requests, corporate credit card statements, and review the monthly financial ledger for the department.
  • Provide support to the quarterly Board of Directors meetings and various Board of Directors Committee meetings.
  • Schedule and coordinate webinars and conference calls with various Covenant House site locations.
  • Oversee the administration of the annual Executive Director evaluation process by coordinating directly with Covenant House sites and Board of Directors.
  • Format and distribute the Site Communication newsletter.
  • Coordinate the on-boarding process for Executive Director and Operations staff.
  • Manage the Operations Google Drive folder and its contents by updating materials and creating and implementing a process for senior team to access.
  • Maintain feedback and manage updates to the Unifying Policies.
  • Provide logistical and event planning support during the convening of the agency’s directors in New York and at various CH site locations both nationally and internationally.
  • All other duties as assigned by the COO and Program Operations team.


  • Strong written, verbal, technological and interpersonal skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to multitask and independently prioritize.
  • Experience with event planning and execution.
  • Knowledge of homeless youth services and programming preferred, but comparable youth services knowledge acceptable.
  • Ideal candidate will be a proactive self-starter who enjoys working in a dynamic and changing environment.
  • Experience working in a fast-paced environment with an understanding of prioritization of workload and a sense of urgency in performing tasks and executing deliverables.
  • Must be proficient in Microsoft Office suite, Google applications and have the ability to learn other web based applications and programs.
  • Able to collect and organize data.
  • Able to travel both nationally and internationally as needed.
  • Able to interact effectively with senior management, board members, donors, and maintain utmost professionalism, discretion, and confidentiality.
  • Dedicated to the mission of Covenant House.


  • Bachelor’s Degree in a Human Services, Nonprofit Management, Business or related field is required. Master’s preferred.
  • At least three years (3) of related experience providing administrative and project support.
  • Experience supporting C-Suite level executives, a plus.


We offer a comprehensive benefits package including;

  •  Medical
  • Dental
  • Life Insurance
  • Employee Assistance Program
  • Long-Term Disability Plan
  • Flexible Spending Accounts
  • Up to 4 weeks’ vacation
  • 4 personal days, 13 sick days
  • 11 paid holidays during the year.
  • Defined contribution retirement savings plan (403b) with employer match and an annual employer contribu

Professional Level


Minimum Education Required

4-year degree

How To Apply


To apply for this position, candidates should e-mail a cover letter and resume with salary requirements to resume@covenanthouse.org. Please indicate the title of the position you are applying for in the subject line of your email. Covenant House is an Equal Opportunity Employer.