Overseas Missions Executive, Missions department

Job Type

Full Time




130 East 59 Street
New York
United States


About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

The Overseas Mission Department is responsible for planning Jewish trips to Israel and other countries worldwide in order to enhance the efforts of UJA-Federation’s annual campaign and involve our donors in the organization. These missions provide donors and potential donors with the opportunity to see for themselves how our campaign supports critical social services around the world.

Major Responsibilities:

  • Plan and coordinate mission itineraries
  • Develop a comprehensive cost sheet for each mission
  • Create individual applications for each mission, modifying content as necessary
  • Coordinate mission logistics and individual participant requests (such as pre-arrival and post-mission reservations, hotel upgrades, transportation requests, touring options, agency visits, VIP meetings, etc.)
  • Work with the tour operators overseas and with UJA-Federation’s Israel office to plan all site visits and put itinerary into effect
  • Develop and coordinate recruitment efforts with UJA-Federation staff and lay chairs
  • Work with lay leaders, UJA-Federation, Jewish Federations of North America (JFNA) professional staff, and tour operators and travel agents in planning the trips
  • Communicate with UJA-Federation professionals on the status of their donors’ missions (i.e. send updated itineraries, notify departure and return dates, follow up after the mission’s conclusion)
  • Respond to e-mail and telephone calls for general mission inquiries and track information for future mission mailings
  • Work with Missions Department staff on such administrative functions as data entry, coordinating and preparing mailings, and preparing materials and kits
  • Train Administrative Assistant on all Access data base programs as well as department procedures (including data management outside Access)
  • Train the Administrative Assistant as to how the department processes money through Microfax, and process it when the need arises
  • Train the Administrative Assistant to input data into the Access mission database, and input data when the need arises
  • Understand the organization’s mission, programs, and priorities, and be comfortable with the organization and fundraising aspects of missions
  • Keep mission and participant statistics. Enter all missions and participants into FR101 after the conclusion of the meeting
  • Knowledge of fundraising system to compile data and/or lists for missions mailings and notation of missions history on donor accounts
  • Work with fundraising system to maintain data accuracy between donor information available in the Access database
  • Manage missions nodes within fundraising system and funnel out donors to appropriate affinity groups
  • Work with accounting to process, maintain, and track mission revenue and expenses
  • Work with OPR to provide information for donor tax-substantiation letters/IRS forms
  • Market and sell missions – speak at meetings, events, and staff functions
  • Staff recruitment and orientation events and meetings
  • Work with Marketing Department on marketing for missions (including artwork, printed materials, e-blasts, website maintenance)
  • Work with Marketing Department to keep the website updated and maintained with all relevant information for open missions, as well as uploading content for past missions and creating any new dedicated web pages for particular missions, etc.

Qualifications and Competencies:

  • Extremely high level of organization and follow-through, and excellent attention to detail
  • Ability to manage multiple tasks simultaneously
  • Excellent time-management skills
  • Ability to supervise and train department’s Administrative Assistant
  • Excellent interpersonal skills, strong writing, administrative, and organizational skills
  • High level proficiency in Microsoft Office (especially Excel), Access, Gift Track, and the Internet
  • Hebrew language proficiency is a plus
  • Other language proficiencies are a plus
  • Prior travel to and/or experience with Israel are a plus

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

How to Apply: Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at https://recruiting.ultipro.com/UNI1075UJAF