Receptionist/Administrative Assistant


Job Type

Full Time

Salary

Minimum: $36,000.00
Maximum: $39,000.00

Published:

04/09/2018

Start Date:

05/21/2018

Application Deadline:

05/04/2018

Address

501 3rd Street Northwest
8th Floor
Washington
District of Columbia
20001
United States

Description


Children’s Law Center fights so every District child can grow up with a loving family, good health and a quality education. Judges, pediatricians and families turn to us to advocate for children who are abused or neglected, who aren’t learning in school, or who have health problems that can’t be solved by medicine alone. With more than 100 staff and hundreds of pro bono lawyers, we reach 1 out of every 9 children in DC’s poorest neighborhoods – more than 5,000 children and families each year. And, we multiply this impact by advocating for city-wide solutions that benefit all children. Learn more at childrenslawcenter.org.


Responsibilities


 Receptionist Duties


 


  • Staff the front desk from 9:00 a.m. until 5:00 p.m. This includes being the point of contact for guests, deliveries, and telephone inquiries. Arrange for coverage when other responsibilities require time away from the front desk.
  • Give directions/ information, phone numbers or address to callers and visitors. 
  • Provide a positive first impression for all clients and visitors. 
  • Work with building security to ensure that all visitors who are unable to connect with the appropriate staff person are brought up to the suite and made welcome.
  • Retrieve FedEx shipments and vendor deliveries from building security


 


Administrative Support



  • Provide support to program directors for all job searches, including posting job announcements, scheduling interviews, and maintaining electronic file of applications
  • Maintain all standard office and kitchen supplies. Work with the Office Manager to select competitive vendors.
  • Process credit card purchase requests and complete monthly credit card report for the Finance Department.
  • Process out-going mail and distribute incoming mail and deliveries.
  • Staff CLC’s Fun Committee to plan staff events, including seasonal celebrations, Happy Hours, lunches, and farewell events.
  • Work with the Office Manager on new hires’ on-boarding and staff departures.  
  • Maintain and update the organization chart, staff contacts, and other office resources.
  • Maintain chart of leave-of-absences, new hires, and terminations. Submit monthly to the Operations Managers. 
  • Work with the manager of the HOPE Drive to oversee the dissemination of gift cards and other assigned duties.
  • Provide additional administrative support as requested by the Office Manager or other staff, including large copying projects, filing, and meeting support.


Physical Plant


  •  Maintain cleanliness, safety and functionality of office space; act as the primary contact with building cleaning and maintenance staff, including lighting and temperature adjustments.
  • Assist the IT Team with office copiers and printers, including troubleshooting, repair orders, and restocking paper, staples and toner. 
  • Create and maintain a staff roster for weekly kitchen duty. Provide training, including written directions, for staff members.
  • Maintain updated directions for the use of all kitchen and coffee station equipment and appliances.


Requirements and Qualifications


  • Associate’s degree or equivalent experience
  • Demonstrated success in office administration. Nonprofit experience is a plus
  • Demonstrated expertise with Outlook, Word, and Excel
  • Excellent internet search abilities
  • Skilled at designing, implementing, and training others to use office processes and procedures
  • Able and willing both to delegate and to roll up sleeves to accomplish whatever needs to get done
  • Problem-solver able to creatively and effectively overcome obstacles
  • Customer-service mentality in a fast-paced, detail-oriented environment
  • Good judgment and ability to maintain confidential information
  • Well-developed interpersonal and communication skills
  • Excellent written and verbal communication skills
  • Excellent attention to detail, planning and organizational skills
  • Ability to lift approximately 15-20 lbs.

Benefits

Excellent benefits

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

jobs@childrenslawcenter.org

http://www.childrenslawcenter.org


No telephone calls please. Send resume, cover letter, three references, and one page writing sample via mail, fax, or email to:


 


Receptionist/Administrative Assistant Search


Children’s Law Center


501 3rd Street, NW · 8th Floor


Washington, DC 20001


202.467.4949 (fax)


jobs@childrenslawcenter.org


 


Children’s Law Center is an equal opportunity employer. We provide equal opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, physical or mental disability, medication, status as a veteran, tobacco use, or other classification protected by law.


Children’s Law Center has a commitment to diversity, inclusion, and cultural competency. Our aim is to maintain an inclusive, respectful and equitable workplace and ensure all employees are culturally humble in order to most effectively achieve our mission and secure the best possible outcomes for our clients.


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