Administrative Assistant, Non-profit Historic Preservation Group

Job Type

Part Time


Details: $20 per hour




446 17th Street
United States


Administrative Assistant, Non-profit Historic Preservation Group

The Oakland Heritage Alliance (OHA) Board of Directors seeks part-time Administrative Assistant to provide office support and assist with growing the organization, including helping to increase membership and expand outreach. Ideal candidate will have strong organization, communication and computer skills. Demonstrated interest in or knowledge of historic preservation encouraged. Position reports to the President of the Board of Directors. As one of two part-time paid staff people in the organization, the Administrative Assistant must be able to work independently and collaboratively. Request job description and/or send cover letter and resume to:

Summary of Responsibilities:

  • Manage the operation of the OHA office, including: phones; mail; emails; files and archives, office supplies and equipment
  • Work with Board to expand the membership base; maintain database, prepare and mail membership renewals and thank you letters using mail merge
  • Provide administrative support to OHA's Board of Directors and support the monthly board meetings: prepare agenda and administrative report, take minutes, etc.
  • Make bank deposits and assist treasurer and bookkeeper with financial records
  • Coordinate sales and distribution of publications
  • Assist with production of email newsletter, web site updates, social media, press releases, fliers, and other communication material
  • Provide support to print newsletter editor
  • Assist with volunteer recruitment and coordination
  • Prepare materials for events and serve as central information point for events (RSVPs, etc. . .)

Required Experience/Skills: Please do not submit an application unless you meet these requirements:

  • Excellent verbal and written communication skills, including strong proofreading skills and attention to detail
  • Proficiency with common software applications (Microsoft Office, etc.)
  • Experience with database administration (any program) and ability to learn new database programs
  • Ability to use technology and troubleshoot issues with computer, scanner, phones, copier, printer, etc.
  • Experience with website management, or ability to learn
  • Strong organizational and prioritizing skills and ability to work independently while knowing when to ask questions
  • Experience with file organization
  • A friendly and helpful attitude toward members and co-workers

Desirable Experience/Skills: You are welcome to apply even if you do not possess this experience, but candidates who meet one or more of the criteria listed below are preferred.

  • Experience in nonprofit administration, including working with a Board of Directors
  • Demonstrated interest in historic preservation or related field
  • Experience with volunteer recruitment, coordination, and retention
  • Experience with fundraising, grant writing, and/or membership expansion
  • Experience with outreach, including knowledge of PR strategies and social networking; familiarity with festivals and events in Oakland where outreach might be directed
  • Experience with any or all of the following: membership database, web design/html/ftp/WordPress, Constant Contact, and/or Eventbrite
  • Training and/or professional experience in archive management
  • California driver's license and access to car
  • Experience with simple bookkeeping and Quickbooks (we currently have an accountant, so this is not a requirement, but let us know if you have this experience)


Vacation, holiday, and sick pay (pro-rated based on part time schedule)

Professional Level


Minimum Education Required

No requirement

How To Apply

Please send cover letter and resume to: