Human Resources Associate

The Human Resources (HR) Associate will be located in the LSNYC Central Office in Manhattan and reports directly to the HR Manager. The HR Associate is a key person in the Human Resources department and will be responsible for performing day-to-day HR-related duties, working closely with other HR team members, and Payroll in supporting the organization's overall mission. This role requires someone who enjoys collaborating with people in a fast-paced environment, advising employees and managers about employment issues, planning and developing, maintaining systems, and tracking tools.

Essential Functions

• Manage HRMS Database (Sage): Enter new hires, update employee records, running queries and reports.
• Prepare orientation information and send information to new hires.
• Manage bi-weekly onboarding: Confer with office personnel and new hires to gather and review required documentation; answer inquiries and create and update personnel folders.
• Offer best practice recommendations:
  • Form I-9 – Advised on the correct completion of the form and due date.
  • New hire process – Introduced zip file attachment and new hire document checklist; update both documents, as needed.
  • Temporary employee tracking – Created a spreadsheet to track unpaid employees who perform temporary or volunteer assignments.
  • Created Sage tutorials for various processes.
• Ensure I-9 compliance with the law by conducting periodic audits and modifying protocols for management.
• Enter new hires in the commuter benefits website and remove terminated employees.
• Send Sexual Harassment training information to new hires; assist with tracking.
• Co-facilitate orientation (update presentation, as needed).
• Coordinate offboarding and conduct exit interviews; store documents in the HR drive.
• Work closely with Payroll to ensure employee updates are made in a timely manner.
• Track demographic information of employees for compliant reporting for grantors.
• Work with the HR team to ensure administrative HR practices are in line with the collective bargaining agreement.
• Prepare employment verifications and complete Public Service Loan Applications.
• Respond to employee inquiries and requests in a timely manner.
• Assist with processing LRAP applications.
• Assist with gathering documentation for audits.
• Assist with regular analytical reporting requests by management and union members.
• Co-supervise summer HR interns.
• Distribute information to all staff regarding webinars, including calendar invitations.
• Assist with Reasonable Accommodation process, as necessary.

How to Apply

Applicants should send a cover letter, resume, and a writing sample to HRSupport@lsnyc.org. Please write “HR Associate” in the subject line of the email.

Applications will be considered on a rolling basis until the position is filled. Only candidates selected for interviews will be contacted. Please no telephone calls.

Additional information about the practice may be found on our website, www.legalservicesnyc.org.

Legal Services NYC is an equal-opportunity employer. People of color, women, people with disabilities, gay, lesbian, bisexual, and transgender people, and people over the age of 40 are strongly encouraged to apply.

All employees are strongly encouraged to continue to receive and maintain up-to-date COVID vaccinations unless they are unable to for medical or religious reasons.

Job#85_2024; Posted: 09.2024

Salary Range: $74,304 - $114,521