Job

Executive Assistant (C-Suite)

Posted by
FAITH IN ACTION Network | San Diego, CA
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FAITH IN ACTION Network


New
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Published 10 days ago

Salary

Competitive salary, depending on experience.


Position Overview:

Faith in Action is seeking a full-time C-Suite Level Executive Administrative Assistant. The Executive Administrative Assistant provides high level administrative support for the Executive Director and Deputy Director, assisting and supporting leaders and associates of both parts of the organization.

The ideal candidate will be experienced in handling a wide range of administrative, operational and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

 Above all, the ideal candidate will have a proven commitment to social justice and express comfort working in a multi-racial, multi-faith environment.

Essential Duties & Responsibilities:

 Executive Support to Executive Director and Deputy Director

  • Be responsible for heavy calendar management, requires interacting with both internal and external executives and assistants, as well as consultants and funders, to coordinate a variety of in-office and off-site appointments
  • Manage schedules to priorities by surfacing questions, getting aligned on tradeoffs, ensuring enough space/travel time between appointments and blocking dedicated work spaces
  • Conduct background research and provide pertinent materials to prepare Executive’s for upcoming meetings and conferences
  • Manage and maintain travel arrangements, registrations and reservations
  • Monitor, respond to and distribute incoming and outgoing electronic and hard copy communications on behalf of the Executive Director
  • Prepare expense reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database and/or presentation software
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Provide administrative support to Deputy Director

Office Management

  • Maintain good condition of the office, arrange for necessary repairs and implement office policies
  • Monitor and replenish office supplies inventory, anticipate supply needs for upcoming projects or events
  • Support day-to-day administrative needs of Faith in Action San Diego office, including but not limited to: faxing, mailing, shipping, scanning, ordering catering for in-office meetings, record-keeping, etc.
  • Serve as the operator for incoming calls, receive incoming visitors and manage vendor relationships
  • Ensures that technology is appropriate to meet the needs of a growing team
  • Plan and implement office systems upgrades and equipment procurement
  • Provide troubleshooting support for technical difficulties

 Knowledge, Skills, Abilities (required)

  • A Bachelor’s degree or equivalent experience; a minimum of 3 years’ experience supporting at the executive level, preferably in a nonprofit, public policy or social services environment;
  • Demonstrated experience with calendar management and scheduling travel arrangements, credit card reconciliation, managing vendor relationships;
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook;
  • Proven experience successfully creating and/or modifying processes
  • Demonstrated ability to maintain a high level of professionalism, attention to detail and confidentiality
  • Positive attitude and flexibility
  • Customer service oriented
  • 100% follow-through

 Preferred Qualifications:

  •  Familiarity with any of the following databases: SalesForce, VAN and/or Salsa
  • Experience with basic IT troubleshooting
  • Experience managing vendor relationships
  • Experience with project management

 Physical Demands (must be met in order to successfully complete the essential functions of the job):

  •  While largely sedentary, this position requires the ability to sit, stand, lift up to 20 lbs., speak, and hear, sometimes for extended periods of time.
  • Requires the ability to use a computer and office equipment traditionally found in office settings.
  • Requires the ability to travel regionally and periodically nationally, on behalf of Faith in Action.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Overview:

Faith in Action is seeking a full-time C-Suite Level Executive Administrative Assistant. The Executive Administrative Assistant provides high level administrative support for the Executive Director and Deputy…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Contract

Benefits

Faith in Action is committed to diversity in its staff, and offers a competitive salary and generous benefits.

Faith in Action is committed to diversity in its staff, and offers a competitive salary and generous benefits.

How To Apply

Application Procedure:

All applicants must apply for this position online via organizingcareers.org. Please have the following documents ready to upload to your online application:

  1.  An electronic file of your resume (preferably in PDF format);
  2. A cover letter (stating why you would be the ideal person for this position);

If you need assistance or experience any technical difficulties with your online application, please contact careers@faithinaction.org. Resumes will not be accepted via this email address.

Application Procedure:

All applicants must apply for this position online via organizingcareers.org. Please have the following documents ready to upload to your online…

Location

4305 University Avenue, Suite #530, San Diego, CA 92105
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