Legal Scholars Program Coordinator

Posted by

NAACP Legal Defense and Educational Fund, Inc.

Published 10 days ago

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative -- to achieve racial justice, equality, and an inclusive society.

LDF’s historic desegregation campaign that culminated in the victory of Brown v. Board of Education, ending de jure segregation, was unequivocally one of the most transformational milestones in the history of the United States. LDF has spent more than six decades fighting to realize the full promise of Brown and to elevate the quality of education experienced by African Americans. As a critical component of its strategy for education equity, since the early 1960s, LDF has conducted one or more scholarship programs for undergraduate and law school students.

As LDF recognizes its 80th Anniversary in 2020, it will take its effort to expand educational opportunities for African Americans to the next level, with the launch of the Legal Scholars Program (LSP). LSP is an innovative scholarship program designed to produce a highly skilled cadre of racial justice attorneys committed to working in the Southern region of the United States. Unparalleled in its scope, LSP will significantly increase the number of students LDF assists, expand the ways these students are supported and prepared, create a path for LSP scholars to realize an exceptional, equal educational opportunity, and support and launch their careers as civil rights attorneys.

LSP will seed the South with a cohort of well-trained and highly dedicated civil rights attorneys to provide superior legal representation to African American communities. It is LDF’s intent that the Program will provide pathways to leadership, self-sufficiency, and socio- economic progress. Moreover, LDF aims to develop individuals to become ambassadors and eventually advocates for transformational change in African American communities, bringing increased and much-needed resources to the South. By providing a broad range of support—financial, educational, and mentoring—the Program will offer a new generation of law students the opportunity to succeed and transcend barriers. The Program is a critical and ambitious investment toward building the pipeline for tomorrow’s civil rights leaders.

LDF seeks a Coordinator to support the Legal Scholars Program (LSP). This position reports to the Legal Scholars Program Director (LSP Director) and serves as the point person on all assigned matters for LSP, including scheduling, coordinating, corresponding, and reporting. This position will be remote until at least June 2021, but any candidate selected should expect to be assigned to work out of LDF’s Washington D.C. office, or from LDF’s southern regional office, expected to open in the summer of 2021.

Responsibilities include:

Administrative Support

• Organize and coordinate meetings, including preparing and circulating agendas, reserving conference rooms, arranging catering, and communicating with participants, as appropriate;

• Use problem solving skills, initiative, general research, inquiry, and follow-up to execute administrative tasks;

• Prepare and maintain the LSP’s Director calendar (i.e., meetings, conference calls, travel);

• Responsible for travel arrangements for the LSP Director;

• Arrange all correspondence and communications for the LSP Director, including direct inquiries to appropriate persons;

• Create and maintain contact lists and databases for the LSP Director;

• Responsible for the preparation of expense reports for the LSP Director;

• Prepare reports for the LSP Director and other forms (e.g. petty cash, check requisitions) for processing;

• Draft correspondence for review and signature;

• Provide basic word processing support, including Word, PowerPoint and Excel;

• Assist with document production (i.e. scanning, copying, formatting);

• Responsible for the organization, maintenance and control of the filing, paper and electronic for the LSP Director; and

• Other responsibilities as assigned.

Program Coordination

• Serve as point person on all assigned matters for LSP, anticipating all the program’s needs, leading logistical arrangements and distribution of information;

Coordinate the preparation of various agreements with donors, scholars, and other partners;

• Monitor existing agreements and maintains regular contact with scholars, donors, and other partners to ensure compliance with donor and partner agreements; review and revise systems for administration of the LSP at the request of the LDP Director;

• Maintains ongoing relationships by initiating and responding to scholars, donors, and partners;

• Works with the LSP Director to maintain current, detailed, and complete program records; maintains hard copy and electronic filing systems; prepares records for annual audits;

• Acts as liaison between program staff, scholars, donors, and partners to provide information and updates regarding LSP activities and programs;

• Monitors scholars’ progress to evaluate continued fellowship eligibility; assists scholars with petitions for special conditions or appeals;

• Assists in the coordination of LSP special events such as scholar receptions and other events as planned;

• Coordinates with all LSP donors and partners to ensure the accuracy and timeliness of scholarship grant distributions;

• Lead logistical arrangements for the LSP Selection Committee; scheduling and coordinating meetings, preparing materials, and attending meetings;

• Promote and communicate with scholars, including organizing their attendance at LDF events and trainings; assisting in the coordination of their internships and fellowships, where necessary;

• Assist in preparing LSP application materials;

• Ensure the LSP application is properly posted on LDF’s website and advertised on the Internet and social media;

• Record information from LSP applicants; prepare summaries; save and file application information in an organized, accessible way to facilitate review;

• Prepare and send correspondence to applicants and scholars;

• Maintain up-to-date scholar information in a scholarship database and coordinate information exchange with other departments, especially Development and Communications; and

• Other responsibilities as assigned.

Qualifications include:

• Bachelor’s degree preferred;

• Minimum of 3 years of relevant experience preferred;

• Excellent writing, telephone and communications skills;

• Excellent interpersonal skills;

• Excellent attention to detail;

• Possess excellent administrative, organizational and time management skills;

• Possess excellent computer skills: Microsoft Office (Word, Excel and PowerPoint), and internet research skills;

• Demonstrate superior administrative and program support;

• Must be highly motivated and have a commitment to civil rights;

• A minimum of 50 wpm typing speed with high degree of accuracy;

• The ability to work in a high paced environment; and

• Flexibility with work schedule to meet the demands of a vital institutional support function.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

To Apply:

This position is open until filled.

Please submit your resume and cover letter to:


Oris Diaz

Director of Human Resources/Administration NAACP Legal Defense and Educational Fund 40 Rector Street, 5th floor New York, New York 10006


The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S…

Details at a glance

  • On-site Location
  • Full Time Schedule


Washington, DC

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