Receptionist/Administrative Assistant

Job Type

Part Time

Salary

Minimum: $15,000
Maximum: $19,000
Details: $15 - $18 per hour; 20 hour week

Published

08/01/2018

Start Date

08/20/2018

Address

564 N.E. Ravenna Blvd.
Seattle
WA
98115
United States

Description

Samaritan Center of Puget Sound


Job Description:

Office Receptionist for Main Office; Green Lake Neighborhood, Seattle

Full-time position $15 - $18hr; Reports to Director of Administration


Samaritan Center of Puget Sound is a non-profit, faith based counseling agency. We work with Couples, Families and Individuals in King and Snohomish counties.


Job Profile:

  • ·      Greet and interact with clients as well as answering multi-line phone system and directing calls to appropriate staff or therapist’s voice mail.
  • ·      Provide new clients with the necessary client intake paperwork.  Explain paperwork requirements as needed as well as make copies of insurance cards.
  • ·      Maintain and update schedules and lists: therapist location schedules, phone extension lists, calendar of events, staff anniversary dates and birthday lists.
  • ·      Maintain sets of new client intake forms for Agency.
  • ·      Check and respond to general agency voicemails and emails daily.
  • ·      Perform office closing procedures.
  • ·      Set up file drawers for new therapist client files.
  • ·      Close out client files following written procedures.
  • ·      Retrieve client files from archives for clinical file audits and return them to client files when therapist is done.
  • ·      Annually move current termed files and therapist day sheets to archive files and set up file drawers in the administrative office for the filing of current year term files.
  • ·      Make service award certificates monthly to staff for recognition of their annual service anniversaries for presentation at the monthly staff potluck.
  • ·      Order agency office and janitorial supplies.
  • ·      Assist in the preparation of outgoing mail.
  • ·      Provide backup for receiving and appropriately distributing incoming mail.
  • ·      Other duties as assigned.


Preferences for Position:

  • ·      AA degree or higher preferred.
  • ·      Prior clerical experience preferred.
  • ·      Excellent organizational skills.
  • ·      Skilled with Microsoft Office and Microsoft Outlook.
  • ·      Excellent verbal and written communications skills.
  • ·      Ability to prioritize multiple tasks and work independently.
  • ·      Ability to strategize and make practical decisions quickly and efficiently.
  • ·      Ability to use discretion and professionalism when responding to inquiries and when protecting confidential information and issues.
  • ·      Ability to accurately determine when consultation with supervisors is warranted.

Benefits

  • Integral part of a small and highly interactive administrative team.
  • Option to go full time with benefits after training period.

Level of Language Proficiency

Fluent in English, some proficiency in Spanish would be helpful.

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

registrar@samaritanps.org
http://www.samaritanps.org

Please email cover letter, detailed resume of education, employment and volunteer experience and three professional references.


Share:

Share: