Bilingual Administrative Assistant for Mother of Mercy Free Clinic in Manassas


Job Type

Full Time

Published:

05/10/2018

Address

Manassas
Virginia
United States

Description


Mother of Mercy Free Medical Clinic Administrative Assistant


Non-exempt


Summary– Catholic Charities-Arlington Diocese is seeking an experienced full-time (36-40 hour/week) Administrative Assistant for CCDA Mother of Mercy Free Medical Clinic located in Manassas, VA. This person will play a central role in the operational effectiveness and efficiency the clinic. The position requires a strong knowledge of administrative processes, policies and practices, and finance. The Administrative Assistant needs a strong customer service approach for internal and external clients; some medical experience is a plus.


Responsibilities


Responsible for carrying out a wide variety of support and office management duties, to include reception and administrative responsibilities.


  • Manage reception/ front desk area including, phone calls, mail, clients and visitors.
  • Conduct eligibility screenings for clients desiring free health services.
  • Make follow up calls to clients.
  • Assist with monthly and quarterly reports,
  • Order and maintain office supplies.
  • Prepare vouchers, handle invoices, expense accounts etc.
  • Provide other administrative support to Program Director as needed.
  • Maintain a volunteer schedule and train volunteers in their duties.
  • Attend meetings/fairs representing the clinic, which may take place some night or weekends.
  • Required Skills
  • As the first point of contact for visitors and callers, must maintain a polite and professional demeanor, treating every client with respect and a smile.
  • Must be able to handle multiple competing demands and meet deadlines.
  • Must be able to adapt to changes in the work environment and help initiate organized responses.
  • Display willingness to problem-solve and make decisions using sound and accurate judgment.
  • Excellent interpersonal skills needed
  • Proven ability to maintain strict confidentiality in communication with others.
  • Proficiency in Microsoft Office required
  • Education and Experience
  • High School diploma/GED required; further education and/or medical training a plus.
  • Must be fully bilingual (English/Spanish).
  • Minimum 6+ months of directly related experience.
  • Excellent communication skills with the ability to work with people from diverse backgrounds.
  • Understands the workings of the Catholic faith.
  • Experience in a customer service environment preferred.

Please send a cover letter illustrating English/Spanish proficiency with salary requirements and a resume to jobs@ccda.net. No phone calls, please

Benefits

Vacation, sick, holiday, medical, dental, vision, pension.

Level of Language Proficiency

Fully bilingual English/Spanish

Professional Level

Professional

Minimum Education Required

High School

How To Apply

jobs@ccda.net

http://www.ccda.net

Please send resume, cover letter that illustrates English/Spanish proficiency, and salary requirements to jobs@ccda.net


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