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Administrative Assistant

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Published 29 days ago

Do you have a passion for stories, writing, writers, and Chicago?  We have the perfect position for you, working with our all-star team helping to bring the literary arts to Chicago and the rest of the world.  We love what we do and if you share our passion AND are a detail-oriented stickler for keeping a schedule straight, this is the job you’ve been looking for.  

 

Title:  Administrative Assistant   

 

Reports to:  Executive Director

 

Working hours:  30 hours per week  - core hours Monday – Friday 10AM – 2PM and other hours arranged as needed.  

 

Work Location:  Stories Matter Foundation / StoryStudio Chicago office at 4043 N. Ravenswood.

 

Responsibilities:

·      Calendar Oversight – updating our shared calendar with all events including weekly class schedule, staff and board meetings, and special events.  

·      Creating contracts for instructors and overseeing signature process.

·      Staff and Board support – organizing meetings, meeting materials, calendar invites, sending agendas, taking notes, and following up with task lists as needed.

·      Class support – creating materials as needed for classes as well as arranging information for attendees and online (currently Zoom) support.  

·      Events support – organizes quarterly readings and supports Events Director as needed for Annual Gala, CHIRBy Awards, and Writers Festival.

·      Studio support – the position will require some on-site work at our Ravenswood studio.  

·      Additional administrative needs as necessary including but not limited to inventory support, filing, liaising with staff and board.

 

Requirements:

·      Exceptional attention to detail 

·      1-2 years administrative support experience

·      1-2 years higher education, Bachelor’s degree preferred.

·      Proficiency in Microsoft Suite products and Google email and documents.  Must be willing to learn CRM systems in use (currently Neon), Airtable, Box, and HelloSign.  

·      Ability to troubleshoot technical issues online

·      Excellent written and oral communication skills

·      Self-motivated, able to manage a dynamic schedule.

 

Pay/Benefits:

·      Competitive salary for 30 hours per week

·      Fun atmosphere and supportive co-workers

·      20% off of all StoryStudio Chicago Classes

 

To apply:  Submit a resume and cover letter to us at info@storystudiochicago.org  Be sure to include contact information for two professional references. 

 

Who we are:

 

Stories Matter Foundation is a 501 (c) 3 organization with a mission to build communities of storytellers trained to question, explore, celebrate, and change their worlds using the power of story.   Our three pillars are StoryStudio Chicago, our creative writing school, The Chicago Stories Project that develops writing programs with community partners, and the Chicago Review of Books, Chicago’s premier book review publication.  Creative writing, storytelling,  and readers are at the core of everything we do.    

Do you have a passion for stories, writing, writers, and Chicago?  We have the perfect position for you, working with our all-star team helping to bring the literary arts to Chicago and the rest of the world.  We love what we do and if you share our…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract
  • Start Date
    October 1, 2021
  • Application Deadline
    September 15, 2021
  • Professional Level
    Entry level

Benefits

·      Competitive salary for 30 hours per week

·      Fun atmosphere and supportive co-workers

·      20% off of all StoryStudio Chicago Classes

·      Competitive salary for 30 hours per week

·      Fun atmosphere and supportive co-workers

·      20% off of all StoryStudio Chicago Classes

Location

On-site
4043 N Ravenswood Ave, Chicago, IL 60613, USA
222

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