Finance and Administrative Associate

Job Type

Full Time

Salary

Minimum: $32,000
Maximum: $38,000

Published

08/08/2018

Application Deadline

08/26/2018

Address

Durham
North Carolina
United States

Description

Triangle Land Conservancy is an accredited and well-respected land trust, having protected almost 19,000 acres in the rapidly growing Triangle region of North Carolina. For 35 years, TLC has conserved land to safeguard water quality, to support family farms and the local food economy, to protect important natural habitat and to connect people with nature. TLC is headquartered in downtown Durham and is an equal opportunity employer that values diversity of all kinds in the workplace. www.triangleland.org

Position Summary

Triangle Land Conservancy seeks a highly motivated candidate who will report to the Director of Finance and Administration and is responsible for day-to-day accounting functions, human resources, and office administration.

This Finance and Administrative Associate works closely with the Development Department to ensure timely and accurate recording and reconciliation of all gifts and supports the Executive Director with scheduling and some clerical duties.

Essential Duties Include

Bookkeeping

  1. Assist the Director of Finance and Administration with the day-to-day, monthly and year-end operations of the Finance and Administration Department;
  2. Process and record accounts payable transactions and ensure that all invoices are paid on time, accurately, and in accordance with the Finance policies and procedures;
  3. Review and process credit card expense reports and receipts submitted on a monthly basis;
  4. Perform general account analysis and reconciliations as assigned, including but not limited to bank reconciliations, fixed assets, employer’s benefit costs, accruals and prepaid expenses
  5. Prepare monthly General Journal entries;
  6. Assist with annual audit preparation;
  7. Process monthly payroll;
  8. Review and enter in the general ledger activity related to land transactions;
  9. Facilitate monthly grant meetings with TLC team members reporting and monitoring monthly and grant-to-date activity;
  10. Prepare quarterly sales tax remittances and semi-annual tax refund requests;
  11. Assist with closing on conservation projects as needed.
  12. Perform other duties as assigned.

 

Human Resources

  1. Assist with recruitment, including posting positions online and scheduling interviews;
  2. Assist with logistics for planning various in-house training sessions on management and other topics;
  3. Help to foster an office environment that supports our growing team and encourages individual growth, collaboration and productivity;
  4. Manage employee engagement initiatives, including lunch-and-learns, birthdays and quarterly team building activities;
  5. Assist with new employee orientation and on-boarding.
  6. Perform other duties as assigned.


Office Administration

  1. Inventory and order general office supplies, act as primary in-office recipient of office deliveries, and provide timely notification to relevant staff;
  2. Liaise with building owner to report issues and coordinate repairs/services;
  3. Help coordinate board and board committee rosters and meetings  as needed;
  4. Plan and carry out logistics for board meetings, conferences, and retreats;
  5. Take minutes at board meetings, finance and investment and HR and Governance committee meetings;
  6. Monitor daily business practices to identify areas for efficiencies and/or improved practices and make suggestions for operational improvements.
  7. Perform other duties as assigned.


Essential Experience, Technical Skills and Competencies

·      BA/BS or equivalent education and/or experience.

·      Demonstrated advanced level experience in Sage Intacct (preferred), Financial Edge or similar financial software.

·      Demonstrated ability to retrieve, analyze and synthesize information to create accurate reports and lists.

·      Strong organizational, analytical skills. High degree of focus and attention to detail.

·      1-3 years of accounting experience, preferably working in the nonprofit environment.

·      High proficiency in Word, Excel and Outlook required.


Attributes

·      Detail and deadline‐oriented: You are attentive to details, generally get it right the first time, but invite input from other staff. You are accountable.

·      Go getter: You are mature, supportive, and dependable, can easily shift back and forth from working autonomously to working collaboratively, and desire to undertake new and varied projects and responsibilities.

·      Flexible and capable: You manage changing priorities with ease and get the job done. You take projects from start to finish and anticipate changes in schedules.

·      Process‐oriented: You are efficient with setting up and maintaining systems to create high quality work in collaboration with others.

·      Great communicator: You have excellent persuasive writing and proofreading skills. You demonstrate poise, diplomacy, and tact when appropriate, but have a natural tendency toward sharing joy, inspiration, excitement, and passion.

·      Team player: You actively support a culture where people encourage each other and work together to succeed and/or celebrate the successes of others. You ask for help when you need it and also pitch in to support others.

·      Has a strong understanding of Diversity, Equity and Inclusion and a commitment to noticing how our work can be more equitable and supporting those efforts.

·      Ability to work evenings and weekends as required (not a regular occurrence).

Benefits

Excellent benefits to include medical, dental, vision, paid annual leave

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

hr@triangleland.org
http://www.triangleland.org

Please send a single PDF with your cover letter, resume, and list of three references (who will not be contacted unless you are selected for an interview). Save your application file as: LastName_FirstInitial_TLC (e.g. Carson_R_TLC.pdf).


Please use Finance and Admin Associate as your subject and email your application to: HR@triangleland.org

Deadline to apply is Sunday, August 26, 2018. No phone calls please.


Triangle Land Conservancy prohibits any discrimination in carrying on its mission on the basis of race, color, religion, sex, age, national or ethnic origin, disability, sexual orientation or marital status. This includes all programs, projects, events and any other related activity sponsored by TLC.


TLC’s commitment to diversity will extend to all levels of our organization and will be endorsed, implemented, and monitored by our Officers, Board of Directors, and Staff.



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