Program Associate – Food & Agriculture Program

Job Type

Full Time


Details: Salary commensurate with experience. Excellent benefits provided.



Start Date:


Application Deadline:



Palo Alto
United States


The 11th Hour Project, a Palo Alto-based program of The Schmidt Family Foundation, is committed to promoting a responsible relationship with the planet’s food, water and energy resources. We are looking for an exceptional person to execute the grant-making in our Food & Agriculture Program, which supports a transition of food and agriculture systems from consolidated, fossil-fuel intensive industries toward regenerative, regionalized food economies that provide compounding ecological, social, and health benefits to all communities. The Program Associate must have an excellent work ethic, be highly skilled at setting priorities, and possess a willingness to jump in with both feet. The successful candidate will be confident, smart, and highly productive; a quick study who thrives in a high-performing organization.


Program Strategy & Grants Management

·     Provide administrative assistance to program staff; handling functions such as responding to email/telephone inquiries, composing memos and other general correspondence, maintaining program files, documents and contracts, and coordinating logistics for all meetings and special events

·     Maintain grant files, including contact management, evaluations and metrics reporting; use an online database (FLUXX) to manage individual grant information

·     Review and analyze grant proposals

·     In partnership with program team members, evaluate partner and grantee organizations including site visits and/or travel to grantee organizations, conferences, events, and meetings

·     Gather and analyze monitoring and evaluation data to assess program impacts, gaps, and challenges in the program’s strategy, and generate learning that informs future grant-making

·     Organize content preparation for website and social media

·     Assist with other projects and activities as assigned

Network Building

·     Maintain positive and productive partner and grantee relationships with a wide range of organizations and individuals

·     Travel periodically to attend conferences, networking, and professional development activities

Organizational Management

·     Work closely with grants administration and finance teams to ensure grants are processed and managed in a timely, accurate and compliant manner

·     Foster a dynamic, collaborative environment with other members of The 11th Hour Project teams and TSFF management to work together to achieve program goals as well as TSFF goals overall

·     Participate in foundation-wide initiative on racial justice


·     Brings a passion for the mission of The 11th Hour Project, and The Schmidt Family Foundation

·     Strong ability to work through administrative processes with a keen attention to detail

·     Ability to work effectively in a small organization with an emphasis on teamwork

·     Excellent oral and written communication and presentation skills

·     Ability to speak, read, and write effectively in English

·     Strong interpersonal skills to work professionally with a diverse array of internal and external contacts, including grantees, vendors, and fellow team members

·     Flexibility to work simultaneously on a wide range of projects and ability to prioritize tasks, manage time effectively, and meet deadlines

·     Ability to work both as a team member and individually, with a high level of self-motivation

·     Ability to work legally in the United States

·     Ability to work in Palo Alto/Menlo Park, California

·     Comfort with occasional periods of intensive travel


Approximately 90% of time spent on the job involves use of a video display terminal; therefore, the candidate must be able to sit for extended periods and to utilize standard ergonomics practices. This position primarily works in an office environment, requiring the following activity: lifting and carrying materials weighing up to 15 pounds, kneeling, and bending. Must be able to use standard office equipment such as copiers and faxes.


The 11th Hour Project is committed to using its philanthropic resources to deepen and expand its relationships with organizations led by people of color - both operationally and programmatically.

The 11th Hour Project is an equal opportunity employer and strives to create an atmosphere where diversity of identity, experience, and background are welcomed, valued and supported. The 11th Hour Project believes that diversity brings about greater sustainability on all levels and aims to use its resources to generate greater social and environmental diversity through its grant-making and other related investments.


Employees must adhere to all applicable Foundation policies and procedures. Regular and predictable attendance is required. Willingness and ability to travel and work non-standard business hours, such as nights and weekends, on an as-needed basis is required. Employees must be able to cope effectively with deadlines and multiple demands.

Level of Language Proficiency


·     College degree in a relevant field, with a record that demonstrates suitable preparation for this position

·     Excellent word processing skills and fluency with MS Office

·     Proficiency with social networking sites, including Twitter, Facebook, YouTube, Instagram, etc.

·     Experience using an online database strongly preferred

·     1-3 years relevant administrative experience strongly preferred

·     1-3 years relevant experience with and knowledge of environmental justice strongly preferred

·     Non-profit experience and/or volunteering experience strongly preferred


This position does not supervise any employees at this time.

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

To apply, email resume and cover letter to with the job title in the subject line.

No phone calls please.