Accounting & Payroll Manager

Job Type

Full Time



Application Deadline



1016 16th St NW
Suite 500
United States


Jesuit Refugee Service/USA

The mission of Jesuit Refugee Service/USA (JRS/USA) is to accompany, serve, and advocate for refugees and forcibly displaced persons. JRS works in more than 50 countries worldwide to meet the educational, health, psycho-social and emergency needs of more than 637,000 refugees and other forcibly displaced persons regardless of race, ethnic origin or religious beliefs.

Job Description


Reporting to the Director of Finance, the Accounting and Payroll Manager provides accounting and payroll support with a specific focus on ensuring timely and effective processing of accounts payable, accounts receivable, payroll and other day-to-day accounting and payroll needs.


  • Review and process check requests and invoices for payment.
  • Maintain vendor information in the accounting system and assist with the preparation of annual 1099 Forms.
  • Assist with monitoring and processing of accounts receivable and accounts payable.
  • Assist with monthly credit card and bank account reconciliations.
  • Process weekly cash and check deposits, in close collaboration with Development Team.
  • Work with HR Administrator in setting up employee salaries, payroll deductions and employee benefits.
  • Review and approve timesheets managed in Paychex, processes bi-weekly payroll through Paychex Flex and act as liaison with HR Administrator to ensure accurate and timely submission of payroll.
  • Prepare bi-weekly payroll journal entries for posting to the general ledger.
  • Maintain payroll related files and records for future reference, for audit trail and other compliance requirements.
  • Ensure that the time and attendance system is maintained to reflect the number of hours worked, vacation hours used, and sick hours taken by employees.
  • Assist with resolution of employee payroll issues/concerns/questions in a timely manner.
  • Work with Paychex for timely and accurate preparation of annual W2s and other quarterly reports.
  • Assist with workers compensation and retirement audits.
  • Work with Paychex to ensure accurate and timely deposit of 401K, FSA and HSA funds in employee accounts.
  • Serve as primary liaison for multi-state and federal tax and compliance inquiries and reports.
  • Assist in monthly and year-end closing processes including preparation of journal entries.
  • Assist with annual audits and with annual tax return (Form 990) preparations.
  • Maintain and manage accounting and finance files and archives, according to retention policy.
  • Participate in regular team meetings and contribute to culture of open communication and free flow of information.
  • Participate in other projects, assignments and administrative tasks, as needed.


  • Bachelor’s Degree in Accounting, Finance or Business Administration. Minimum 2-4 years of experience. Experience with both accounting and payroll is preferred.
  • Knowledge of accounting standards for U.S. non-profit organizations.
  • Solid computer skills: Microsoft Excel, Word, Outlook, and other financial and payroll related software experience preferred. Experience with Abila, Ms. Dynamics Navision, Paychex, and/or ADP software a plus.
  • Keen analytic, organization, high attention to details and problem-solving skills.
  • Strong interpersonal and communication skills and ability to develop key working relationships.
  • Authorized to work in the U.S.

How to Apply

Please submit resume and cover letter to by Friday, November 16.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply