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HR Operations Associate

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Published 15 days ago

ESSENTIAL FUNCTIONS: Working under the direction of the Senior Director of Human Resources, the HR Operations Associate plays a critical role in achieving Common Cause’s mission by handling, maintaining, and improving our internal HR processes and operations. The HR Operations Associate will participate in and support all the things that make HR run and help our team members to succeed. This means working with our HR Information System (HRIS) and Cloud-based HR Confidential Working Group Files to make sure information is accurate and captured in a timely way, our benefits programs run smoothly, we collect information that ensures accountability around our diversity and equity commitments, and that our critical HR records are maintained with confidentiality and accuracy.

RESPONSIBILITIES: The HR Operations Associate will:

  • Use our ADP-based HRIS and our Cloud-based Confidential HR Working Group Files to

include legacy hard copy documents, employee personnel files, to input and maintain all human resources personnel information with attention to accuracy, confidentiality, and compliance with all relevant regulations, and those specific to payroll sent to payroll for timely payroll processing and addition of new hires to ADP and Cloud based Confidential HR Working Group File systems.

  • Support the benefits enrollment process and maintain all benefits-related infrastructure and files; reconciliation of benefit invoices.
  • Support and maintain pay processes including changes, and departures to consistently support accurate, timely, custom payroll schedule and related payments.
  • Understand incoming HR inquiries (in collaboration with the Senior Director of Human Resources) to provide needed information and answer questions from team members regarding benefits, payroll, and other HR operations.
  • Assist with preparation for external audits.
  • Generate specific reports using our ADP-based Reports feature around HR information for organizational use (e.g., in support of grant requests, diversity commitments, board inquiries, etc.).
  • Prepare weekly and monthly internal HR reports related to hiring, compensation, promotions, training, departures, and other specific HR activity.
  • Maintain vendor files; handle related invoice reconciliation and HR accounts payable.

Ideal candidate will:

  • Know how to use and leverage the components of an ADP-based HRIS.
  • Know how to use Microsoft Word, Database, Microsoft Excel, Microsoft Teams, Org Plus, Zoom.
  • Be effective in meeting deadlines to ensure inquiries are addressed, reports are generated, and critical data is input in a timely way, working with a multi-state structure.
  • Be able to handle multiple streams of work and tasks, accurately and effectively.
  • Communicate effectively in writing and orally.
  • Be able to interact positively and sensitively with a variety of diverse team members.
  • Be able to manage sensitive and confidential information, complying with HR and relevant regulatory standards.
  • Be able to work effectively with a supervisor by taking direction and offering innovative improvements that make our processes ever better.
  • Be organized in handling information, time, processes, and projects.
  • Be attentive to detail and accuracy.

QUALIFICATIONS:

Experience, education, and technical proficiency:

  • Bachelor’s degree or equivalent work experience.
  • Three or more years of work experience in Human Resources, particularly in working with an HRIS, handling data, maintaining confidential information, fielding inquiries, etc.
  • Coursework or experience in Human Resources a plus.

Ideal candidate will:

  • Know how to use and leverage the components of an ADP-based HRIS.
  • Know how to use Microsoft Word, Database, Microsoft Excel, Microsoft Teams, Org Plus, Zoom.
  • Be effective in meeting deadlines to ensure inquiries are addressed, reports are generated, and critical data is input in a timely way, working with a multi-state structure.
  • Be able to handle multiple streams of work and tasks, accurately and effectively.
  • Communicate effectively in writing and orally.
  • Be able to interact positively and sensitively with a variety of diverse team members.
  • Be able to manage sensitive and confidential information, complying with HR and relevant regulatory standards.
  • Be able to work effectively with a supervisor by taking direction and offering innovative improvements that make our processes ever better.
  • Be organized in handling information, time, processes, and projects.
  • Be attentive to detail and accuracy.
  • Have a passion for Human Resources and be interested in expanding or advancing in the Human Resources Profession.
  • Be interested and excited about working at a nonprofit and especially about Common Cause’s mission and vision.

EQUITY & INCLUSION: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Common Cause is committed to equity, diversity and inclusion throughout the organization and believes strongly in the increased effectiveness that comes from a diverse workforce.

TO APPLY: Please submit Resume and Cover Letter to Common Cause’s Senior Director of Human Resources and include HR Operations Associate in the subject line. No phone calls please. Applicants are encouraged to apply as soon as possible. Covid-19 vaccines are required, except where prohibited by law. Reasonable accommodations will be provided when required by law.

SALARY: $50,000 - $60,000, plus generous benefits package.

ABOUT COMMON CAUSE: Founded with 4,000 core members in 1970 to serve as a people’s lobby, Common Cause has grown into a nationwide network of more than 1 million members and supporters, with a presence in 30 states and Washington, D.C.


We know the ultimate power in a democracy is the people. To be truly of, by, and for the people, government must reflect everyone it serves. We’re all better off when people from all walks of life participate in self-governance. Every American wants and deserves a voice in shaping the future for our families and communities. We believe democracy is how a free society resolves its differences. And in order to do that well, we must all agree the process is fair, produces equitable outcomes, and reflects our communities, our values, and our priorities. Nobody wins all the time, but if the process is fair, at least we can trust it.


We side with no one but the people. Working together, we are building a democracy that works for all of us. Every aspect of our elections and representative self-government must be fair, open, accessible, and set-up so we all have faith in the integrity of election outcomes and the people we

elect to serve us.


We are solutions-oriented. Our network of democracy experts, working at the state and local level across the country, are winning pragmatic, common sense solutions and building a national movement that will make sure our generation secures and strengthens democracy for the next. We work to ensure that every vote counts, that every eligible voter has an equal say, that our elections represent the will of the people, and that our government is of, by, and for the people.


Common Cause is an equal opportunity employer and strongly encourages applicants of any race, creed, color, religion, ethnicity, national origin, income class, political affiliation, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or marital status, as well as applicants who have been previously incarcerated.



 





 





 





 





 





 





ESSENTIAL FUNCTIONS: Working under the direction of the Senior Director of Human Resources, the HR Operations Associate plays a critical role in achieving Common Cause’s mission by handling, maintaining, and improving our internal HR…

Details at a Glance

  • Time Commitment
    clock icon
    Full Time Schedule
  • Start Date
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    September 1, 2022
  • Application Deadline
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    August 26, 2022
  • Education
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    4-Year Degree Required
  • Experience Level
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    Mid-level/Managerial
Salary
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USD $50,000 - USD $60,000
/ year

Location

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Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
Washington, DC, USA

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