Nonprofit
New
Published 18 days ago

Paralegal and Senior Administrative Assistant - Hybrid Sacramento CA

Hybrid, Work must be performed in or near Sacramento, CA

Details

Job Type:Full Time
Education:2-Year Degree Required
Salary:USD $69,613 - $73,708 / year

Description

Association’s Mission:


California Primary Care Association's mission is to lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.


Purpose of Position:


Provide a high-level of skilled administrative, legal, and communications support to assigned Association departments and assigned staff to ensure effective and efficient operations.

    

Primary Responsibilities:

 

  1. Provide high-level administrative support in a fast-paced environment.
  2. Manage the contract review process, including serve as custodian of all pending and executed contracts and other legal documents, manage version control, finalization, execution, and storage of all assigned contracts, review incoming documents/agreements and identify discrepancies from approved contract templates, maintain and share with internal staff standard document templates (e.g., Non-Disclosure and Confidentiality Agreements, Conflict of Interest statements, and Consulting Agreements).
  3. Assist with the preparation and filing of briefs and other legal documents.
  4. Create, organize, and assist with managing strategic workplan tracking systems.
  5. Assist with compiling data and information in various formats including spreadsheets, tables, etc. Coordinate calendars for multiple staff, including scheduling appointments, on-site/off-site and in-person/virtual meetings, and events.
  6. Coordinate logistics for meetings and events, including meetings of Board committees, peer network, task forces, and workgroups, CPCA conferences, and other events. This includes creating events in the Association Management Software, creating and running webinars, updating website, taking minutes, creating and printing materials, scheduling travel arrangements, facilitating and supporting virtual meeting platforms, and providing on-site support.
  7. Assist in the development and maintenance of information management tools and systems to track information and increase efficiency, including maintaining membership database, calendars, tracking systems (such as SharePoint and Smartsheet), and website.
  8. Provide back-up support to other department administrative staff and reception as needed.
  9. Other duties as assigned.


Skills and Abilities Required:

 

  1. Strong project management skills, including ability to identify process improvement opportunities.
  2. Ability to effectively communicate information, both verbally and in writing.  Effective proofreading abilities.
  3. Ability to work independently, prioritize workload, and meet deadlines.
  4. Ability to work in a fast paced, cross-functional team atmosphere.
  5. Proficiency in Microsoft Office, virtual communication tools, and web-based applications and platforms.
  6. Demonstrates effective time management, organization, and problem-solving ability, paying high attention to detail.
  7. Work collaboratively with multi departmental teams.
  8. Effective interpersonal and professional skills when engaging with internal staff, Association membership and Board of Directors, vendors, and partners.
  9. Treat sensitive matters with confidentiality.


Additional Responsibilities:

 

  1. Support the Association’s strategic plan.
  2. Attend and participate in required Association meetings.
  3. Supports the Association’s vision of being an antiracist organization.
  4. Report regularly to supervisor.
  5. Travel for state, regional, and national conferences, training, and site visits by air and ground transportation.
  6. Other duties as assigned.


Education and Experience:


Associate degree and two years of advanced administrative support and paralegal experience required. Experience with community health centers, member-driven associations, or non-profit organizations is preferred. Relevant experience may be considered in lieu of degree requirement.


Association Expectation:


Due to network security and hybrid work this position requires the employee to have a cell phone with a data plan and home internet service, both are reimbursed at a set rate each month. All hires are required to maintain residence in California. This is a hybrid position with employees coming into the office in downtown Sacramento.


Compensation: $69,613 - $73,708


Total Rewards:


CPCA offers a comprehensive total rewards package that includes hybrid work schedule, employer paid medical, dental, vision, life, and AD&D insurance for employees. A retirement savings plan with an employer contribution of 5%. A time off package that includes vacation, sick, float-time, and a generous holiday schedule. Employees also have access to an employer sponsored EAP, and various voluntary insurance plans, one that includes pet insurance.


Diversity & Inclusion:


CPCA’s diverse workforce strives to represent California’s diverse population including capabilities, culture, language, experience, and socio-economic background, while also meeting the highest standards and qualifications of our industry.



 

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Association’s Mission:


California Primary Care Association's mission is to lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to…

Location

Hybrid
Work must be performed in or near Sacramento, CA
Sacramento, CA, USA

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