Accounts Payable Manager (Boston, MA)

Job Type

Full Time


Details: Negotiable



Start Date


Application Deadline



United States


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Title: Accounts Payable Manager (Boston, MA)
Office: National
Location: Boston, MA
Career Stage: Manager
FLSA Status: Exempt
Job Type: Regular Full-Time


The Accounts Payable Manager (Boston, MA) will report directly to the Associate Director of Financial Operations and will support the efficiency and growth of the organization by providing financial tracking and reporting support, as well as customer service to Year Up sites around the country. This person will execute and deliver on a range of responsibilities, including but not limited to: accounts payable, cash postings, account reconciliations, and management of the stipend process and a small team. The Accounts Payable Manager (Boston, MA) will also play a critical role in working with our local sites and National Office to process vendor payments, staff expense reports, and assist in managing accounting systems.

To be successful in this role, you'll be comfortable working independently and will thrive in a fast-paced environment where you're asked to juggle competing priorities and deadlines. You'll be asked to move with a sense of urgency and work with and across teams to ensure that departmental and site needs are met. You'll be someone who enjoys thinking creatively and critically about how to constantly improve the functionality of the site as a whole, offering input and suggestions. Prior experience in operations, project management and finance is ideal, as well as an ability to be flexible and adapt to changing priorities.

In keeping with Year Up's values, the Accounts Payable Manager (Boston, MA) will also have the opportunity to interact with students as a mentor, group facilitator, and advocate, participating in building a positive educational environment.

We understand that people gain skills through a variety of professional, personal, educational, and volunteer experiences. We encourage candidates to review the key responsibilities and qualifications below. If you believe you have the transferable skills necessary to fulfill the responsibilities of this role, we encourage you to apply.


Financial Operations

  • Review and process all staff expense report transactions through online system (Concur), ensuring that all items are coded to the correct General Ledger segment
  • Post transactions and produce daily check runs for Accounts Payable fulfillment
  • Maintain vendor list and new vendor set-up
  • Process payroll and stipend manual checks as needed
  • Create reports for travel and expense and monitor transactions against stated policy
  • Assist with month end close including generating accrual entries
  • Provide additional support on special projects, as needed
  • Prepare allocation entries for benefits and payroll related items
  • Prepare and post reclassifying and correcting journal entries
  • Managing Student Stipends process; supporting the Stipend Specialist and reconciling stipend transactions (navigating & reconciling across Contract Manager, Salesforce, ADP)
  • Ad Hoc Reporting, i.e. requests for modifications to stipends, hardship requests, and other student advances
  • Other duties as assigned

Site/National Support

  • Work with internal customers across the company, particularly local Operations Directors, to support daily operations by fielding Accounts Payable, and employee reimbursement questions, and resolving miscoded entries
  • Assist with the National Office budgeting process and audit
  • Participate in projects related to stipend processing

Site Team/Learning Community Member

  • Serve as a coach/mentor for a small number of current students
  • Join and sometimes facilitate weekly group sessions with students
  • Participate in staff meetings and trainings


  • At least 2 years of experience in the workforce preferred
  • 2+ years of experience working in a financial services role a plus, but not required
  • Experience with cloud based accounts payable system, Concur experience preferred
  • Experience with automated financial management software, Sage experience preferred
  • Advanced Microsoft Excel proficiency including pivot tables and
  • Experience in a non-profit setting preferred
  • Excellent communication skills and the ability to effectively multitask
  • Strong organizational and management skills
  • A passion for working with urban young adults, an unshakable belief in their potential and a strong commitment to the mission of Year Up
  • Understanding of the Opportunity Divide and its drivers
  • Commitment to diversity and inclusion


  • Salary: Competitive and commensurate with education and experience
  • Benefits: Competitive package including 100% healthcare coverage, dental, and 401(k) match
  • Vacation: Three weeks paid vacation in first year of employment; four weeks after initial year
  • Professional development: Funds available to support staff in achieving career objectives


Year Up is an award-winning national 501(c)3 organization with a mission to close the Opportunity Divide by providing young adults ages 18-24 with the skills, experience, and support that will empower them to reach their potential through professional careers and higher education. Through a one-year intensive program, Year Up utilizes a high support, high expectations model that combines hands-on technical and professional skills, educational stipends, college-level coursework, and corporate internships at more than 250 top companies. Its holistic approach focuses on students' professional and personal development to place talented and motivated young adults on a viable path to economic self-sufficiency.

Year Up has served more than 19,500 young adults since its founding in 2000, and will serve more than 4,000 young adults in 2018 nationwide. Year Up currently serves 21 U.S. cities across 16 markets, including Arizona, Baltimore, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City, Providence, Puget Sound, San Francisco Bay Area, South Florida, and Wilmington.

Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times for eight consecutive years, Year Up is a rewarding place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students, and live by a set of core values that reflect an unshakable belief in the talent and full potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission.

Year Up participates in E-Verify.

Please visit to learn more about working at Year Up, and to see a list of current opportunities.


Year Up actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to our young adults as we work to close the Opportunity Divide. We are deeply dedicated to creating and maintaining an inclusive and supportive work environment. Learn more about our commitment to diversity:

As an equal opportunity employer, Year Up is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.


Please submit a thoughtful cover letter and resume through our website.

Note that applications without a cover letter will not be considered. We respectfully request no phone calls.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply