Temporary Financial Operations Associate


Job Type

Full Time Temporary

Published:

05/11/2018

Address

1231 North Broad Street, 3rd Floor
Philadelphia
Pennsylvania
19122
United States

Description

Temporary Financial Operations Associate


Background

YouthBuild Philadelphia Charter School is a 12th-Grade-only, diploma-granting program of academics and job training for young adults between the ages of 18 and 21 who have dropped out of high school. Most recently chartered in 2016, the School enrolls approximately 220 students each year.  Students alternate between six-week sessions of academic instruction and vocational training. The vocational training consists of one of an array of programs, including building trades, business/customer service, early childhood education and healthcare. YBPCS is an award winning, flagship program of the national YouthBuild movement, and has been named a Top Workplace by the Philadelphia Inquirer for six consecutive years.


Mission

Our mission is to provide out of school youth in Philadelphia with the broadest range of tools, supports and opportunities available to become self-sufficient, responsible and productive citizens in their community.


Vision

YouthBuild Philadelphia’s demonstrated and recognized success inspires more holistic and integrated approaches in educational and social programs nationally.


Values

* Excellence * Perseverance * Respect


Job Description

The ideal candidate should be an organized strong multi-tasker, who is self-motivated with great customer service skills. They should handle high stress situations with ease and thrive in a busy environment. They should have a proven record of personal and professional achievement and be able to master modern technologies as needed. A strong candidate will have the ability to function in a fast-paced, dynamic environment.




The Financial Operations Accounting Associate is required to provide financial support and analysis for the Fiscal Department and perform the following duties:


  • Work closely with the Controller with monthly, quarterly, and yearly G/L close, budgeting, and audits
  • Review, analyze, and reconcile various general ledger accounts as assigned
  • Provide support to the Grants & Contracts Analyst for all grant accounting and serve as backup to ensure that expenses are consistent with grant proposals and program budgets are accurately allocated to funding sources
  • Assist in the preparation of grant invoicing and annual audit which includes retrieving supporting documents and back-up information as requested
  • Enter and maintain invoices into SAGE 100 ERP. Prepare check requests, process invoices, and cash disbursements; Reconcile credit card statements; Track A/P payments and create “trackers” to help facilitate expense analysis
  • Communicate with staff and vendors to solve invoice discrepancies and/or answer questions
  • Record journal entries and other financial activity in Sage 100 ERP
  • Reconcile semi-annual physical inventory with the general ledger and make adjustments as needed. Validate and/or reconcile items charged to the fixed asset account
  • Ensure that staff adheres to the funder rules & regulations, organization's accounting policies and procedures by conducting periodic desk audits; provides staff training and/or coaching as needed
  • Maintain and update business office records and vendor files in accordance with the school retention guidelines
  • Assists the Office Manager and Operations team members with other duties, as needed
  • Other finance duties, as needed


Qualifications

  • A bachelors’ degree in Accounting, Finance, or Business Administration or equivalent work experience.
  • A minimum of 1-3 years’ related experience and/or working knowledge of generally accepted accounting principles and applications, and nonprofit financial management
  • Excellent ability to establish priorities, coordinate work activities, multi-task and meet deadlines in a fast-paced dynamic work environment with accuracy and attention to detail
  • Operational flexibility is required to meet sudden and unpredictable business needs
  • Ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment
  • The ability to communicate basic financial information to non-financial staff
  • Experience using large scale automated financial systems preferred
  • Advanced proficiency in Microsoft Excel is essential, intermediate knowledge of Word, and PowerPoint, highly recommended

·        Strong analytical and critical thinking skills

·        Good problem-solving skills and the ability to utilize multiple sources of information to determine a solution

·        Self-motivated with the ability to apply and continually develop technical skills

·        Ability to take initiative and accept ownership and responsibility for assigned projects

·        Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic work environment

  • Ability to work well in a team and independently
  • Acts 24, 34, 114 and 151 criminal background clearances (PA, Child Abuse, Federal/FBI, and PA Department of Education) will be required


To apply send an email to Annette Ortiz-Molina, Office Manager & HR Coordinator to careers@youthbuildphilly.org with subject line "Temp Financial Ops". Your email should include your resume, cover letter and desired hourly rate.


This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.


Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

careers@youthbuildphilly.org

To apply send an email to Annette Ortiz-Molina, Office Manager & HR Coordinator to careers@youthbuildphilly.org with subject line "Temp Financial Ops". Your email should include your resume, cover letter and desired hourly rate.


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