NY Development Associate

Job Type

Full Time

Published

08/01/2018

Address

New York
New York
United States

Description

Common Sense (https://www.commonsensemedia.org/) is the nation's leading independent nonprofit organization devoted to helping kids and families thrive in a world of media and technology.

Every day, millions of families turn to Common Sense for trusted advice and unbiased ratings. We offer the largest library of independent age-based and educational ratings and reviews for everything your kids want to watch, play, read, and learn. Our movie and TV ratings are available 0on Comcast, DirecTV, Netflix, and many other partner networks, helping families and kids make smart media choices. Through our schools program, we provide educators with a curriculum that teaches the essential digital citizenship and literacy skills every student needs to succeed. More than 70,000 member schools use our ratings and curriculum and content. We also work with policymakers, industry leaders, legislators, and a grassroots community of concerned parents and teachers to improve the media, tech, and education landscape for kids, families, and schools.

We are seeking a development associate to assist the New York director on a variety of projects and administrative activities including event planning; donor cultivation and stewardship; partnerships and presence building; and media relations. This includes responsibility for administrative and logistical support for all New York projects. Supporting these initiatives, the New York associate will help Common Sense enhance our brand visibility, achieve fundraising goals, and expand our major/leadership gifts donor base in New York.


LOCATION: New York, NY

REPORTS TO: NY director


WHAT YOU'LL DO:

Office management

  • Manage the day-to-day operations of the New York office by maintaining a well-organized office, answering office calls, keeping the collateral inventory updated, and working with the San Francisco headquarters staff as needed.
  • Be ready to help oversee complex projects with a high level of accuracy and attention to detail. Have a positive attitude and thrive under challenge and deadline.
  • Help build a strong presence in the New York office; multitask in a fast-paced environment with competing priorities.


Partnership and donor cultivation and stewardship support

  • Assist the New York director by managing a schedule of meetings, calls, and events with contacts at businesses, foundations, and other organizations.
  • Manage travel arrangements of the New York director, including recording and filing expenses.
  • Prepare partner/donor research/background briefs, presentations, and collateral materials for meetings as assigned.
  • Update and maintain donor and prospect contact records in Salesforce database.
  • Work with development database manager to reconcile pledges with gifts received, perform daily stewardship tasks, and provide support for additional stewardship.
  • Attend meetings with New York director and visiting San Francisco team during important external meetings, and keep minutes.


Events (friendraisers, fundraisers, and thought-leadership events)

  • Coordinate with development communications manager to develop event timeline, invitation list, and communications calendar.
  • Provide event-planning support, including helping with logistics and setup.
  • Attend all event-related meetings and conference calls. Record and distribute meeting minutes as needed.
  • Maintain Salesforce database to track prospects, solicitation status, and RSVPs. 
  • Manage seating lists as appropriate, including follow-ups with sponsors to collect guest names, logos, and recognition preferences.
  • Coordinate event mailings that require high-touch personalization as well as mass distribution.
  • Provide support for production of event materials, sponsor packets, save-the-dates, host committee solicitation, event invitations, and website landing pages.


Advisory Council

  • Provide administrative support for Advisory Council meetings and communications with members in New York and beyond.


Independent schools program

  • Track renewals and new sign-ups in Salesforce as assigned by New York director, including requesting invoices from accounting as appropriate and reconciling payments.
  • Prepare collateral materials for all events.


WHAT WE NEED TO SEE ON YOUR RÉSUMÉ:

  • Bachelor's degree
  • Excellent writing, interpersonal, and relationship-building skills required.
  • Ability to communicate effectively with higher-level donors, executives, and program staff
  • Superior organizational and problem-solving abilities with acute attention to detail
  • Experience with portfolio and project management a plus.
  • Technical savvy with a variety of office technologies (e.g., Google suite of products, Zoom)
  • High level of proficiency creating slide presentations; experience with Google Slides preferred.
  • Experience with Salesforce a plus.


THE X FACTOR:

  • You are energetic, enthusiastic, disciplined, hardworking, and a total team player.
  • You are organized and able to work on multiple projects with overlapping deadlines.
  • You are deeply inspired by the Common Sense mission.
  • You have a great sense of humor -- even when meeting tough deadlines.


WHAT WE OFFER:

  • The chance to work with talented, passionate professionals
  • Competitive health and welfare benefits, including medical, dental, vision, and a matching 401(k)
  • An organization that offers work/life balance
  • The opportunity to really make a difference in the lives of kids and families!

 

Common Sense values the diversity of its employees and is an equal opportunity employer.

Professional Level

Professional

Minimum Education Required

4-year degree


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