Executive Assistant


Job Type

Full Time

Published:

03/30/2018

Address

New York
New York
United States

Description

POSITION DESCRIPTION

Aperture is seeking a full time Executive Assistant to work directly with the Executive

Director and assist him with all aspects of his work.

Responsibilities include, but are not limited to:

• Representing the Executive Director in person and by phone, and handling inquiries

appropriately within the organization

• Supporting and handling, where necessary, Executive Director’s daily schedule, including

processing mail, email, voicemail, business appointments, travel arrangements, etc.

• Administering Executive Office, including preparing monthly expense reports,

maintaining digital and paper files, and managing database of contacts

• Providing support for Board of Trustees meetings, including announcements, taking

minutes at meetings, and compiling and circulating relevant materials

• Maintaining all related Trustee information and files

• Assisting with projects (editorial, sales, admin, and/or development), whether managing

them or assisting in a more limited capacity, as specified by the Executive Director

• Contributing to the smooth administration of the Aperture office

QUALIFICATIONS

• Demonstrated interest and experience in an arts organization or publisher, ideally

involving work with photographers

• Bachelor’s Degree and associated work experience

• Detail oriented, with an ability to multitask and remain well organized under deadline

pressure

• Excellent written and oral communication skills

• Ability to work in team environment, with all levels of staff

• Ability to handle sensitive information with the utmost discretion, maturity and

professionalism

• Strong computer skills, including experience with Microsoft Word, Excel, and Outlook.

Experience with both Mac and PC platforms preferred


Benefits

PTO, Health, Dental.

Level of Language Proficiency

English

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

newhire@aperture.org

TO APPLY

Please send a resume and cover letter to newhire@aperture.org, using the following

conventions:

Please send a resume and thoughtful cover letter, outlining how your skills and experience

meet the qualifications of the position and how you heard about this opportunity,

to newhire@aperture.org, using the following conventions:

Subject line: Executive Assistant

Cover Letter: yourfirstname_yourlastname_coverletter.pdf

Resume: yourfirstname_yourlastname_resume.pdf

Applications will be reviewed on a rolling basis. NO CALLS, PLEASE. Only applicants who

meet our requirements for this position will be contacted.

Aperture offers a competitive salary and excellent medical, dental, life, disability, and

retirement plan coverage. Our staff also has generous vacation, sick leave, and personal

days, access to a variety of cultural institutions, and a stimulating and collegial work

environment.

Aperture seeks to build a diverse and inclusive workforce, and welcomes all applications

regardless of gender, race, sexual orientation, cultural background, disability, age, or

religion.


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