The Program Coordinator (PC) is the primary representative of Jesuit Volunteer Corps (JVC) Northwest in the communities where there are Jesuit Volunteers (JVs)/AmeriCorps members, serving as a resource and facilitator to sustain a meaningful JV/AmeriCorps member experience for the local JV communities and individual JV/AmeriCorps members within the state of Montana. The Montana PC role is remote, based within the state of Montana with occasional travel to the JVC Northwest office in Milwaukie, Oregon and regionally throughout the state of Montana. The PC also has responsibilities in the selection and maintenance of ongoing relationships with partner agencies; planning and presentation of Orientation and retreats for JV/AmeriCorps members; recruitment and selection of JV/AmeriCorps members; site monitoring for JV AmeriCorps placements; development of local support systems for the JV communities, relationship building with each locale’s community members as well as the diverse publics associated with JVC Northwest; and documentation, tracking, and other tasks. This is a leadership position requiring independent judgment yet the ability and desire to work as part of a team, as well as take direction and implement decisions made by others. The PC reports to the Associate Director, JV Program, works in a team with other Program Coordinators, and follows the guidelines laid out in the Program Coordinator Handbook.
Duties and Responsibilities
The Program Coordinator will:
Be responsible for Jesuit Volunteer support during the program year:
a. Support and engage each JV/AmeriCorps member and JV community to fulfill their service and to integrate their individual and community lifestyle with the JVC Northwest mission and values.
b. Be a supportive resource for the JV/AmeriCorps members and assist in problem solving.
c. Along with the JV Program team, identify diverse, inclusive resources in the local communities such as mentors, spiritual directors, and counseling resources.
d. Make scheduled regional Area Visits to each JV community households throughout the state of Montana twice annually (October and January).
e. Maintain ongoing contact through phone calls, video, and e-mail.
Be responsible for partner agency selection, relationship building, and site monitoring:
a. Seek out potential service placements that respond to local community needs where our JV/AmeriCorps members live and serve.
b. Maintain alternate placements, assess inquiries from agencies requesting JV/AmeriCorps members with the Associate Director JV Program, and determine service placements for the coming JVC Northwest year in collaboration with other JVC Northwest staff.
c. Be the primary representative of JVC Northwest to placement agencies and supervisors, and maintain ongoing, sustainable relationships with each.
d. Along with the AmeriCorps team, monitor each JV/AmeriCorps member's position, service site, and performance for compliance with JVC Northwest agreements and values.
e. Meet formally, at least once, with each JV/AmeriCorps member and the Site Supervisor in their region of responsibility for a mutual evaluation.
f. Document any changes during the service year in collaboration with other JVC Northwest staff.
Be responsible for JV retreats and orientation:
a. With the support of the Associate Director JV Program, plan, schedule and implement Orientation, Regional and In-Locale Retreat Program, and other individual or group activities as needed for the JV/AmeriCorps members.
b. Coordinate regional retreats duties: including securing a site, facilitator(s), schedule, JV and staff travel, and budget for bi-annual regional retreats
c. Along with the JV program team, support JV communities in planning and implementing annual Winter In-Locale Retreat
d. Provide and support a process of reflection to close the JVC Northwest year.
Be responsible for volunteer recruitment, selection, and placement:
a. Along with the Recruitment and Engagement team, manage and contribute to volunteer recruitment efforts within the state of Montana, including cultivating new contacts and maintaining existing relationships with local schools, faith communities, and other relevant organizations.
b. In collaboration with the PC team, select and place applicants who will offer value-centered service to the communities we serve throughout the Northwest.
c. Maintain communication with applicants and partner agencies throughout the matching process.
Be responsible for the JV support network and public relations:
a. Recruit and select local support people who represent or can navigate the rich diversity of the communities we serve.
b. Select formal support persons for each JV community, monitor and keep them informed about their role and responsibilities, and maintain close, frequent communication with them.
c. Identify and support an In Locale Coordinator (ILC) for each JV community, who acts as the primary support person for a JV community and supports housing logistics throughout the year as well as community opening and closures
d. Help facilitate and grow informal support networks for the state of Montana with former Jesuit Volunteers, Jesuits, local parishes, potential partners, and others.
e. Maintain contact with the various "publics" of JVC Northwest and key people in each locale, making special efforts to liaise with each locale’s community members and assist with state/locale based events, as needed
Be responsible for JV housing arrangements:
a. Along with the In Locale Coordinator, communicate housing needs and support the Director of Finance and Operations and Business Assistant to arrange appropriate housing for JV/AmeriCorps members.
b. Along with the Business team, In Locale Coordinator, and Support community identify new housing and to find the supports needed to facilitate a move, as needed.
Be responsible for JV Program documentation and record keeping:
a. Maintain up-to-date files and database records for agencies during Agency Selection and Area Visit.
b. Maintain up-to-date files and database records for JV applicants during JV Selection and Placement.
c. Maintain up-to-date files and database records for Support People.
d. Keep records in compliance with organizational policies and procedures.
e. Document important decisions and actions and track them in Knack (online database) as well as in appropriate paper and electronic files.
Be responsible for other organizational responsibilities:
a. Participate in the staff community, including prayer/reflection, staff meetings, staff days, environmental stewardship and collaboration on cross-departmental projects, as able
Advance equity and inclusion efforts within the organization:
a. Contribute to staff discussions on issues of equity, race, gender, disability, socio-economic status, and bias within our organization, program and the Pacific Northwest.
b. Build and expand organizational awareness, acknowledgment, and inherent tensions in Indigenous lands and the Catholic Church within what is now known as the state of Montana, reservations, and tribal sovereignty throughout the region.
Perform other duties as assigned.
Qualifications and Requirements:
The Program Coordinator demonstrates the following:
• Undergraduate degree
• Ability to impart the spirit of JVC Northwest and our commitment to living the values of social and ecological justice, community, simple living and spirituality/reflection
• Willingness to honor and incorporate the Jesuit Catholic Christian tradition of faith doing justice while embracing the spiritual diversity throughout our program
• Ability to work as a team member and independently
• Strong organizational, oral and written communication skills
• Conflict resolution and problem-solving skills
• Ability to meet the public, exercise independent judgment, work with many details, and communicate effectively with diverse peoples
• Experience with Microsoft Office 365/Microsoft Teams for team collaboration, file management, and communication
• Flexibility in terms of frequent regional travel for long periods, scheduling, work hours, and job responsibilities
• Two- Four years’ experience working alongside those on the margins of society in a social change advocacy organization
• Experience or interest with retreat/event planning and implementation
• Knowledge and awareness of historical implications of the Catholic Church’s impact on Indigenous Communities, particularly history of Boarding Schools within the United States and Canada, and experience navigating this complex reality
• Familiarity with the history and current realities of Montana, as well as an existing network of social justice organizations and faith communities
• Experience and/or relationship with Indigenous communities of land that is now Montana with particular awareness for the Assiniboine (Nakoda) and Gros Ventre (Aaniiih), Crow and Northern Cheyenne, and Pend d’Orielle and Salish Tribes and the Fort Belknap, Crow, Northern Cheyenne, and Flathead Reservations (strongly preferred)
• One year in ministry or counseling, training and/or education in related fields, Resident Assistant experience, program coordination experience (strongly preferred)
• Experience as a Jesuit Volunteer, National Service Member or as a member of a comparable program (strongly preferred)
Successful clearance of pre-employment reference checks and criminal history background checks required for final hire. This position does not have recurring access to vulnerable populations.
The Program Coordinator will be evaluated based upon performance of the tasks listed in this position description. JVC Northwest has the right to revise this job description at any time. The job description is not a contract for employment.
• 70% of work completed in virtual home office environment.
• 30% of work involves travel:
o One week Orientation for JV/AmeriCorps members outside of Portland, Oregon (or virtual when unable to gather in person)
o Fall Area Visit (October) for approximately 4-5 weeks to JV communities
o Winter Area Visit (January) for 3-4 weeks to JV communities
o Fall and Spring Regional Retreats 4 days each (November and April)
o Staff days and trainings at or near the organization’s Milwaukie, Oregon office (or attend virtually) 1-2 times per year
• Occasional weekend and evening work required. Periods of the year may involve long work days.
• Vacation time restricted during several months of the year with greatest opportunity for time off in May and June; and the last week of August; and the second half of December.
• Staff is expected to attend all Staff Days; absence must be approved by Senior Manager/Executive Director.
• Must have a current driver’s license and be able to drive.
• Must be able to be seated at a desk, using computer and phone throughout the workday.
• Must be able to lift 25 pounds.
• Must be able to climb one set of stairs since our office, several JV houses, and Partner Agencies do not have elevators or lifts.
The Program Coordinator (PC) is the primary representative of Jesuit Volunteer Corps (JVC) Northwest in the communities where there are Jesuit Volunteers (JVs)/AmeriCorps members, serving as a resource and facilitator to…
JVC Northwest’s generous benefits package includes full medical/dental/optical coverage for the employee, disability and life insurance, and an employer sponsored retirement plan. There are 12 paid holidays, 15 days of vacation, and retreat time. The Montana Program Coordinator is a full-time, exempt role. The salary range for this position is $42,000 to $46,000 annually.
JVC Northwest’s generous benefits package includes full medical/dental/optical coverage for the employee, disability and life insurance, and an employer sponsored retirement…
To apply, please send the information listed below electronically to JVC Northwest as attachments titled with your last name and Program Coordinator in the subject line. Please include:
1. Cover letter addressing the requirements and qualifications in the position description.
2. Your complete resume.
3. The names, phone numbers, and email addresses of three professional references and one personal reference.
4. List of questions you may want to ask about this job at an interview and how you heard about the position.
We will screen applications and schedule interviews in early May. We anticipate the Program Coordinator will start in mid to late May or early June.
To apply, please send the information listed below electronically to JVC Northwest as attachments titled with your last name and Program Coordinator in the subject line. Please…