Published 17 days ago

Executive Assistant to the CEO

Hybrid, Work must be performed in or near New York, NY


Job Type:Full Time
Start Date:July 15, 2024
Education:4-Year Degree Required
Experience Level:Mid-level
Salary:USD $60,000 - $65,000 / year


Executive Assistant to the CEO

The Shalom Hartman Institute of North America

Mission and Philosophy

The Shalom Hartman Institute is a leading center of Jewish thought and education, serving Israel and North America. Our mission is to strengthen Jewish peoplehood, identity and pluralism, to enhance the Jewish and democratic character of Israel, and to ensure that Judaism is a compelling force for good in the 21st century.


SHI NA has an exciting opportunity for a motivated, thoughtful, organized, efficient, and detail-oriented individual to support the work of and be mentored by SHI NA’s CEO. This position requires someone who has good judgement, is highly organized and service-oriented, strong on follow-through, and can anticipate needs. The ideal candidate for this position will also have the ability to prioritize and complete multiple tasks with efficiency and excellence. The individual must take initiative in identifying problems and devising solutions, and must have strong interpersonal skills to help implement those solutions with good judgment, discretion, and tact. 


  • Support SHI NA’s CEO towards her successful execution of her professional responsibilities;
  • Manage calendar with discretion
  • Schedule internal/external meetings including all details (location, time zone, mode of communication);
  • Monitor the program calendar in Salesforce and transfer necessary information on to Outlook calendars being mindful of necessary travel time, lodging, etc;
  • Register all guests with building security;
  • Set up video conference when appropriate.
  • Coordinate travel and reimbursements
  • Book all travel with travel agent or using company accounts;
  • Obtain approval of travel expenses;
  • Create detailed itineraries for all trips;
  • Schedule car service when appropriate;
  • Book all hotel rooms;
  • Confirm offsite meetings and ensure registration with any necessary building security;
  • Review and code expenses monthly and submit expense reimbursements.
  • Assist with logistics for internal office events Execute set up and break down of conference rooms for meetings;
  • Set up conference or video conference lines;
  • Handle catering requests;
  • Communicate with vendors for offsite meetings;
  • Supporting meetings, including note taking, intuiting next steps, and anticipating needs;
  • Assist with preparations for board meetings, staff meetings, and staff retreats.
  • General administrational and operations support for organizational programming, and for other organizational projects as needed.


  • 2 – 5 years of relevant professional experience
  • Highly professional demeanor; mindful of appropriate correspondence tone with key stakeholders
  • Proven ability to thrive in a dynamic, high-energy environment
  • Track record of demonstrating sound judgment by making appropriate decisions and knowing when to take initiative, and when to elevate problems
  • Exceptionally organized and detail-oriented; able to manage multiple complex tasks
  • Capable of working independently as well as collaboratively
  • Customer-service oriented demeanor
  • Flexible work style with the ability to work under tight deadlines and with shifting priorities
  • Proficient in Microsoft Office applications – proven ability using Excel
  • Excellent communication skills
  • Good sense of humor
  • BA / BS or equivalent

Salary range and benefits:  

60k -65K. Very competitive compensation and benefits package, commensurate with experience. 

To apply:

Please submit a resume and cover letter below. The cover letter should include descriptions of positions with relevant experience, and demonstration of successful expertise in the core demands of the position. No phone calls please.

We thank you for your interest in career opportunities with The Shalom Hartman Institute. Due to high volume, only those candidates selected for an interview will be contacted. Candidates who will be interviewed can expect a response within 2-3 weeks.

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam-era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.

Executive Assistant to the CEO

The Shalom Hartman Institute of North America

Mission and Philosophy

The Shalom Hartman Institute is a leading center of Jewish thought and education, serving Israel and North America. Our mission is to…


Work must be performed in or near New York, NY
475 Riverside Dr, New York, NY 10115, USA

How to Apply

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