Contract Analyst

Job Type

Full Time

Published

07/25/2018

Start Date

08/20/2018

Application Deadline

08/13/2018

Address

216 W. Somerset Street
Philadelphia
PA
19133
United States

Description

The Contract Analyst is responsible primarily for processing Accounts Receivable for assigned programmatic divisions including: invoicing; understanding and ensuring contractual compliance related to invoicing; supporting budget preparations as needed; reconciling Advance Pay on a regular basis; and preparing reports for monthly fiscal program meetings including performance based reports. As a member of the Fiscal department, he/she will also be responsible for following appropriate internal controls and fiscal compliance in all tasks. 

 

Essential Functions

  1. Review transactions, process, submit and post invoices for assigned divisional contracts in a timely manner. 
  2. Support salary allocation process for agency.
  3. Establish relationships with funders and external contacts as appropriate.
  4. Be familiar with contractual requirements to ensure fiscal compliance. Review applicable regulations related to contract and be able to communicate them to program staff.  
  5. Prepare, review, and present fiscal materials for regular divisional fiscal meetings, including performance based reports and Advanced Pay reconciliation.
  6. Ensure contract files in fiscal for assigned divisions/contracts are up to date and complete ongoing in real time throughout the year.
  7. Review and monitor contract spending levels regularly, communicating with supervisor and divisional leadership ongoing.
  8. Serve as back up for the CRECA.
  9. Invoice/reconcile special events or serve as back up for this task.
  10. Post cash receipts for Congreso and subsidiaries or serve as back up for this task.
  11. Update AR Aging monthly or serve as back up for this task.
  12. Other duties as assigned.

Knowledge, Skills, and Abilities (Career Pathway: Finance)

All Staff Competencies

  • Basic understanding of Congreso’s mission, vision, values, programs, services and business plan.
  • Knowledge and understanding of the targeted community needs and demographics.
  • Understanding of legal criteria for issues such as confidentiality, domestic abuse, child abuse, and mandated reporter requirements.
  • Ability to provide nonviolent intervention with a high level of ethical standards of conduct, cultural sensitivity and within appropriate boundaries and limits.
  • Ability to effectively use standard office equipment.
  • Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.
  • Ability to operate a computer and use a variety of common software programs including Microsoft Office, spreadsheets, UNIDAD, Great Plains, and customized databases.
  • Adheres to all Congreso and departmental policies and procedures.
  • Attends all Congreso in-services as required.

 

Finance Staff Competencies

  • Able to establish and maintain relationships with associates, auditors, representatives of industry, business and various other staff.
  • Detail oriented.
  • Able to meet deadlines in an efficient and accurate manner.
  • Strong computer skills required including Microsoft Excel and experience with or ability to learn Microsoft Dynamics Great Plains Accounting System. 
  • Ability to work in a team structure – demonstrating ability to collaborate and contribute to the team’s work.
  • Understanding of and implementation of accrual based accounting practices.
  • Knowledge of Congreso’s automated financial management system and ability to identify and correct errors and to ensure accurate application of transactions.
  • Knowledge of techniques in maintaining, balancing, and classifying accounts in an accounting system to assist in year-end closing.
  • Ability to review and monitor expenditures against budget and make appropriate judgments regarding payments and purchases.


Experience, Education, and Licensure

Minimum Experience: Three years experience in accounts receivable duties and/or accounting or related functions required. Experience in nonprofit accounting preferred.

Minimum Education: High School Diploma or GED Required. Associates in Accounting or Bachelor degree preferred.


EEOC

Congreso is an Equal Opportunity Employer. Congreso is strongly committed to providing equal employment opportunity for all employees and all applicants for employment. All employment decisions at Congreso are made without regard to race, ethnicity, religion, color, gender, gender identity, sexual orientation, national origin, ancestry, disability or military/veteran status, or any other protected class as set forth under applicable State, Local and Federal Civil Rights Laws.


About Congreso


Congreso is a multi-service nonprofit organization whose mission enables individuals and families in predominantly Latino neighborhoods to achieve economic self-sufficiency and wellbeing. Founded in Philadelphia in 1977, Congreso has grown into a national thought leader on nonprofit performance management with an expert focus on the Latino community. Congreso is anchored by its innovative Primary Client Model (PCM™), and provides direct services to residents of the Philadelphia region while providing consult to other nonprofits and government systems nationally.

 


Professional Level

Entry level

Minimum Education Required

High School


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