Northwest Regional Primary Care Association is a membership association of community and migrant health centers in Alaska, Idaho, Oregon, and Washington. NWRPCA's mission is to strengthen community and migrant health centers in the Northwest by leveraging regional power and resources on their behalf. With the support of NWRPCA, our community health centers will be exemplary professional homes for their staffs and serve their communities well.
The Accounting and HR Specialist supports the administration of day-to-day operations for NWRPCA staff under the direction of the Chief Financial Officer. The AHRS carries out responsibilities in the following functional areas: HRIS, training and development, benefits, compensation, preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, contract management, compiling financial records and managing personnel records.
Problem-solving, analyzing work processes and outcomes, demonstrating creativity and innovation, skilled in mathematics, consistency and precision, communication, time management, basic accounting principles, and computing.
Duties and Responsibilities
Accounting: 75% of 1.0 FTE
- Schedule and attend monthly Board of Director’s Finance Committee meeting. Responsible for taking meeting minutes.
- Accounts Receivable – Full cycle AR including Invoicing, Collections, Deposits and ad-hoc reporting needs.
- Accounts Payable – Full cycle AP including Purchase Orders, Check Requests, and Credit Card transaction maintenance.
- Namely Payroll – Processing of the bi-monthly payroll through Namely.
- Month end closing –Prepare multi-faceted worksheets, prepare and enter journal entries for approval by CFO in addition to preparing financial report.
- Budgeting - Participates in budgeting process, including developing program budget worksheets for manager use, and linking MIP reports to annual budget once entered by CFO.
- Contracts - Maintain vendor and contractor files.
- Reconciliations – Maintain asset, liabilities, credit card and bank reconciliations monthly.
- Program Reporting – Assist the CFO in monthly and at need program and event reporting.
- Taxes - Prepare and file annual forms 1099 and 1096.
- Taxes - Prepare and file quarterly city, monthly state taxes and L&I quarterly tax statements.
- Insurance – With COO, do annual renewal of all agency insurances.
- Financial and A-133 Audits – With CFO oversight, work with outside CPA firm to schedule, organize and provide financial and organizational information for yearly audits and form 990.
- Policy - With CFO, periodically review and update financial policies and procedures.
Human Resources: 25% of 1.0 FTE
- Benefits Management – Act as lead in benefits management for NWRPCA. Maintain personnel packages with employees and vendors and act as resource for employees’ questions and needs. The Accounting – HR Specialist is responsible for tracking that the amount withheld from paychecks for benefits equals the amount remitted.
- Professional Development – Track professional development for employees.
- Payroll – Assist employees with timesheet recording, PTO/Holiday tracking, and payroll information support. Recording payroll allocation and tracking payroll versus actual are part of 'payroll information support.'
- Staffing – Assist Program managers and senior staff with posting job openings, and do orientation and personnel functions for on boarding of newly hired employees.
- Personnel – Create and maintain personnel files.
- Policy - Participate with COO to maintain and update, when necessary, the policies and procedures manuals for personnel. Act as main point of contact for questions about NWRPCA HR policies.
- Hiring - Act as initial screener and interviewer for all potential candidates for open positions.
- Benefits - Assist senior management with annual benefits review and renewal.
- AA in accounting, HR or related work experience
- Experience in a non-profit or healthcare industry
- Experience with credit card processing and payroll
- Excellent organizational skills and strong attention to detail
- Strong computer skills, including accounting software, spreadsheets and word processing
- Ability to work as a team member and work effectively with diverse people.
- Authorized to work in the United States.
- Experience using accounting software Abila MIP
- Advanced Degree
- Strong verbal and written skills
- Most time spent sitting, with up to one-third (1/3) of time walking or standing. There are no restrictions on ability to interrupt periods of sitting.
- Manual dexterity required for typing, filing, etc.
- Minimal lifting.
- Vision requirements as appropriate for working on computer and with typed and handwritten materials.
- Ability to travel to meetings in a variety of locations as needed.