Brooklyn Office Manager

Job Type

Full Time

Published

10/23/2018

Address

Make the Road New York
301 Grove Street
Brooklyn
NY
11237
United States

Description


Brooklyn Office Manager  

Make the Road New York (MRNY), a not-for-profit community-based organization with offices in Brooklyn, Jackson Heights, Staten Island, Long Island and Westchester, seeks a highly motivated, organized, dedicated, OFFICE MANAGER Our Brooklyn Office has high foot traffic, heavy programming and is open outside of regular office hours. The ideal candidate will have extensive administrative skills and experience with supervision in a fast paced environment, ideally in the non profit sector. The job requires strong communication skills in both English and Spanish, the ability to work well with others and strong time management skills. This position will report directly to our Director of Operations and work very closely with a team of office managers and Operations staff. 


RESPONSIBILITIES:

  • Direct supervision to the Brooklyn Office's administrative staff including: receptionists, maintenance staff and cleaning company, and childcare staff
  • Responsible for the management of 2 Brooklyn offices with 80 employees and high foot traffic 
  • Coordinate logistical support for special events, which will require regular communication with all 7 of our Departments in particular Organizing and interaction with community members
  • Coordination of vendors and contractors
  • Creation, implementation and management of internal protocols and systems
  • Oversight of supply purchasing and inventory
  • Manage facilities and events calendar
  • Ability to think big picture and strategies 
  • Manage office petty and metrocards distribution, and other financial reports
  • Share responsibility, along with receptionists for staffing our reception area (front desk)
  • Assist the Director of Operations with various special projects


EXPERIENCE AND QUALIFICATIONS:

  • 2-3 years previous administrative experience, preferably within a nonprofit. 
  • Excellent interpersonal skills and the ability to interface with all levels of staff while maintaining flexibility, tact, and a positive attitude.
  • Minimum 2 years supervision experience
  • Experience with project management 
  • Comfortable working in team settings
  • Self-starter with strong organizational skills, strong attention to detail, trustworthy and able to handle sensitive materials and information with the ability to delegate and move forward special projects 
  • Ability to multi-task, prioritize, and complete assignments on time
  • Must be bilingual - English/Spanish
  • Strong written and verbal communications skills
  • The ability to adapt quickly to changes
  • Customer Service experience


Bonus qualifications, not required: *Experience with Salesforce/ Chrome River


ADDITIONAL INFORMATION


To Apply: Please send a resume and cover letter to bkofficemanager@maketheroadny.org



Salary/benefits:Starting salary is based on a scale set by a democratically elected personnel committee and depends on factors such as experience and education. MRNY offers an excellent benefit package including health , dental and vision insurance, FSA, 401K, and generous paid vacation, sick, personal days and parental leave.  


MRNY is an equal opportunity employer. Women, TCGNQ, people with disabilities and people of color strongly encouraged to apply. All qualified applicants will be afforded equal employment opportunities without Discrimination because of race, creed, color, national origin, sex, age, disability or marital status.

Benefits

Salary/benefits: Starting salary is based on a scale set by a democratically elected personnel committee and depends on factors such as experience and education. MRNY offers an excellent benefit package including health , dental and vision insurance, FSA, 401K, and generous paid vacation, sick, personal days and parental leave.   

Level of Language Proficiency

Bilingual (English/Spanish) strongly preferred.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To Apply: Please send a resume and cover letter to bkofficemanager@maketheroadny.org


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