Work and Travel Program Assistant

Job Type

Full Time
Temporary

Salary

Details: Compensation: $14 per hour

Published

10/26/2018

Start Date

12/03/2018

Address

746 North LaSalle Drive
Chicago
Illinois
60654
United States

Description

Work and Travel Program Assistant

  • Department: Work and Travel
  • Type: Full-time, Temporary
  • Start date: December 2018
  • Hours: 40 per week, Monday—Friday 9:00a—5:30p
  • Location: 746 N LaSalle Drive, Chicago, IL 60654

 

Greenheart International is a non-profit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve this through a unique and diverse collection of programs fostering cultural exchange, eco-fair trade, volunteerism, personal development and environmentalism. Greenheart encompasses four main branches: Greenheart Exchange, Greenheart Travel, Greenheart Shop, Greenheart Transforms, and two partners: Greenheart Music, and Greenheart Ibiza.

 

Within Greenheart Exchange, the Work and Travel (WT) Department has J-1 designation by the U.S. Department of State to bring international university students to the United States on a cultural exchange program that allows them to work for a period of eight weeks to four months. Greenheart Exchange’s WT program is dedicated to extending the mission of cultural understanding, environmental consciousness and world peace by connecting enthusiastic international students and American Host Organizations. As the only environmentally conscious J-1 visa sponsor, we pride ourselves on providing a quality experience while encouraging and enabling Greenheart Exchange staff, participants, and Host Organizations to work together on projects that promote environmentalism and sustainability.

 

The Work and Travel Department is looking to hire temporary staff to provide support to its teams in the Operations and Compliance division and in the Services division.

 

The following job duties are examples of responsibilities for which the Program Assistant may be responsible.


  • Operations and Compliance:
  • Review applications and enter self-arranged job offer information into Greenheart’s internal database
  • Sort and file DS-2019 forms and process form shipments
  • Evaluate participant arrival information (e.g. flight, visa, and U.S. address)
  • Assist in verifying the suitability and seasonality of U.S. Host Organizations by phone and email in a timely manner
  • Answer Greenheart International and Work and Travel main telephone lines
  • Serve as in-country support to Self-Placed Program Participants by ensuring their health, welfare, and safety during their program
  • Serve as a point of contact for U.S. Host Organizations throughout the program season
  • Generate daily and weekly reports from Greenheart’s internal database
  • Attend regular division and department meetings
  • Assist Compliance with drafting incident reports and tracking participants issues
  • Additional duties as assigned


  • Services
  • Interview Work & Travel participants on Skype to determine their English proficiency and job placement preferences
  • Recommend participants to Host Organizations based on interests and qualification
  • Answer Greenheart International and Work and Travel main telephone lines
  • Serve as a back-up for Host Organization contacts throughout the season
  • Assist in prioritizing and responding to new Host Organization inquiries
  • Assist in preparations for local and overseas hiring events
  • Generate daily and weekly reports from Greenheart’s internal database
  • Serve as an in-country support to Full Placement Program Participants by ensuring their health, welfare, and safety during their program
  • Attend regular division and department meetings
  • Additional duties as assigned


 

Some qualifications you should have:

  • Associate’s degree required; Bachelor’s degree from a four-year college or university preferred.
  • Creative and outside-of-the-box thinking; self-motivated and responsible
  • Willingness to work on a single task such as application review, job offer entry, or participant interviews for an entire work day or for consecutive work days in a row
  • Ability to shift gears at a moment’s notice and be flexible; ability to change priorities
  • Exceptional ability to multi-task, pay attention to details, and work in a fast-paced environment with an open floor plan
  • Ability to interact with people of all ages, nationalities, ethnicities and backgrounds
  • A great deal of tact and diplomacy, and the ability to resolve conflict
  • Excellent written, oral, and interpersonal skills
  • A genuine desire to contribute to an organization that promotes cultural exchange and environmental consciousness

 

Some physical requirements of the position:

While performing the duties of this job, you will be regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. You would be required the ability to lift files, open filing cabinets, and sit or stand as necessary. You would also be required to view a computer screen for long periods of time. You should have the ability to work in open office environment.

 

Compensation: $14 per hour


Time Frame: This is a full time, temporary position. Most contracts will conclude on September 14, 2019. Extensions may be granted on a case by case basis. Performance reviews will be completed at the 3 month mark to ensure expectations are being met.

 

Due to the amount of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

 

Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=64d9b171-53df-46c9-8c2f-04c65436295a&jobId=264284&lang=en_US&source=CC3&ccId=19000101_000001

A cover letter is required for your application to be considered.

 

Due to the amount of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

 

Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.


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