Director of Finance and Administration

Job Type

Full Time

Salary

Details: Competitive Salary with Generous Benefits

Published

09/05/2018

Start Date

11/01/2018

Application Deadline

10/15/2018

Address

15th Avenue NE and NE 41st Street
Seattle
Washington
98195
United States

Description

ABOUT THE HENRY: The mission of the Henry Art Gallery is to advance contemporary art, artists, and ideas. With a permanent collection of over 26,000 objects, the Reed Collection Study Center, and a location on the University of Washington (UW) campus, the Henry is a key cultural resource and training ground in the visual arts for K–12 students, scholars, artists, and general audiences of all ages. Core values include collaboration, diversity and inclusion, risk-taking, transparency, accountability, excellence, and service. 

 

POSITION PURPOSE: The Director of Finance and Administration is responsible for leading financial planning and ensuring compliance with laws and regulations. The Director of Finance and Administration works with the Director’s team, which includes the Director, Deputy Director of External Relations, Deputy Director of Exhibitions, Collections & Programs, and the Human Resources Manager. This position is the staff liaison to the finance committee of the board. This position supervises the Facilities Manager, Bookkeeper, and System Administrator. This position reports to the Director of the Henry Art Gallery.

 

Financial planning and management

·        Prepare all financial statement and reports. Analyze and present financial position and performance.

·        Ensure compliance with laws and regulations.

·        Ensure effective internal control system is operating.

·        Design, implement, and oversee budgeting and financial management policies and procedures.

·        Provide guidance to staff on financial management systems.

·        Oversee, review, and revise financial information systems.

·        Monitor University of Washington allocation and expenditures.

·        Monitor investments and cash reserves.

·        Oversee banking relationship.

·        Oversee annual audit.

·        Prepare and submit all required filings (IRS 990, 5500, State of Washington filings, etc).

·        Supervise bookkeeper.

·        Staff the Finance Committee of the Board.

·        Attend professional conferences and seminars to keep current on changing regulations affecting not for profit organization.

 

Operations,  Information Technology, and Administration

·        Monitor laws and regulations for not for profit organizations; ensure compliance as needed.

·        Act as liaison with UW on administrative and personnel issues.

·        Oversee insurance relationship (other than art insurance).

·        Review contracts and agreements.

·        Respond to surveys (AAMD, Census, etc).

·        Monitor effectiveness of administrative systems and suggest revisions as necessary.

·        Supervise System Administrator.

·        Supervise Facilities Manager.

 

Other

·        Attend Finance, Board, and Executive Committee meetings.

·        Other duties as assigned.

 

Required Skills

·        Bachelor’s degree in Accounting, Finance, or Business Administration

·        Strong and demonstrated finance/accounting experience in a not-for-profit organization with increasing levels of responsibilities (typically more than 5 years’ experience)

·        Comprehensive and expert knowledge of accounting concepts and procedures, internal controls, FASB, and GAAP

·        Knowledge of not-for-profit accounting and finance including experience with fund-based accounting, temporarily and permanently restricted net assets, etc.

·        Experience monitoring and ensuring compliance with organizational policy, applicable laws and regulations, and finance/accounting/management best practices

·        Experience evaluating the adequacy and effectiveness of internal controls

·        Expert proficiency with MS Excel and Financial Edge (or comparable system); proficiency with MS Office; ability to design and work with complicated spreadsheet applications with large quantity of data with accuracy

·        Experience in managing and preparing materials for audit; experience in preparing materials for Form 990 tax returns; experience in risk management administration

·        Well-honed ability to independently anticipate and analyze situations, define problems and objectives, recognize viable alternatives and formulate solutions, with the ability to be flexible and adaptable and revise strategies as necessary; demonstrated ability to interpret economic conditions and anticipate the impact on the organization

·        Detail oriented with excellent analytical, planning, and organizational skills; able to multitask, and prioritize work to meet deadlines

·        Excellent interpersonal skills, with the ability to collaborate and interact positively and effectively with people at different levels within and outside the organization; patience, flexibility, enthusiasm, and a good sense of humor

·        Proven ability to work collaboratively as well as independently

·        Demonstrated ability to interact with a Board of Directors, committee members, and senior management in a candid, effective, and responsive manner.

 

Desired Skills

  • Certified Public Accountant designation
  • Knowledge of current trends in the not-for-profit field
  • General knowledge of HR practices, laws, and regulations
  • Experience and success in managing staff, including training, delegation, developing scope of work, establishing goals and standards, supervision, and evaluation
  • Exceptional oral and written communication skills, including the demonstrated ability to research, assimilate, and analyze information; and convey data and concepts clearly and effectively to widely varying audiences 

 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

 

The Henry is an Equal Employment Opportunity employer. We are committed to providing a positive working environment for employees, students, volunteers, and artists.

 

DIVERSITY AND INCLUSION: The Henry is committed to diversity and inclusion. Individuals who bring a broad range of perspectives to the workplace are encouraged to apply. 

Benefits

University of Washington benefits options (health, retirement, paid time off, discounted transportation passes, free access to UW libraries and IMA facilities)

Level of Language Proficiency

English

Professional Level

Professional

Minimum Education Required

No requirement

How To Apply

jobs@henryart.org
http://www.henryart.org

No phone calls, please.


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