Federal Grants Manager (Programs)
About Sandy Hook Promise
Sandy Hook Promise (SHP) is a national nonprofit organization based in Newtown, Connecticut. SHP is led by several family members whose loved ones were killed in the tragic mass shooting at Sandy Hook Elementary School on December 14, 2012. SHP’s mission is to create a culture engaged in preventing shootings, violence, and other harmful acts in schools. Through its proven “Know the Signs” programs, SHP educates and empowers youth and adults to recognize, intervene, and get help for individuals who may be socially isolated and/or at risk of hurting themselves or others. SHP is a moderate, above-the-politics organization that supports sensible program and policy solutions that address the “human side” of gun violence by preventing individuals from ever getting to the point of picking up a firearm to hurt themselves or others. Our words, actions, and impact nationwide are intended to honor all victims of gun violence by turning our tragedy into a moment of transformation. For more information, visit www.sandyhookpromise.org
Commitment to Racial justice, Equity, Diversity, and Inclusion:
SHP celebrates race, diversity, equity, and inclusion (REDI), and strives to ensure its culture and work environment reflect these values and are responsive to the views and issues of the diverse communities with which we live and work.
The Federal Grants Manager (Programs) position , under the direction of the National Grants Director, provides essential technical federal grants administration responsibilities for pre- and post-award activities, with focus on the SHP’s program delivery and program administration aspects of the grants. This is a project management position responsible for assisting with the effective and efficient oversight of grant compliance, data collection, and quality program assurance. They assist with ensuring compliance with federal grant requirements, policies and procedures; monitoring SHP’s progress on accomplishing scope of work described in the grant application; and working to ensure program delivery aligns with grant funds, and are appropriately allocated in accordance with SHP’s Standard Operating Procedures for Federal Grant Awards, OMB Uniform Guidance and other grant specific requirements.
- Assists National Grants Director with pre-award and grant application process of federal grant awards, including grant writing, developing scopes of work (SOWs), etc. as necessary;
- Assists National Grants Director with post-award business processes and ensures compliance with written proposal and program requirements; including analyzing contracts, grant awards, cooperative agreements and scheduling meetings, as appropriate;
- Requests updates, from appropriate SHP departments, on federal grant sell-in/outreach materials, including PD&S program one-pagers and evidence-based research materials ;
- Ensures completion of statistical reporting data for each grant award; including release of WuFoo data links to grantee partners and compilation of cumulative quarterly program reports for grantee partners;
- Works with PD&S Region Directors to develop and submit quarterly program reports to grantee leads; and, provides a monthly analysis of statistical program data to internal stakeholders;
- Assesses compliance of quarterly program reports, including developing a compliance calendar that maintains an analysis of the timely submissions, complete and accurate data submission, and supporting documentation and project performance;
- In conjunction with Finance staff, analyzes project performance against financial expenditures to ensure program is on track;
- Works with Finance to perform grant closeout responsibilities; including ensuring that unused grant funds are returned; and programmatic and financial final reports are submitted;
- Assists with preparation for internal and external federal grant audits, with focus on programmatic audits, as appropriate;
- Maintains electronic and hard copy program report files, in SHP’s grants management repository, for each grant-funded project, including an up-to-date catalog of active grants, including location, amount, duration, performance measures as applicable, and synopsis of grant requirements;
- Ensures that program delivery conforms to applicable Federal law and standards of the OMB Uniform Guidance regulations;
- In conjunction with Finance, ensures that purchases and expenses conform to applicable Federal law and standards of the OMB Uniform Guidance and are charged to the correct grant award;
- Assist National Grants Director in monitoring SHP program delivery relative to compliance with federal regulations and through periodic desk audits and recommends actions necessary to resolve issues/concerns
- Attends biweekly grantee partnership check-in meetings with PD&S Region Directors, as appropriate, to support programmatic compliance and operations;
- Other duties as assigned.
- Minimum 5 years progressive experience in federal grants management including proposal (grant) writing and program monitoring, required;
- Applicable experience in nonprofit governance, administration, federal grants management and compliance required;
ADDITIONAL DESIRED QUALIFICATIONS:
- Strong time management, work ethics, organizational, and time management skills;
- Ability to work independently and meet deadlines;
- Ability to demonstrate team ethics to support and participate in a small team environment;
- Ability to develop and maintain positive working relationships with SHP leadership and staffs, grantee partners, funding agencies, and other organizations;
- Ability to maintain confidentiality regarding organizational and grantee lead information;
- Ability to comply with policies and procedures of SHP and its grant programs;
- Ability to perform basic mathematics with accuracy;
- Ability to function effectively in a multi-functional, fast-paced work environment;
- Ability to communicate in an open and clear manner with staff, supervisors/managers, grantees, applicants, funding agencies, etc.;
- Good research, data management, and statistical analysis skills;
- Detail oriented with excellent verbal, written and interpersonal skills;
- Microsoft Office Applications, proficiency in Excel and Word.
Equal Opportunity Employment
SHP is proud to be an equal opportunity employer. We strive to be an employer of choice: where a diverse mix of talented people want to come and do their best work. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other protected characteristic. We are focused on promoting diversity, multiculturalism, and inclusion and believe deeply in having a workforce comprised of people of all beliefs and backgrounds who value the protection of children and seek to prevent gun violence and stop the tragic loss of life.