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Project Administrator

Posted by
Community Health Councils
|
Los Angeles, CA
New
|
Published 20 days ago

Program Area: Community Health Councils

Job Classification: Exempt, Full-time

Reports to: Vice President, Innovation & Economic Development

Last updated: January 2022

Salary: $60,000 - $69,000, DOE

Organization Summary

Community Health Councils (CHC) is a non-profit, community-based health education, advocacy and policy organization established in 1992 in response to the growing health and healthcare crisis. CHC’s mission is to collectively build equitable systems. CHC has been at the forefront of systems change work to eliminate disparities in health and well-being. Our policy areas include Health Systems, Food Justice, and Community and Economic Resiliency. Each area represents a unique opportunity to engage members of impacted communities in program and policy development through a wide variety of community interventions and strategies as well as representation and leadership through the coalitions and collaborations convened. With a primary focus on South Los Angeles, CHC works at the local, state, and national level to improve the health of under-served and marginalized communities.

Project Description

The Innovation & Economic Development team oversees and supports CHC’s grantmaking and capacity strengthening programs for local community-based organizations. The Innovation & Economic Development team also oversees the development and scaling of new and current social enterprises that further CHC’s mission and vision. This team works to build pathways towards a more equitable and sustainable future, by promoting innovative leadership approaches and creatively disrupting institutional practices of paternalism, racism and capitalism to build sustainable and equitable organizations that radically re-envision social responsibility, citizenship engagement, and social change. Through our collective work experience, research, and evaluation, we have created an evidenced-based leadership and capacity building model that speaks to the particularities and complexities of a new, diverse, and ever-changing landscape.

Summary Description

Reporting directly to the Vice President of Innovation & Economic Development, the Project Administrator provides administrative support and serves as the primary point of contact for internal and external project teams working to drive strategic goals. This position will support the growth and development of the team by assuring that the VP’s calendar is well-managed, providing adequate time for team meetings, one on ones and time for writing and developing projects and programs that support the growth and maintain the health of the organization. This role will also act as a project manager, working collaboratively with multiple, people, teams and projects assuring that the Innovation & Economic Development team projects are on track and adequately supported. This role will drive the impact of the organization as well as further the mission and goals to advance social justice and equity.

Essential Duties and Responsibilities

  • Provide administrative support to ensure the accurate and timely execution of contract deliverables
  • Create and maintain a calendar of external community events/meetings/coalitions/conferences relevant to strategic goals.
  • Maintain VP of Innovation’s calendar, including scheduling appointments, events, and meetings.
  • Work in cross-functional teams, exercising a high level of communication, problem-solving, and independent yet collaborative approach to each contract/project.
  • Execute contract deliverables as necessary, including co-developing and co-leading meetings.
  • Work with VP of Innovation to develop an annual work plan to achieve strategic goals.
  • Maintain communications with key decision-makers, funders, community stakeholders, and CHC partners.
  • Prepare and maintain documentation of efforts through a database and other reporting mechanisms as required.
  • Possess a strong understanding of CHC’s services, strategies, and values and how they relate to the goals and objectives of the SCI social enterprise.
  • Keep up to date with policy & systems change efforts and capacity building best practices and methods.
  • Identify internal and external team members to support diverse project outcomes and serve as project lead to ensure effective project management and determination of project needs and resources.
  • Provide clear expectations, guidance, and support to team members through the use of project management software and coaching and mentoring other team members.
  • Regular and predictable attendance is required.
  • Employee may be assigned additional or alternate duties as organizational needs require.

Minimum Qualifications and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability typically required. 

  • Bachelor’s degree from accredited college or university OR equivalent 5+years’ experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team. 
  • Significant Project Management experience on behalf of a senior executive. 
  • Knowledge and experience using and implementing systems change efforts through either place-based initiatives or community engagement efforts.
  • Knowledge of Asana project management techniques and tools, a plus.
  • Five years proven track record developing and conducting community capacity-building strategies.
  • Five years proven track record in fundraising and/or contract acquisition as a consultant or entrepreneur.
  • Research experience using quantitative and qualitative methods.
  • Bilingual Spanish is a plus.
  • Familiarity with social enterprises a plus.

 

Other Knowledge, Skills, Abilities

  • Thorough knowledge of principles of project management.
  • Microsoft Office Suite, especially Excel.
  • Knowledge of good office management principles, supervisory and training techniques.
  • Excellent problem-solving, decision-making, interpersonal and communication (written and verbal) skills.
  • Editing and proofreading skills are essential.
  • Strong organizational skills that reflect ability to perform and concurrently prioritize multiple projects with competing deadlines.
  • Skill and accuracy in the control, organization and maintenance of files and records.
  • Strong communication skills; ability to exercise diplomacy, gather information from others, make inquiries and synthesize information; ability to convey information and explain or discuss organizational policy and procedure with others in person or by telephone.
  • Skill in the application of complex instructions, written and verbal; ability to accurately relate such instructions in full or part to other staff.
  • Ability to coordinate several tasks at one time and perform well under pressure; ability to fill in for and perform the duties of designated staff, as needed; ability to relieve management of certain key functions.
  • Ability to work with staff and community members from diverse racial, sexual orientation, gender identity and cultural and socioeconomic backgrounds.
  • Professional demeanor, able to function independently and within a team.
  • Ability to collaborate and communicate well with remote teams.

Other Position Requirements

  • Willingness and ability to travel locally
  • Must be available to work occasional evenings and weekend days
  • Occasional/weekly/monthly overnight travel required
  • Must be able to travel with luggage and be able to transport materials and personal overnight supplies.
  • Work will be performed in settings where frequent drug use by clients is present (have no idea; have other clients that use)

Physical and Emotional Demands

This job requires that the employee must occasionally lift or move up to 10pounds. Specific vision abilities required by this job include: ability spend majority of workday utilizing computer screen/monitor. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties listed. The inability to cope with a stressful work environment does not constitute a protected disability.

Community Health Councils is a non-profit, community-based health advocacy, policy and educational organization. We offer a competitive salary and generous benefits including medical, dental, vision and 403b plans; vacation, sick and holiday benefits. CHC is an equal opportunity employer. Women and persons of color are encouraged to apply.

TO APPLY: Please email a Cover Letter and Resume as separate attachments to humanresources@chc-inc.org and include the exact title of the position you are applying for in the subject line of your email. Applications without a cover letter will not be considered.

Program Area: Community Health Councils

Job Classification: Exempt, Full-time

Reports to: Vice President, Innovation & Economic Development

Last updated: January 2022

Salary: $60,000 - $69,000, DOE

Organization Summary

Community Health…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
Salary
USD $60,000 - USD $69,000
/ year
DOE

Benefits

Community Health Councils is a non-profit, community-based health advocacy, policy and educational organization. We offer a competitive salary and generous benefits including medical, dental, vision and 403b plans; vacation, sick and holiday benefits. CHC is an equal opportunity employer. Women and persons of color are encouraged to apply.

Community Health Councils is a non-profit, community-based health advocacy, policy and educational organization. We offer a competitive salary and generous benefits…

Location

Temporarily Remote
Work must be performed in or near Los Angeles, CA
Associated Location
3731 Stocker Street, Los Angeles, CA 90008, United States
Suite 201

How to Apply

TO APPLY: Please email a Cover Letter and Resume as separate attachments to humanresources@chc-inc.org and include the exact title of the position you are applying for in the subject line of your email. Applications without a cover letter will not be considered.

TO APPLY: Please email a Cover Letter and Resume as separate attachments to humanresources@chc-inc.org and include the exact title of the position you are applying for in the…

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