Bookkeeper and Grants Coordinator

About Physicians for Social Responsibility Pennsylvania (PSR PA)

PSR Pennsylvania is a public health, 501c3 non-profit organization which fulfills its mission through programs focused on health and the environment and working with youth. Composed of a variety of health professionals, PSR Pennsylvania is uniquely equipped to discuss threats posed to public health in our region.

The Position

The Bookkeeping and Grants Coordinator plays a critical dual role at PSR PA, ensuring the financial health of the organization and supporting the growth and sustainability of our grant-funded programs. This position is ideal for a highly organized, detail-oriented professional who thrives at the intersection of numbers, compliance, and mission-driven impact.

RESPONSIBILITIES:

Bookkeeping

• Maintain accurate and up-to-date financial records, including transaction entry and account reconciliation
• Prepare regular financial statements and internal reports for staff and board review
• Ensure compliance with financial policies, GAAP standards, and nonprofit regulations
• Process invoices, reimbursements, expenses and vendor payments
• Track restricted and unrestricted revenue and expenditures
• Assist with annual audits and 990 preparation
• Collaborate with Executive Director and external accountants as needed

Grants Management

• Research grant opportunities aligned with PSR PA’s mission and programs
• Coordinate and contribute to the preparation and submission of grant applications
• Maintain a grants calendar and track deadlines for applications, renewals, and reports
• Monitor compliance with grant terms and ensure proper documentation and fund use
• Collect data and draft narrative and financial reports for funders
• Work with program staff to gather necessary information and report on progress
• Maintain organized records of all grant correspondence, applications, and reports

Qualifications

• Proven experience in bookkeeping, financial management, or accounting (nonprofit experience preferred)
• Advanced familiarity with QuickBooks Desktop Enterprise 2025
• Experience with grants management, including reporting and compliance
• Strong attention to detail and ability to manage multiple deadlines
• Proficiency in Excel and general comfort with financial data
• Strong writing and communication skills for preparing grant documents and reports
• Commitment to PSR PA’s mission of environmental and public health justice

Location: Must live in Philadelphia.

Terms

• This is a part-time position with occasional evening and weekend hours required.
• Reports to the Executive Director.
• Hourly Rate: $25/hour approximately 30 hours per week.
• This is a fully remote position which requires reliable transportation in order to:
  • Retrieve correspondence from the post office.
  • Manage bank transactions.
  • Visit the Center City office as needed.

Benefits

• 40 hours paid time off (PTO) for holidays, vacation, and sick leave.
• Internet and telephone subsidy provided for remote work.

To apply

Please submit the following via email in PDF format (required) to: apply@psrpa.org

1. A cover letter directly describing your qualifications relevant to the skills and experience as outlined above;
2. Resume;
3. Provide a minimum of three references (name, title, organization, phone, and email). Please note: references will not be contacted without prior approval from the applicant.

Electronic submissions via email in PDF format are required: apply@psrpa.org

Job position listed as open until filled. Applicants are encouraged to apply as soon as possible. To ensure optimal consideration, applications should be submitted by June 1, 2025.

PSR PA is deeply committed to diversity, equity, inclusion, and justice, and believes social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose.

PSR PA is committed to employment practices that ensure employees and applicants for employment are provided with equal opportunities, and prohibits discrimination and harassment of any type without regard to race, color, national or ethnic origin, sex, age, religion, disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by federal, state or local laws, as well as any other factor that is not relevant to job performance.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

PSR PA is committed to the inclusion of all qualified individuals in the hiring process, and encourages candidates from all backgrounds to apply, including but not limited to those with disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact apply@psrpa.org.