Search

Job

Operations Assistant

Posted by
Footsteps
|
New York, NY

Footsteps


New
|
Published 9 days ago

November 2, 2020
November 2, 2020
$27,720 - $31,680

 Position Overview

Footsteps seeks an organized, skilled, and savvy Operations Associate to ensure strong internal systems. You will work closely with the Senior Director of Finance, Data, and Administration and the Executive Team to build and improve organizational processes and procedures for the efficient functioning of the entire organization. The Footsteps office is currently closed due to Covid-19 and the entire office is working remotely until early to mid 20201. Your key deliverables in the first year will be to support the transition back to our physical office space, support the Senior Director of Finance, Data, and Administration in optimizing Salesforce, and help ensure the operations department is running smoothly. 

Responsibilities include:

Finance (30%):

  • Support Senior Director of Finance, Data, and Administration on contract review; ensure all paperwork is up-to-date
  • Prepare and maintain financial records including W9s, expense reports, and invoices for payment; ensure staff, consultants, and vendors are submitting paperwork on time
  • Support the development team to compile financial reports for institutional supporters
  • Work with the program team to facilitate timely distribution of funds to members (i.e. academic scholarships)
  • Deposit checks and manage petty cash
  • Support the program team to create and manage registration and payment systems for program events

Information Technology and Data Management (30%):

  • Maintain phone system and basic IT functionality for staff
  • Work with Senior Director of Finance, Data, and Administration to provide basic training to staff; troubleshoot IT issues; coordinate with support desks, when needed
  • Liaise with IT vendor to onboard/offboard staff, schedule installation, etc.
  • Generate reports on program data quarterly, annually, and as needed
  • Work with Senior Director of Finance, Data, and Administration to ensure security across the organization and manage login credentials
  • Support the Senior Director of Finance, Data, and Administration to optimize Salesforce

Office Management (25%)

  • Work with Senior Director of Finance, Data, and Administration to manage organization’s physical and virtual workspace
  • Maintain organizational records (paper and digital)
  • Maintain office equipment, supplies, and food for programs including corporate accounts and service subscriptions
  • Schedule regular staff meetings and retreats; maintain internal organizational calendar
  • Organize office common areas, manage and optimize storage, and ensure office space is well-maintained and tidy

Human Resources (15%):

  • Support HR activities of Senior Director of Finance, Data, and Administration
  • Maintain confidential personnel records
  • Process and file contracts, employment letters, wage forms, etc.

Qualifications:

  • Commitment to and passion for Footsteps mission
  • 2+ years of relevant or transferable experience
  • Able to maintain a high level of confidentiality and use appropriate discretion
  • Strong penchant for systems and efficiency
  • Experience with at least one database (such as Salesforce) a plus
  • Highly attentive to detail with excellent organizational skills
  • Strong proficiency and comfort with technology (Microsoft Office, Google Suite required)
  • Outstanding verbal, written, and interpersonal communication skills 
  • Demonstrated ability to prioritize, delegate, and manage multiple priorities at once
  • Strong record keeping, time management, and planning skills
  • Dedication to working inclusively and collaboratively
  • Able to work occasional evenings and weekends to staff, member and donor events

 Desired Competencies

  • Able to work successfully with people at all levels of an organization (staff, board, donors, consultants, volunteers, and members)
  • Comfort working in a fast-paced, growing organization

Location: New York City (virtual during COVID-19 until further notice)

Salary: $27,720 - $31,680 commensurate with experience 

Position Type: Part Time, Non-Exempt (27 hours per week), eligible for benefits

Footsteps is an equal opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.

 Position Overview

Footsteps seeks an organized, skilled, and savvy Operations Associate to ensure strong internal systems. You will work closely with the Senior Director of Finance, Data, and Administration and the Executive Team to build…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Entry level

Benefits

Team + Benefits: You will join an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: flexible work schedule; possibility of working remotely one day a week; paid holidays and paid vacation, personal and sick days; paid parental leave in first year; health, dental, and vision insurance; 3% match for IRA retirement plan; flexible spending accounts for health care, dependent care, and transit.

Team + Benefits: You will join an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: flexible work schedule; possibility…

Location

New York, NY

How to Apply

How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and include your name and "Operations Associate" in the subject line.  

We encourage you to apply soon; we will be reviewing applications on a rolling basis.

How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and include your name and "Operations Associate" in the subject line.  

We encourage you to…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.