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Events Assistant

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Published 6 days ago

The U.S. Global Leadership Coalition (USGLC) is seeking a detail-oriented, creative and nimble Events Assistant to work alongside our Program Team to assist in planning and implementing the USGLC’s in-person, virtual, and hybrid events, in the new and ever-changing events landscape. This position will be responsible for assisting in the planning and execution of the USGLC’s small- and large-scale events in over 30 states across the country and in Washington, D.C., as well as the signature events including the annual Tribute Dinner and Global Impact Forum. The position will report to the Program Director and is based in Washington, D.C.


At USGLC, we are committed to a culture of diversity, equity and inclusion among staff, volunteers, partners, and programs.


RESPONSIBILITIES:

  • Program Planning Support the Program Team in planning all small- and large-scale state-based and Washington, D.C. events by assisting with venue selections, event logistics – whether in-person, virtual, or hybrid, speaker preparation, recruitment and organizational coordination.
  • Vendor Outreach & Logistics Management Communicate directly with event vendors including caterers, facility managers, audio visual technicians, transportation services, photographers and videographers to make all advance arrangements for events. Handle travel arrangements for guest speakers and leadership. Coordinate and ship all printed and digital materials for events.
  • Event Execution – Assist the Program Team in executing programs with advance support, on-site event support, virtual event support, and event follow-up. Events to include small meeting arrangements, state events, DC events, signature annual events, and supporting other members of the Program Team as needed.
  • Other – Duties as assigned based on the needs of the Program Team.

 

Position Requirements:

The position requires at least 1 year of event planning and/or advance experience. Strong project management, organizational and communication skills are required. Interest in foreign policy is a plus, and passion for the organization’s mission is preferred. Limited travel is expected. Ideal candidate will have high attention to detail, be self-motivated, and have expertise working with the Microsoft Office Suite, Google sheets, as well as virtual event and meeting platforms, such as Zoom, MS Teams, Cisco Webex, etc. A wide degree of creativity and latitude is expected and encouraged. The ideal candidate will have minimum of a bachelor’s degree or an equivalent amount of experience in a similar function in lieu of educational qualifications.


Compensation:

Competitive salary will be offered, commensurate with experience and qualifications. The USGLC also provides a package of benefits, including health and disability insurance, retirement plan, paid annual and sick leave and federal holidays.


About the Coalition:

The U.S. Global Leadership Coalition (USGLC) is a broad-based influential network of 500 businesses and NGOs; national security and foreign policy experts; and business, faith-based, academic and community leaders in all 50 states who support a civilian-led approach of elevating diplomacy and development alongside defense in order to build a better, safer world.

The U.S. Global Leadership Coalition (USGLC) is seeking a detail-oriented, creative and nimble Events Assistant to work alongside our Program Team to assist in planning and implementing the USGLC’s in-person, virtual, and hybrid events, in the…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
1129 20th Street NW, Washington, DC 20036, United States
Suite 600

How to Apply

Please email cover letter and resume to jobs@usglc.org. Please reference “Events Assistant” in subject line. Short listed candidates will be contacted. No calls please.

Please email cover letter and resume to jobs@usglc.org. Please reference “Events Assistant” in subject line. Short listed candidates will be contacted. No calls please.

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