Search

Idealist logo
Job

Office Administrator

Posted by
ExtraFood.org | Kentfield, CA
Apply

Position Summary

This position, reporting to the Executive Director, ensures ExtraFood’s office administration runs smoothly and efficiently. It provides crucial administrative support to ExtraFood’s staff: managing gift/grant entry; authoring and sending correspondence; entering data; managing content; ordering supplies; and performing other administrative tasks typical of a small, dynamic organization. This is a non-exempt, part-time position – working remotely at the moment, as are all ExtraFood staff, returning to our office in Kentfield when circumstances allow. The ideal candidate will be highly organized, personable, dedicated to providing exemplary administrative support, fluent with technology, and engaged with our mission.

Responsibilities

·      Manage gift/grant entry in Salesforce database and acknowledgement process.

·      Maintain collateral materials for press kit.

·      Name, organize and file incoming promotional and volunteer photos.

·      Track, record, and communicate expenses on specific grants.

·      Monitor supply levels and order supplies for office and volunteers.

·      Respond to, or forward to staff, general inquiries from community members and stakeholders.

·      Implement regular backups of key databases.

·      Generate occasional correspondence to partners.

·      Maintain ExtraFood’s “event kit” for tabling at occasional events.

·      Conduct occasional data-gathering and data-entry projects in support of staff.

Qualifications

Required skills/experience include:

·      2 years administrative support experience or equivalent

·      Highly detail-oriented and organized with high standards for work quality

·      Ability to switch between tasks in a fast-paced environment

·      Flexible in adapting to the needs of a dynamic organization

·      Strong interpersonal skills

·      Ability to work independently and as a member of a staff team 

·      Fluent with a variety of Mac software products including Word, Excel, Web browsers, and email programs

·      Available 25 hours/week; additional hours, based on the needs of the business, may be available by mutual agreement

·      2 professional references


The following skills/experience are preferred:

·      Salesforce or other database experience


The following skills/experience are a plus:

·      Graphic design skills, including use of Adobe InDesign, Illustrator or equivalent experience

Position Summary

This position, reporting to the Executive Director, ensures ExtraFood’s office administration runs smoothly and efficiently. It provides crucial administrative support to ExtraFood’s staff: managing gift/grant entry…

Details at a glance

  • On-site Location
  • Part Time Schedule

Benefits

Compensation and Benefits

·      Competitive and commensurate with experience

·      Flexible hours; some remote work possible

·      401K plan, Sick leave

·      Opportunities for growth in a dynamic organization

·      The feeling of making a difference in our community every day

Compensation and Benefits

·      Competitive and commensurate with experience

·      Flexible hours; some remote work possible

·      401K plan, Sick leave

·      Opportunities for growth in a dynamic…

How to Apply

Email cover letter summarizing interest in position and experience, plus resumé, to:

Marv Zauderer, CEO, Marv@ExtraFood.org

Email cover letter summarizing interest in position and experience, plus resumé, to:

Marv Zauderer, CEO, Marv@ExtraFood.org

Location

Kentfield, CA

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.
Apply